Data Protection Officer

Caroline Smith made this Freedom of Information request to Moray Council

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The request was successful.

Dear Moray Council,

1. Could you let me know?

a. What position in the Council is designated as Senior Information Risk Owner (SIRO)?
b. The name of your Data Protection Officer (DPO)?
c. Job title of the DPO, if not just DPO?
d. If the DPO also has other duties, approximately how much of their time is spent on DPO work?
e. If the DPO has other responsibilities, has a risk assessment been carried out to ensure that any potential conflicts of interest as identified in the GDPR and the guidance from the European Data Protection Board are managed? If so, has this been reviewed in light of the recent decision of the Belgium Data Protection Authority (28 April 2020): https://edpo.com/news/dpo-and-conflict-o...
f. The line manager of the DPO – i.e. the post that the post holder reports to. Is it the SIRO?
g. Who the DPO reports to in their role as DPO if that differs from the line manager? Is it the SIRO?
h. At what spinal point is the DPO paid?
i. Key relevant qualifications that the DPO and SIRO hold or relevant training completed.

2. And could you provide the relevant extract of the Council’s Organisational Chart that shows the DPO, the DPO’s line manager, the post holder that the DPO reports to, the SIRO and Chief Executive?

Yours faithfully,

Caroline Smith

Moray Council

*Please be advised that due to the evolving nature of the COVID-19 pandemic requests may not be answered within their respective statutory timescales. The Council is working hard to ensure that resources are focused on delivering and supporting essential services. We appreciate your cooperation during this unprecedented situation.*

Title: Data Protection Officer

Reference: 101002575834

Dear Ms Smith

REQUEST FOR INFORMATION UNDER THE FREEDOM OF INFORMATION (SCOTLAND) ACT 2002

Thank you for your information request Data Protection Officer received 2020-08-21. This is being dealt with in terms of the Freedom of Information (Scotland) Act 2002.

In order to co-ordinate your request, I am acting as your central point of contact and can be contacted on the telephone on 01343 562644 or by email at [Moray Council request email]

We have 20 working days to deal with your request from the date that we received it, but we will provide you with the information you are looking for at an earlier date where possible. Your request and our response will be posted on our disclosure log within the FOI section on our website. No personal information will be included. A copy of our privacy notice can be viewed at http://www.moray.gov.uk/moray_standard/p...

Please note that The Moray Council owns copyright in the material supplied in response to your enquiry unless otherwise stated. The supply of documents and information by the Council does not give the person or organisation who receives them the right to re-use the documents in a way which would infringe copyright under the Copyright, Designs and Patents Act 1988. Such material is not to be used commercially without permission from the copyright holder.

Should this information be reused for commercial purposes the information will be subject to the Re-use of Public Sector Information Regulations 2015. Under these regulations the Council is entitled to charge a fee for the re-use of information.

If you are dissatisfied in any way with the manner in which the Council has dealt with your request for information, you are entitled to ask the Council to review within 40 working days its actions and decisions. If you would like a review of the decision please write to the Records and Heritage Manager, Elgin Library, Cooper Park, Elgin, IV30 1HS. A review panel will convene and has 20 working days to consider and respond to your appeal. All appeal requests must be made in writing.

If you are still dissatisfied with the outcome of this review, then you may appeal within 6 months by writing to the Scottish Information Commissioner via their online appeal service at www.itspublicknowledge.info/Appeal or to Kinburn Castle, Doubledykes Road, St Andrews, Fife KY16 9DS.

Further information on the Freedom of Information (Scotland) Act 2002 can be obtained by visiting www.moray.gov.uk or the Scottish Information Commissioner's website, www.itspublicknowledge.info.

Yours sincerely

Sophie Ward
Information Co-ordinator
01343 563110
The Moray Council
[Moray Council request email]

Moray Council

*If we have been unable to answer your request within the statutory timescales, this is likely due to the evolving nature of the COVID-19 pandemic and we apologise for any inconvenience caused. The Council is working hard to ensure that resources are focused on delivering and supporting essential services. We appreciate your cooperation during this unprecedented situation.*

Reference: 101002575834

Dear Ms Smith

REQUEST FOR INFORMATION UNDER THE FREEDOM OF INFORMATION (SCOTLAND) ACT 2002

Thank you for your information request concerning Data Protection Officer dated 2020-08-21. This is being dealt with under the Freedom of Information (Scotland) Act 2002.

The response to your information request can be found on the Council's website http://www.moray.gov.uk/moray_standard/p... (please note that it can take up to 1 hour for the website to update).

We trust this satisfies your information request. It is the council's practice to publish all requests and responses on its website. If you have any queries about this email please contact Alison Morris on 01343 562633 or email [Moray Council request email] quoting the reference number given above.

Please note that The Moray Council owns copyright in the material supplied in response to your enquiry unless otherwise stated. The supply of documents and information by the Council does not give the person or organisation who receives them the right to re-use the documents in a way which would infringe copyright under the Copyright, Designs and Patents Act 1988. Such material is not to be used commercially without permission from the copyright holder.

Should this information be reused for commercial purposes the information will be subject to the Re-use of Public Sector Information Regulations 2015. Under these regulations the Council is entitled to charge a fee for the re-use of information.

If you are dissatisfied in any way with the manner in which the Council has dealt with your request for information, you are entitled to ask the Council to review its actions and decisions. If you would like a review of the decision please write to the Records and Heritage Manager, Elgin Library, Cooper Park, Elgin, IV30 1HS. A review panel will convene and has 20 working days to consider and respond to your appeal. All appeal requests must be made in writing.

If you are still dissatisfied with the outcome of this review, then you may appeal within 6 months by writing to the Scottish Information Commissioner via their online appeal service at www.itspublicknowledge.info/Appeal or to Kinburn Castle, Doubledykes Road, St Andrews, Fife KY16 9DS.

Further information on the Freedom of Information (Scotland) Act 2002 can be obtained by visiting www.moray.gov.uk or the Scottish Information Commissioner's website, www.itspublicknowledge.info.

Yours sincerely

Sophie Ward
Information Co-ordinator
01343 563110

The Moray Council
[Moray Council request email]