Data Protection Officer & Data Subject Requests

The request was partially successful.

Dear Cumbria Constabulary,

Please can you provide the answers and statistics for the following questions in relation to Data Subject Access Requests made to the organisation for each calendar year between the 1st January 2018 to 25th August 2020 inclusive

1. How many Data Subject Access Request have been made to the force broken down by;
a. Requests made by the Data Subject themselves
b. Request made by a third-party on behalf of the Data Subject

2. How many requests were rejected and the broad reasons for those rejections

3. How many requests were responded to in full or in part, and for each of these;
o Whether the response was within one, two, three or longer calendar months after the valid request was received;
and where responded to outside of one calendar month;
• Whether the requestor was notified within the first calendar month of the delay to the response
• The broad categories for the delay in responding within the first calendar month

4. How many requests excluded the provision of personal data held which was later used or otherwise disclosed to the Data Subject (or a representative) for another reason, for example in evidence.

In addition to the above, please could you provide details of;
• The Name, Job Title, and Rank and Badge Number (if applicable) of the individual holding the role of Data Protection Officer for the organisation;
• If that individual has any other duties, what (in general) those duties are.
• What “professional qualities and, in particular, expert knowledge of data protection law and practices” (if any) are held by that individual in accordance with Article 35(5) of the GDPR
• If DPO the role holder is a Shared Resource, which other organisations are served by that DPO.
• How many people you have working within your Data Protection Compliance team.

Yours faithfully,

Mike Kilby

freedomofinformation, Cumbria Constabulary

Thank you for your email which has today been received by Cumbria
Constabulary.

Due to the Coronavirus/COVID 19 pandemic and the  changing circumstances
for all, the Unit must prioritise essential safeguarding work for the
health and social care sector, and also for the Family Court. Delays in
other areas are likely to occur and may fall outside any statutory or
other expected timescales. We apologise for any inconvenience this may
cause, we will of course endeavour to process your request as soon as
practicable. If your request is not urgent or can be retracted at any
stage please let us know as soon as possible.

This is an automated email.  Please do not respond to it.  If at any point
you would like to discuss your email

Please call the Data Control Unit on: - 101 (Police Force Cumbria) Option
2 : ext 60025.

IMPORTANT NOTICE:

This email, its content and any file transmitted with it, may be
confidential/legally privileged, and are for the intended recipient only.
It may contain information protected by law. Any unauthorised copying,
disclosure or other processing of this information may be unlawful and may
be a criminal offence. If you have received this email in error please
advise Cumbria Constabulary on 101 or via email return, and delete this
email and any attachments immediately. Any opinions expressed in this
document are those of the author and do not necessarily reflect the
opinion of Cumbria Constabulary.

This footnote also confirms that this email message has been scanned by
Exchange Online Protection for the presence of computer viruses.

_______________________________________________________
Please, consider your environmental responsibility. Before printing this
e-mail ask yourself: "Do I need a hard copy?"

freedomofinformation, Cumbria Constabulary

Thank you for your email which has today been received by Cumbria
Constabulary.

 

If your message relates to a request for information under the Freedom of
Information Act 2000, please accept this message as an acknowledgement of
receipt and you will receive a response to your request within 20 working
days.

 

If your email does not relate to a request for information, but requires a
response, you will be contacted after the content of your email has been
reviewed.

 

This is an automated email.  Please do not respond to it.  If at any point
you would like to discuss your email Please call the Data Control Unit on:
- 101 (Police Force Cumbria) Option 2 : ext 60025.

 

IMPORTANT NOTICE:

This email, its content and any file transmitted with it, may be
confidential/legally privileged, and are for the intended recipient only.
It may contain information protected by law. Any unauthorised copying,
disclosure or other processing of this information may be unlawful and may
be a criminal offence. If you have received this email in error please
advise Cumbria Constabulary on 101 or via email return, and delete this
email and any attachments immediately. Any opinions expressed in this
document are those of the author and do not necessarily reflect the
opinion of Cumbria Constabulary.

This footnote also confirms that this email message has been scanned by
Exchange Online Protection for the presence of computer viruses.

_______________________________________________________
Please, consider your environmental responsibility. Before printing this
e-mail ask yourself: "Do I need a hard copy?"

freedomofinformation, Cumbria Constabulary

2 Attachments

Dear Mr Kilby,

 

Please find attached a response from Cumbria Constabulary to your Freedom
of Information request.

 

Kind Regards

 

Fay Langley
Disclosure and Compliance Officer

People Department, Corporate Support

 

Find us on…
W: [1]www.cumbria.police.uk
Facebook: [2]www.facebook.com/cumbriapolice
Twitter: [3]www.twitter.com/cumbriapolice
Professional Standards Department,

Police Headquarters, Carleton Hall, Penrith, Cumbria CA10 2AU.

