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Data match process

J Kasbergen made this Freedom of Information request to Eastbourne Borough Council

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Dear Eastbourne Borough Council,

Could you tell me what HB HBMS Data March Process means, and were the council get the information from.

Yours faithfully,
J Kasbergen

Access to Information,

Thank you for your information request received today.


I am currently reviewing your request and investigating whether there is
any information available for disclosure.  The Council, in accordance with
Section 10 of the Freedom of Information Act 2000 (‘the Act’), will reply
to your request promptly and in any event not later than the twentieth
working day following the date of receipt. Subject Access Requests will be
responded to within one calendar month in line with the GDPR (General Data
Protection Regulation).


In accordance with section 8(1)(b) of the Act and related guidance from
the Information Commissioner’s Office, the Council reserves the right to
treat any request for information as invalid unless the requester supplies
their real name.  In such cases, the Council may request proof of


Kind Regards



Information Governance Officer

Lewes District Council and Eastbourne Borough Council


Access to Information,

1 Attachment

Dear J. Kasbergen,


Information Request:  EFOI 11656


Thank you for your information request dated 24 July 2020 received in our
office on the same day.


Could you tell me what HB HBMS Data March Process means, and were the
council get the information from.


I have reviewed your request and investigated whether there is any
information which can be disclosed to you.  Please find below the
information the council holds, and which I am pleased to provide to you.


Information on Housing Benefit Matching Service rules

1. The Housing Benefit Matching Service (HBMS) is a mechanism used to
cross reference all Department for Work and Pensions’ (DWPs) benefits
systems by data matching details against local authorities (LAs) systems
with the purpose to support LAs to identify fraud and error.

2. HBMS is issued to LAs each month on a non-mandatory basis and consists
of 3 parts:

 HBMS rules – There are currently 24 rules that produce outputs where
there is a discrepancy between the benefit related information held across
LA and DWP systems.

 Risk scores – The report categorises each of the LAs caseloads into risk
groups each have estimated probabilities of being incorrect, based on
characteristics which have been associated with Housing Benefit (HB)
overpayments detected in the past. These reports help LAs understand the
risk profile of their HB cases and better target Fraud and Error.

 Personal Details Verification Report – This report is produced after a
preliminary sift to identify any discrepancies in personal details held
across LA and DWP systems.


I trust that this deals with your enquiry to your satisfaction, but if you
feel that Eastbourne Borough Council has misunderstood or not responded
appropriately to your request, you have two courses of action:


o You can clarify the terms of your original request to allow this to be
looked at again  (if you expand your request this will be dealt with
as a new request)
o All applicants have a 'right of appeal'.  An appeal should be focused
on the original request and should identify how the council’s response
failed to answer your Information Request.  Appeals must be made in
writing (or e-mail) within 40 working days of receipt of this response
and addressed to the Information Governance Appeals Officer, to the
address below. 


Information Governance Appeals Officer

Lewes District Council and Eastbourne Borough Council

1 Grove Road


BN21 4TW     


E-mail  : [1][email address]


After the council’s internal appeals procedure has been exhausted, a
further appeal about the same Information Request can be directed to the
Information Commissioner for adjudication.  Full details will be provided
should an appeal proceed to this stage.


Please note:

If you are considering re-using the information disclosed to you through
this request, for any purpose outside of what could be considered for
personal use, you are required under the Public Sector Re-use of
Information Regulations 2015 to make an Application for Re-use to the
organisation you have requested the information from.  Applications for
Re-Use should be directed to the address detailed in the footer below.


Please contact me again, quoting your reference number, if you require any
further assistance with your current request and I will do my best to
provide the relevant help and advice.


Yours sincerely




Kevin Rance
Information Governance Officer

Tel: +44(0)1273 471600

[2][email address]

Lewes and Eastbourne Legal Services acting on behalf of Lewes District
Council and Eastbourne Borough Council


Lewes District Council: Southover House, Southover Road, Lewes BN7 1AB 
[3]www.lewes-eastbourne.gov.uk. Minicom 01273 484488

Eastbourne Borough Council: 1 Grove Road, Eastbourne BN21 4TW 
[4]www.lewes-eastbourne.gov.uk. Text Relay 18001 01323 410000



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We don't know whether the most recent response to this request contains information or not – if you are J Kasbergen please sign in and let everyone know.