Data on law students who enrolled in 2017 and 2018

The request was partially successful.

Dominic Razenstein

Dear Oxford Brookes University,

This request relates to students who enrolled in your LLB Law course (course code: M100) in September or October 2017 and September or October 2018. I refer to these as the “relevant students”.

I request the following data:
1. A complete, anonymised list of all (I)GCSE grades achieved by the relevant students who enrolled in each year;
2. A complete, anonymised list of all A-level grades achieved by the relevant students who enrolled in each year;
3. A complete, anonymised list of all IB grades achieved by the relevant students who enrolled in each year.

Notes:
A. Please provide the data for 2017 and 2018 separately.
B. Please do not include data from other law-related courses (such as Law with a Language, Joint Honours Law, or Law with a Year Abroad) if these courses are offered by the university.
C. Please express your response in such a way that each row or bullet point represents a separate, anonymous student.
D. Please provide the data under the following sub-headings, in the following order:
List of (I)GCSE grades for 2017
List of (I)GCSE grades for 2018
List of IB Scores for 2017
List of IB Scores for 2018
List of A-level grades for 2017
List of A-level grades for 2018

Yours faithfully,

Dominic Razenstein

Vanna Leathart, Oxford Brookes University

Dear Ms Razenstein,

Freedom of Information Act Request - our reference 2019-184.

Thank you for your email dated 9 August 2019 requesting information from
Oxford Brookes University about qualifications of law students.

The University will respond on or before 9 September 2019, the date on
which the 20 working day response period permitted by the Freedom of
Information Act ends.

I may need to contact you again if the request needs to be clarified; this
is to ensure that we provide you with the information you require.

Please note that in certain cases some information you have requested may
not be provided to you; this will only be information that can be withheld
by law. In these cases the reasons will be explained to you along with
your copy of any information that can be released to you.

Yours Sincerely

Vanna Leathart
--
Vanna Leathart
University Records Manager
IT Services
Oxford Brookes University
Tel: +44 (0)1865 484046
Please note my normal working days are Tuesday, Wednesday and Thursday.

Vanna Leathart, Oxford Brookes University

Dear Mr Razenstein,

Freedom of Information Act Request - our reference 2019-184.

Further to your email of 9 August 2019 asking for information from Oxford
Brookes University about school qualifications of law students, I am able
to provide the following information in response to your request.

You asked:

This request relates to students who enrolled in your LLB Law course
(course code: M100) in September or October 2017 and September or
October 2018. I refer to these as the “relevant students”.

I request the following data:
1. A complete, anonymised list of all (I)GCSE grades achieved by the
relevant students who enrolled in each year;
2. A complete, anonymised list of all A-level grades achieved by the
relevant students who enrolled in each year;
3. A complete, anonymised list of all IB grades achieved by the relevant
students who enrolled in each year.

Notes:
A. Please provide the data for 2017 and 2018 separately. 
B. Please do not include data from other law-related courses (such as
Law with a Language, Joint Honours Law, or Law with a Year Abroad) if
these courses are offered by the university. 
C. Please express your response in such a way that each row or bullet
point represents a separate, anonymous student. 
D. Please provide the data under the following sub-headings, in the
following order: 
List of (I)GCSE grades for 2017 
List of (I)GCSE grades for 2018 
List of IB Scores for 2017 
List of IB Scores for 2018 
List of A-level grades for 2017 
List of A-level grades for 2018  

Our response:

We are withholding this information because we believe section 40 of the
Freedom of Information Act 2000 applies here
Section 40, by virtue of section 40 (3A) (a)  stipulates that personal
data should not be disclosed if it breaches any of the data protection
principles as set out in the Data Protection Act 2018. The fact that you
ask for each row or bullet point to represent a separate student, and
the amount of detail on each student (GCSE grades, and A level grades/IB
Scores) would mean that individuals could potentially be identified even
with their names removed and therefore it would breach Principle (a)
(Personal data should be processed lawfully, fairly and in a transparent
manner). The individuals concerned would have a reasonable expectation
that the fact that the University would not publish their qualifications
without their permission. 

If this information does not address your requirements under the Freedom
of Information Act or you wish to complain about any aspect of the
handling of this request, then you should contact the undersigned in the
first instance. Should you remain dissatisfied, then you may apply for an
internal review by contacting the Director of Marketing and Communications
at Oxford Brookes University, Headington Campus, Gipsy Lane, Oxford OX3
OBP (email: [1][email address] ).  Your request for internal
review should be submitted to us within 40 working days of receipt by you
of this response. 

During the independent review the handling of your information request
will be reassessed by staff who were not involved in providing you with
this response. If you remain dissatisfied with the handling of your
request or complaint, you have a right to appeal to the Information
Commissioner at The Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire SK9 5AF. Further contact information and
details of the role and powers of the Information Commissioner can be
found on the Commissioner's website: [2]http://www.ico.org.uk/ 

Please note that the Information Commissioner is unlikely to investigate
your case until the University’s internal review process has been
completed.