 

IMPORTANT NOTICE:

This email, its content and any file transmitted with it, may be
confidential/legally privileged, and are for the intended recipient only.
It may contain information protected by law. Any unauthorised copying,
disclosure or other processing of this information may be unlawful and may
be a criminal offence. If you have received this email in error please
advise Cumbria Constabulary on 101 or via email return, and delete this
email and any attachments immediately. Any opinions expressed in this
document are those of the author and do not necessarily reflect the
opinion of Cumbria Constabulary.

This footnote also confirms that this email message has been scanned by
Exchange Online Protection for the presence of computer viruses.

_______________________________________________________
Please, consider your environmental responsibility. Before printing this
e-mail ask yourself: "Do I need a hard copy?"

References

Visible links
1. http://www.cumbria.police.uk/
2. http://www.facebook.com/cumbriapolice
3. http://www.twitter.com/cumbriapolice

Dear Ms Langley,

Thank you for your correspondence.

In light of your comments, please allow me to refine the criteria of the request as follows;

How many requests have you received each year for the period of 2018, 2019 and 2020.
Of those and by year, how many have you responded to within one month, two months, three months or longer.

In addition, please could you let me have the Name, Job Title of your DPO along with their Qualifications that make them a suitably knowledgeable person to hold that role, and the number of staff in the team(s) that support them in that role.

As a Data Protection Practitioner myself, the above is the minimum I would expect any organisation to be able to provide as a matter of course to inform their DPO of the progress and performance of the handling of SAR's.

Should there still be a time issue, please provide the DPO details and 2020 data first, working backwards for 2019 and 2018 respectively until the time limit is reached.

Yours sincerely,

Mike Kilby PC.dp

freedomofinformation, Cumbria Constabulary

Thank you for your email which has today been received by Cumbria
Constabulary.

 

If your message relates to a request for information under the Freedom of
Information Act 2000, please accept this message as an acknowledgement of
receipt and you will receive a response to your request within 20 working
days.

 

If your email does not relate to a request for information, but requires a
response, you will be contacted after the content of your email has been
reviewed.

 

This is an automated email.  Please do not respond to it.  If at any point
you would like to discuss your email Please call the Data Control Unit on:
- 101 (Police Force Cumbria) Option 2 : ext 60025.

 

IMPORTANT NOTICE:

This email, its content and any file transmitted with it, may be
confidential/legally privileged, and are for the intended recipient only.
It may contain information protected by law. Any unauthorised copying,
disclosure or other processing of this information may be unlawful and may
be a criminal offence. If you have received this email in error please
advise Cumbria Constabulary on 101 or via email return, and delete this
email and any attachments immediately. Any opinions expressed in this
document are those of the author and do not necessarily reflect the
opinion of Cumbria Constabulary.

This footnote also confirms that this email message has been scanned by
Exchange Online Protection for the presence of computer viruses.

_______________________________________________________
Please, consider your environmental responsibility. Before printing this
e-mail ask yourself: "Do I need a hard copy?"

freedomofinformation, Cumbria Constabulary

2 Attachments

Dear Mr Kilby,

 

Please find attached a response from Cumbria Constabulary to your Freedom
of Information request.

 

Kind Regards

 

Fay Langley
Disclosure and Compliance Officer

People Department, Corporate Support

 

Find us on…
W: [1]www.cumbria.police.uk
Facebook: [2]www.facebook.com/cumbriapolice
Twitter: [3]www.twitter.com/cumbriapolice
Professional Standards Department,

Police Headquarters, Carleton Hall, Penrith, Cumbria CA10 2AU.

 

IMPORTANT NOTICE:

This email, its content and any file transmitted with it, may be
confidential/legally privileged, and are for the intended recipient only.
It may contain information protected by law. Any unauthorised copying,
disclosure or other processing of this information may be unlawful and may
be a criminal offence. If you have received this email in error please
advise Cumbria Constabulary on 101 or via email return, and delete this
email and any attachments immediately. Any opinions expressed in this
document are those of the author and do not necessarily reflect the
opinion of Cumbria Constabulary.

This footnote also confirms that this email message has been scanned by
Exchange Online Protection for the presence of computer viruses.

_______________________________________________________
Please, consider your environmental responsibility. Before printing this
e-mail ask yourself: "Do I need a hard copy?"

References

Visible links
1. http://www.cumbria.police.uk/
2. http://www.facebook.com/cumbriapolice
3. http://www.twitter.com/cumbriapolice

J Roberts left an annotation ()

A recently published ICO report:

'The Timeliness of responses to information access requests by police forces in England, Wales and Northern Ireland November 2020'

https://ico.org.uk/media/2618591/timelin...

See pages 20-22 for information on Cumbria Constabulary.