Data analytics usage

The request was partially successful.

Data Justice Lab

Dear Shetland Islands Council,

We are submitting the following Freedom of Information Request for documents relating to uses of data analytics, predictive analytics, or algorithmic automated systems used for risk assessment, scoring systems or automated decision making within the jurisdiction of your authority. This could include the use of these data systems in order to draw insights from large and integrated datasets, or to influence decisions about resources, funding or service delivery. This could include, but may not be limited to, uses of predictive analytics in child welfare, health care, adult social care, fraud detection, or policing.

Specifically, we are requesting:

· Any briefing notes, reports, evaluations, or summaries concerning uses of algorithmically driven data systems. Ideally this would include information about software, hardware, operations and types of data

· Any overviews about how system outputs are produced.

· Any training manuals or materials (e.g. slides, etc.) for staff about data collection, analysis, assessment and reporting as related to the use of the systems.

. Any impact assessments

· Any data visualisation outputs connected to the systems.

· Any promotional material, presentation material, or staff educational material related to the systems.

. Any contracts relating to the systems. We argue that the release of contracts does not compromise commercial sensitivity. The full argument is provided below.*

Also, please note we are not requesting datasets or any data about individuals.

Please let us know if any information requires clarifying.

We would like to receive electronic copies of this information.

All the very best,

Data Justice Lab

Please note that we are following the Information Commissioner’s guidance on the Freedom of Information Act which specifies that requests can be made by organisations and there is no need for a named individual (pages 9-10, sections 38-39).
Source: https://ico.org.uk/media/for-organisatio...

*Addressing the commercial sensitivity question:
a) Section 20 of the Department for Communities and Local Government’s ‘Local Government Transparency Code 2015’, which encourages greater transparency in the public interest, notes:

‘The Government has not seen any evidence that publishing details about contracts entered into by local authorities would prejudice procurement exercises or the interests of commercial organisations, or breach commercial confidentiality unless specific confidentiality clauses are included in contracts. Local authorities should expect to publish details of contracts newly entered into – commercial confidentiality should not, in itself, be a reason for local authorities to not follow the provisions of this Code’.

Source: https://assets.publishing.service.gov.uk... (page 9, section 20)

b) There is always the potential for a company in any area to act in bad faith, but this should not be a reason to deny access to information about how public money is spent.

c) Contract and tendering details are provided regularly by a range of government bodies in the public interest. For example, many police and fire services release contractual information through the Bluelight database ( https://www.blpd.gov.uk/foi/foi.aspx ).

d) There may be core aspects of the systems contracted that have competitive commercial value and we appreciate that such details will be redacted from any documents released. We argue that commercial interests will not be compromised by revealing other details that may be provided in contracts or related communications with contracted companies. Details that could be released include details about the existence of a system, it's purpose, the tasks being contracted, continued relationships, general descriptions, types of data being used, how this data is shared.

Shetland Islands Council

I refer to your email below.

Can you please confirm your full name, for this to be a valid FOI request.

Regards, Louise Adamson

Louise Adamson
Committee Officer
Governance and Law
Shetland Islands Council
Montfield
Burgh Road
Lerwick
Shetland
ZE1 0LA

Tel: 01595 744555

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Shetland Islands Council

Just a reminder to respond to my email below of 23 July. Regards, Louise

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Data Justice Lab

Dear Louise Adamson,

Thank you for your response.

In regards to a name, please refer to the section of our request where we address this and provide a link to guidance provided by the Information Commissioner's Office. Here is the relevant section again:

"Please note that we are following the Information Commissioner’s guidance on the Freedom of Information Act which specifies that requests can be made by organisations and there is no need for a named individual (pages 9-10, sections 38-39).
Source: https://ico.org.uk/media/for-organisatio... "

Furthermore, the Scottish Information Commissioner, in reference to the name attached to an FOI request, notes:

'The FOI Act does not prohibit ... organisations making requests on their own behalf’
Source: http://www.itspublicknowledge.info/FAQ/G...

Yours faithfully,

Data Justice Lab

Shetland Islands Council

1 Attachment

Data Justice Lab,

We acknowledge receipt of your request for information.

This is receiving attention, and we will provide you with a response as soon as possible.

Regards, Louise

Louise Adamson
Committee Officer
Governance and Law
Shetland Islands Council
Montfield Offices
Burgh Road
LERWICK
Shetland ZE1 0LA

Tel: 01595 744555

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Shetland Islands Council

1 Attachment

Dear Sir/Madam

I refer to your FOI request below, and can advise of a nil response from Shetland Islands Council.

I trust that this response meets your request.  However, if you are dissatisfied with the way in which the Council has dealt with your request for information then you may ask the authority to review its actions and decisions in relation to your request, by submitting a formal appeal.  The process for lodging appeals is set out in the attached leaflet.

Regards, Louise

Louise Adamson
Committee Officer
Governance and Law
Corporate Services Department
Montfield
Burgh Road
Lerwick
Shetland   ZE1 0LA

Tel:  01595 744555

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