Data analytics usage

Data Justice Lab made this Freedom of Information request to Copeland Borough Council as part of a batch sent to 403 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Data Justice Lab

Dear Copeland Borough Council,

We are submitting the following Freedom of Information Request for documents relating to uses of data analytics, predictive analytics, or algorithmic automated systems used for risk assessment, scoring systems or automated decision making within the jurisdiction of your authority. This could include the use of these data systems in order to draw insights from large and integrated datasets, or to influence decisions about resources, funding or service delivery. This could include, but may not be limited to, uses of predictive analytics in child welfare, health care, adult social care, fraud detection, or policing.

Specifically, we are requesting:

· Any briefing notes, reports, evaluations, or summaries concerning uses of algorithmically driven data systems. Ideally this would include information about software, hardware, operations and types of data

· Any overviews about how system outputs are produced.

· Any training manuals or materials (e.g. slides, etc.) for staff about data collection, analysis, assessment and reporting as related to the use of the systems.

. Any impact assessments

· Any data visualisation outputs connected to the systems.

· Any promotional material, presentation material, or staff educational material related to the systems.

. Any contracts relating to the systems. We argue that the release of contracts does not compromise commercial sensitivity. The full argument is provided below.*

Also, please note we are not requesting datasets or any data about individuals.

Please let us know if any information requires clarifying.

We would like to receive electronic copies of this information.

All the very best,

Data Justice Lab

Please note that we are following the Information Commissioner’s guidance on the Freedom of Information Act which specifies that requests can be made by organisations and there is no need for a named individual (pages 9-10, sections 38-39).
Source: https://ico.org.uk/media/for-organisatio...

*Addressing the commercial sensitivity question:
a) Section 20 of the Department for Communities and Local Government’s ‘Local Government Transparency Code 2015’, which encourages greater transparency in the public interest, notes:

‘The Government has not seen any evidence that publishing details about contracts entered into by local authorities would prejudice procurement exercises or the interests of commercial organisations, or breach commercial confidentiality unless specific confidentiality clauses are included in contracts. Local authorities should expect to publish details of contracts newly entered into – commercial confidentiality should not, in itself, be a reason for local authorities to not follow the provisions of this Code’.

Source: https://assets.publishing.service.gov.uk... (page 9, section 20)

b) There is always the potential for a company in any area to act in bad faith, but this should not be a reason to deny access to information about how public money is spent.

c) Contract and tendering details are provided regularly by a range of government bodies in the public interest. For example, many police and fire services release contractual information through the Bluelight database ( https://www.blpd.gov.uk/foi/foi.aspx ).

d) There may be core aspects of the systems contracted that have competitive commercial value and we appreciate that such details will be redacted from any documents released. We argue that commercial interests will not be compromised by revealing other details that may be provided in contracts or related communications with contracted companies. Details that could be released include details about the existence of a system, it's purpose, the tasks being contracted, continued relationships, general descriptions, types of data being used, how this data is shared.

info@copeland.gov.uk, Copeland Borough Council

1 Attachment

Link: [1]File-List
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Hello [FOI #499074 email],

Thank you for your email. We have received your message and it is being
handled by one of our Customer Service Officers. Please expect a reply
shortly.

 

Thank you.

 

Copeland Borough Council, Market Hall, Market Place, Whitehaven, CA28 7JG.
Tel: 01946 598300. Fax: 01946 598303. [5]www.copeland.gov.uk,
[6][Copeland Borough Council request email] 

Working to improve lives, communities and the prosperity of Copeland

 

[7]Description: Description: Description: Description: Description:
cid:image001.png@01CE1E63.A016AFC0

Working to improve lives, communities and the prosperity of Copeland

 

 

 

Copeland - the best place to live in Cumbria This email is confidential
and is for the attention of the addressee only. Copeland Borough Council
accept no responsibility for information, errors or omissions contained in
it. We make every effort to keep our network free from viruses. You should
independently check this e-mail and any attachments for viruses, as we can
take no responsibility for any computer viruses that might be transferred
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5. http://www.copeland.gov.uk/
6. mailto:[Copeland Borough Council request email]

Copeland Borough Council

1 Attachment

Dear Sirs,
 
Thank you for your Freedom of Information Request.  Your request for
information has been forwarded on to our Freedom of Information Officer,
who will respond to your request as soon as possible, and not later than
20 days after receiving your request.
 
Yours sincerely,
  

Customer Service Officer

Copeland Direct

Copeland Borough Council 

Copeland Borough Council, Market Hall, Market Place, Whitehaven, CA28
7JG. Tel: 01946 598300. Fax: 01946
598303. [1]www.copeland.gov.uk, [2][Copeland Borough Council request email]

 



Working to improve lives, communities and the prosperity of Copeland

 

show quoted sections

Please use this email address for all replies to this request:
[FOI #499074 email]

Is [Copeland Borough Council request email] the wrong address for Freedom of Information
requests to Copeland Borough Council? If so, please contact us using this
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-------------------------------------------------------------------
Copeland - the best place to live in Cumbria This email is confidential
and is for the attention of the addressee only. Copeland Borough Council
accept no responsibility for information, errors or omissions contained in
it. We make every effort to keep our network free from viruses. You should
independently check this e-mail and any attachments for viruses, as we can
take no responsibility for any computer viruses that might be transferred
by way of this e-mail.

References

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2. mailto:[Copeland Borough Council request email]

Clifford Walker, Copeland Borough Council

2 Attachments

Dear Data Justice Lab,

 

I acknowledge receipt of your Request for Information under the Freedom of
Information Act 2000.