Yours sincerely

Vanna Leathart

--
Vanna Leathart
University Records Manager
IT Services
Oxford Brookes University
Tel: +44 (0)1865 484046
Please note my normal working days are Tuesday, Wednesday and Thursday.

References

Visible links
1. mailto:[email address]
2. http://www.ico.gov.uk/

Dominic Razenstein

Dear Vanna,

Would it be possible for the university to provide the data in aggregated form? For example, it could provide the number of students who achieved a particular grade (e.g. 15 students achieved AAB in their best three A-levels).

The university could always use '<5' where fewer than five but more than zero students achieved a particular grade.

Do let me know what the team's thoughts are about this.

Yours sincerely,

Dominic Razenstein

Vanna Leathart, Oxford Brookes University

Dear Mr Razenstein,
Thank you for your follow-up. We will look into this and respond with
aggregated figures as you request, but we are treating it as a new
request.  We will respond on or before 2 October 2019.
Kind Regards
Vanna Leathart

show quoted sections

Dominic Razenstein

Dear Vanna,

Thank you for your response. I look forward to seeing the outcome of this new request.

Yours sincerely,

Dominic Razenstein

Vanna Leathart, Oxford Brookes University

1 Attachment

Dear Mr Razenstein,

Freedom of Information Act Request - our reference 2019-207

Further to your email of 4 September 2019 asking for information from
Oxford Brookes University following up on your earlier request (2019-184)
about school qualifications of law students, I am able to provide the
following information in response to your request.

You asked:

I request the following data:
1. A complete, anonymised list of all (I)GCSE grades achieved by the
relevant students who enrolled in each year;
2. A complete, anonymised list of all A-level grades achieved by the
relevant students who enrolled in each year;
3. A complete, anonymised list of all IB grades achieved by the relevant
students who enrolled in each year.

Notes:
A. Please provide the data for 2017 and 2018 separately. 
B. Please do not include data from other law-related courses (such as
Law with a Language, Joint Honours Law, or Law with a Year Abroad) if
these courses are offered by the university. 
C. Please express your response in such a way that each row or bullet
point represents a separate, anonymous student. 
D. Please provide the data under the following sub-headings, in the
following order: 
List of (I)GCSE grades for 2017 
List of (I)GCSE grades for 2018 
List of IB Scores for 2017 
List of IB Scores for 2018 
List of A-level grades for 2017 
List of A-level grades for 2018   

Initially we refused this under section 40 of the Freedom of Information
Act 2000 explaining that the low numbers would mean that individuals could
potentially be identified and thus releasing the data would breach the
Principle (a) Data Protection Act 2018.  You asked us to consider
aggregated data or <5 for low numbers.  We have done this, and our
conclusions are as follows:

  1. A complete, anonymised list of all (I)GCSE grades achieved by the
relevant students who enrolled in each year;

Answer:

Unfortunately have been unable to aggregate these in any way.  There
were only two cases where more than one student achieved the same
combination and number of GCSE grades.  Therefore we believe that
section 40 of the Act still applies here.

2. A complete, anonymised list of all A-level grades achieved by the
relevant students who enrolled in each year;

Answer:

We have aggregated these and show them in the attached spreadsheet. 
Where the numbers are fewer than 5, this is shown as <5.

3. A complete, anonymised list of all IB grades achieved by the relevant
students who enrolled in each year.  

Answer:

We have withheld these grades as the total number of students who
enrolled with IB grades over both years was 5.

If this information does not address your requirements under the Freedom
of Information Act or you wish to complain about any aspect of the
handling of this request, then you should contact the undersigned in the
first instance. Should you remain dissatisfied, then you may apply for an
internal review by contacting the Director of Marketing and Communications
at Oxford Brookes University, Headington Campus, Gipsy Lane, Oxford OX3
OBP (email: [1][email address] ).  Your request for internal
review should be submitted to us within 40 working days of receipt by you
of this response. 

During the independent review the handling of your information request
will be reassessed by staff who were not involved in providing you with
this response. If you remain dissatisfied with the handling of your
request or complaint, you have a right to appeal to the Information
Commissioner at The Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire SK9 5AF. Further contact information and
details of the role and powers of the Information Commissioner can be
found on the Commissioner's website: [2]http://www.ico.org.uk/ 

Please note that the Information Commissioner is unlikely to investigate
your case until the University’s internal review process has been
completed.

Yours sincerely

Vanna Leathart

--
Vanna Leathart
University Records Manager
IT Services
Oxford Brookes University
Tel: +44 (0)1865 484046
Please note my normal working days are Tuesday, Wednesday and Thursday.

References

Visible links
1. mailto:[email address]
2. http://www.ico.gov.uk/

Dear Vanna,

Thank you for providing some of the information.

Yours sincerely,

Dominic Razenstein