Data Justice Lab

Dear Poole Borough Council,

We are submitting the following Freedom of Information Request for documents relating to uses of data analytics, predictive analytics, or algorithmic automated systems used for risk assessment, scoring systems or automated decision making within the jurisdiction of your authority. This could include the use of these data systems in order to draw insights from large and integrated datasets, or to influence decisions about resources, funding or service delivery. This could include, but may not be limited to, uses of predictive analytics in child welfare, health care, adult social care, fraud detection, or policing.

Specifically, we are requesting:

· Any briefing notes, reports, evaluations, or summaries concerning uses of algorithmically driven data systems. Ideally this would include information about software, hardware, operations and types of data

· Any overviews about how system outputs are produced.

· Any training manuals or materials (e.g. slides, etc.) for staff about data collection, analysis, assessment and reporting as related to the use of the systems.

. Any impact assessments

· Any data visualisation outputs connected to the systems.

· Any promotional material, presentation material, or staff educational material related to the systems.

. Any contracts relating to the systems. We argue that the release of contracts does not compromise commercial sensitivity. The full argument is provided below.*

Also, please note we are not requesting datasets or any data about individuals.

Please let us know if any information requires clarifying.

We would like to receive electronic copies of this information.

All the very best,

Data Justice Lab

Please note that we are following the Information Commissioner’s guidance on the Freedom of Information Act which specifies that requests can be made by organisations and there is no need for a named individual (pages 9-10, sections 38-39).
Source: https://ico.org.uk/media/for-organisatio...

*Addressing the commercial sensitivity question:
a) Section 20 of the Department for Communities and Local Government’s ‘Local Government Transparency Code 2015’, which encourages greater transparency in the public interest, notes:

‘The Government has not seen any evidence that publishing details about contracts entered into by local authorities would prejudice procurement exercises or the interests of commercial organisations, or breach commercial confidentiality unless specific confidentiality clauses are included in contracts. Local authorities should expect to publish details of contracts newly entered into – commercial confidentiality should not, in itself, be a reason for local authorities to not follow the provisions of this Code’.

Source: https://assets.publishing.service.gov.uk... (page 9, section 20)

b) There is always the potential for a company in any area to act in bad faith, but this should not be a reason to deny access to information about how public money is spent.

c) Contract and tendering details are provided regularly by a range of government bodies in the public interest. For example, many police and fire services release contractual information through the Bluelight database ( https://www.blpd.gov.uk/foi/foi.aspx ).

d) There may be core aspects of the systems contracted that have competitive commercial value and we appreciate that such details will be redacted from any documents released. We argue that commercial interests will not be compromised by revealing other details that may be provided in contracts or related communications with contracted companies. Details that could be released include details about the existence of a system, it's purpose, the tasks being contracted, continued relationships, general descriptions, types of data being used, how this data is shared.

Strategy Team - Information, Poole Borough Council

Link: [1]File-List

Thank you for your email.

 

Requests submitted under the Freedom of Information Act and Environmental
Information Regulations will be responded to within 20 working days.

 

Reviews of our responses to Freedom of Information or Environmental
Information Regulation requests will also be responded to within 20
working days.

 

Requests for personal information under Subject Access Request will be
responded to within 30 calendar days once we have received all the
[2]information required.

 

If we need more time to respond to any request for any of the above, we
will contact you to advise you.

 

 

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solely for the use of the individual to whom it is addressed. The
copyright in all documentation is the property of the Borough of Poole and
this email and any documentation must not be copied or used other than as
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References

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1. file:///tmp/cid:filelist.xml@01D41463.3D92DDA0
2. http://archive.poole.gov.uk/your-council...

Strategy Team - Information, Poole Borough Council

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data

Dear Data Justice Lab

 

Thank you for your request submitted under the Freedom of Information.

 

We apologise for the delay in our response but can advise that the Council
uses Google Analytics. We are aware that you have received a response from
colleagues in Bournemouth in respect of the Library and Insight, Policy &
Performance Services and would advise that as these are shared services
between Bournemouth & Poole and so will be the same for Poole.

 

Other than this, we envisage services will use reporting tools which form
part of their caseload software packages. Contracts for software packages
are published on the Councils website via
[3]www.supplyingthesouthwest.org.uk. Please let us know if there is
information relating to software packages you require.

 

 

Kind regards

 

Information Governance Team

[4]working%20together%20email%20signature

 

 

 

 

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