Mr Owen Wakefield
Business Support
Resources Group
Warwickshire County Council
Shire Hall, Warwick, CV34 4RL
Telephone 01926 413716
Email xxxxxxxxxx@xxxxxxxxxxxx.xxx.xx
Please ask for Jonathan Sheward
Our ref: 8823160
Your ref:
Date: 28 March 2023
Dear Mr Wakefield,
Freedom of Information Act 2000
Your request for information under the Freedom of Information Act 2000 has been
considered by Warwickshire County Council.
You asked us:
1. Please supply a proforma or a template copy of the form employees of
Warwickshire County Council are required to fill out and complete when they first
realise they have committed a data breach.
Warwickshire County Council does not hold this information. The Council's procedure is
for suspected breaches to be reported via telephone and therefore it does not have a
proforma or template form that employees are required to fill in to report a breach.
2. Please provide a copy of your policy relating to Data Breaches where it should
contain when others such as HMCTS, ICO, Police should be contacted regarding
a data breach and guidance on when this is likely to be necessary.
Please see below.
3. Please provide a copy of all documents that you hold containing any reference
to the internal procedures the social worker would be expected to follow and may
form part of her standard issued contract of employment or signed code of
conduct.
Please see below.
4. In contrast to the above, please provide any material relating to Warwickshire
County Council/its employees being the recipient of a data breach.
Please find attached the following documents in relation to the Council's policy and
guidance on data breaches:
Data Breach and Information Security Incident Procedure - April 2022_Redacted.pdf
Information handling & safe haven procedure - November 2018_Redacted.pdf
Social workers are expected to follow the attached procedures named above as all staff
at Warwickshire County Council are.
Please note that information has been redacted where it includes internal third party
contact details used by staff.
If you are dissatisfied with the handling of your request, you have the right to ask for an
internal review. Internal review requests should be submitted within 40 days of the date
of receipt of the response to your original letter and should be addressed to:
Information Management
Shire Hall
Warwick
CV34 4RL
xxxxxxxxxx@xxxxxxxxxxxx.xxx.xx If you are not content with the outcome of the internal review, you have the right to
apply directly to the Information Commissioner for a decision. The Information
Commissioner can be contacted at:
The Information Commissioner's Office
Wycliffe House, Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone: 0303 123 1113
Website: www.ico.org.uk I will now close your request as of this date.
Yours sincerely,
Zofia Gilroy
Information Rights Officer