 

Your request is being considered and you will receive any recorded
information held by Copeland Borough Council within the statutory
timescale of 20 working days as defined by the Freedom of Information Act
2000, subject to the information not being exempt or containing a
reference to a third party.

 

For your information, the Act defines a number of exemptions, which may
prevent release of the information you have requested.  There will be an
assessment and if any of the exemption categories apply then the
information will not be released.  You will be informed if this is the
case, including your rights of appeal.

 

If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you.  You will be informed if this is the case.

 

There may be a fee payable for this information.  This will be considered
and you will be informed if a fee is payable.  In this event the fee must
be paid before the information is processed and released.  The 20 working
day time limit for responses is suspended until receipt of the payment.

 

If you have any queries or concerns then please contact me.

 

Further information is also available from the Information Commissioner
at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Telephone 01625 545700

[1]https://ico.org.uk/

 

Yours sincerely

 

 

Cliff Walker

Information Governance and Data Protection Officer

Copeland Borough Council

 

Tel: 01946 59 8529

Email: [2][email address]

 

Copeland Borough Council, The Copeland Centre, Catherine Street,
Whitehaven, Cumbria, CA28 7SJ. Tel: 01946 598300. Fax: 01946 598303.
[3]www.copeland.gov.uk, [4][Copeland Borough Council request email]

[5]Description: cid:image001.png@01CE1E6D.7E7E5480

Working to improve lives, communities and the prosperity of Copeland

 

From: Info
Sent: 20 July 2018 14:06
To: Data Justice Lab <[FOI #499074 email]>
Subject: RE: Freedom of Information request - Data analytics usage

 

Dear Sirs,

 

Thank you for your Freedom of Information Request.  Your request for
information has been forwarded on to our Freedom of Information Officer,
who will respond to your request as soon as possible, and not later than
20 days after receiving your request.

 

Yours sincerely,

  

Customer Service Officer

Copeland Direct

Copeland Borough Council 

Copeland Borough Council, Market Hall, Market Place, Whitehaven, CA28
7JG. Tel: 01946 598300. Fax: 01946
598303. [6]www.copeland.gov.uk, [7][Copeland Borough Council request email]

 



Working to improve lives, communities and the prosperity of Copeland

 

show quoted sections

Please use this email address for all replies to this request:
[13][FOI #499074 email]

Is [14][Copeland Borough Council request email] the wrong address for Freedom of Information
requests to Copeland Borough Council? If so, please contact us using this
form:
[15]https://emea01.safelinks.protection.outl...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[16]https://emea01.safelinks.protection.outl...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[17]https://emea01.safelinks.protection.outl...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

Copeland - the best place to live in Cumbria This email is confidential
and is for the attention of the addressee only. Copeland Borough Council
accept no responsibility for information, errors or omissions contained in
it. We make every effort to keep our network free from viruses. You should
independently check this e-mail and any attachments for viruses, as we can
take no responsibility for any computer viruses that might be transferred
by way of this e-mail.

References

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Clifford Walker, Copeland Borough Council

1 Attachment

Dear Data Justice Lab,

 

Thank you for your request for information regarding Data analytics usage.

 

I can advise that the information requested from Copeland Borough Council
is a NIL return on the queries raised. However we do use the GIS
(Geographical Information Systems).This software uses council-held spatial
information in conjunction with the LLPG corporate address database to
provide staff and service users with easier and quicker access to data,
automated integration between back-office systems, with spatial
functionality being utilised to provide enhanced information analysis and
enable data sharing between departments. Should you require more
information on this area please give me a call.

 

I hope this is the information you require, but do not hesitate to contact
me if you wish to clarify anything further.

 

The Council makes every effort to make sure that the services it provides
are as efficient and effective as possible, and this includes any requests
under the Freedom of Information Act.

 

If you believe that your request has not been dealt with satisfactorily
you should follow the Council’s complaints procedure.

 

If you have followed the complaints procedure and are still not happy with
how your request has been dealt with you may also contact the:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Enquiry/Information Line: 01625 545 745

For more information: [1]https://ico.org.uk/

 

Yours sincerely

 

Cliff Walker

Information Governance and Data Protection Officer

Copeland Borough Council

 

Tel: 01946 59 8529

Email: [2][email address]

 

Copeland Borough Council, The Copeland Centre, Catherine Street,
Whitehaven, Cumbria, CA28 7SJ. Tel: 01946 598300. Fax: 01946 598303.
[3]www.copeland.gov.uk, [4][Copeland Borough Council request email]

[5]Description: cid:image001.png@01CE1E6D.7E7E5480

Working to improve lives, communities and the prosperity of Copeland

 

 

show quoted sections

Please use this email address for all replies to this request:
[11][FOI #499074 email]

Is [12][Copeland Borough Council request email] the wrong address for Freedom of Information
requests to Copeland Borough Council? If so, please contact us using this
form:
[13]https://emea01.safelinks.protection.outl...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[14]https://emea01.safelinks.protection.outl...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[15]https://emea01.safelinks.protection.outl...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

Copeland - the best place to live in Cumbria This email is confidential
and is for the attention of the addressee only. Copeland Borough Council
accept no responsibility for information, errors or omissions contained in
it. We make every effort to keep our network free from viruses. You should
independently check this e-mail and any attachments for viruses, as we can
take no responsibility for any computer viruses that might be transferred
by way of this e-mail.

References

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