Data Privacy Compliance Tools

Rita Gillespie made this Freedom of Information request to West London NHS Trust Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Dear West London NHS Trust,

1. Does your organisation use any applications or software to record Record of Processing Activity (ROPA)?
If so, please state the product name(s) and version numbers(s) (if known)

2. Does your organisation use any applications or software to support preparation for, or maintenance of ISO 27001 and/or ISO 27701 compliance?
If so, please state the product name(s) and version numbers(s) (if known)

3. Does your organisation use any applications or software associated with data breach management?
If so, please state the product name(s) and version numbers(s) (if known)

4. Does your organisation use any applications or software for Policy Management?
If so, please state the product name(s) and version numbers(s) (if known)

5. Does your organisation use any applications or software associated with handling FOI requests?
If so, please state the product name(s) and version numbers(s) (if known)

6. Does your organisation have any plans to explore the market regarding data privacy compliance tools? If so, please describe

7. Who is responsible for procuring ICT applications that support your organisation's Information Governance teams? A job-title & directorate will be sufficient

Yours faithfully,

Rita Gillespie

foi foi, West London NHS Trust

Dear Rita,

Thank you for your FOI request below Ref: 090. The responder has asked for clarification of the first question e.g. record of processing activity.

I would be grateful if you could be more specific and clarify the scope of your request.

Please note that your FOI request will be on hold until we receive clarification from you.

Kind regards

Michelle

Michelle Benedetti
Information Governance Facilitator
West London Trust
1 Armstrong Way
Southall
Middlesex

show quoted sections

Dear foi foi,

Do you need clarification about our understanding what a ROPA is?

Yours sincerely,

Rita Gillespie

foi foi, West London NHS Trust

Dear Ms Gillespie,

 

Thank you for your FOI request Ref: 090, please see the response below.

 

Dear West London NHS Trust,

 

1. Does your organisation use any applications or software to record
Record of Processing Activity (ROPA)? The Trust records the Record of
Processing Activity on a Microsoft Excel spreadsheet

If so, please state the product name(s) and version numbers(s) (if known)

 

2. Does your organisation use any applications or software to support
preparation for, or maintenance of ISO 27001 and/or ISO 27701 compliance?
No – we are not 27000 accredited.

 

If so, please state the product name(s) and version numbers(s) (if known)

 

3. Does your organisation use any applications or software associated with
data breach management? The Trust uses Datix and IR1 to record data
breaches. In addition to this, the IG team also has an Information
Governance Incident Reporting Log (Microsoft Excel spreadsheet)

If so, please state the product name(s) and version numbers(s) (if known)

 

4. Does your organisation use any applications or software for Policy
Management? Exchange system is used and Excel spreadsheet.

If so, please state the product name(s) and version numbers(s) (if known)

 

5. Does your organisation use any applications or software associated with
handling FOI requests?

If so, please state the product name(s) and version numbers(s) (if known)
– NO

 

6. Does your organisation have any plans to explore the market regarding
data privacy compliance tools? No, the Trust does not have any plans to
explore data privacy compliance tools

If so, please describe

 

7. Who is responsible for procuring ICT applications that support your
organisation's Information Governance teams? A job-title & directorate
will be sufficient – Andrew McEwan, Deputy Director of Business Technology

 

Yours faithfully,

 

Rita Gillespie

 

Thank you.

 

Information Governance

West London NHS Trust

Trust Headquarters

1 Armstrong Way

Southall

UB2 4SD

Email: [1][West London NHS Trust request email]

Any complaints will be dealt with through our Internal Review procedure.
If you are still not satisfied following the Internal Review, you have a
right to appeal to the Information Commissioner using the following
contact details:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 700

 

Thank you.

 

Kind regards

 

Michelle

 

Michelle Benedetti

Information Governance Facilitator

West London Trust

1 Armstrong Way

Southall

Middlesex

 

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