Data Justice Lab

Dear Gedling Borough Council,

We are submitting the following Freedom of Information Request for documents relating to uses of data analytics, predictive analytics, or algorithmic automated systems used for risk assessment, scoring systems or automated decision making within the jurisdiction of your authority. This could include the use of these data systems in order to draw insights from large and integrated datasets, or to influence decisions about resources, funding or service delivery. This could include, but may not be limited to, uses of predictive analytics in child welfare, health care, adult social care, fraud detection, or policing.

Specifically, we are requesting:

· Any briefing notes, reports, evaluations, or summaries concerning uses of algorithmically driven data systems. Ideally this would include information about software, hardware, operations and types of data

· Any overviews about how system outputs are produced.

· Any training manuals or materials (e.g. slides, etc.) for staff about data collection, analysis, assessment and reporting as related to the use of the systems.

. Any impact assessments

· Any data visualisation outputs connected to the systems.

· Any promotional material, presentation material, or staff educational material related to the systems.

. Any contracts relating to the systems. We argue that the release of contracts does not compromise commercial sensitivity. The full argument is provided below.*

Also, please note we are not requesting datasets or any data about individuals.

Please let us know if any information requires clarifying.

We would like to receive electronic copies of this information.

All the very best,

Data Justice Lab

Please note that we are following the Information Commissioner’s guidance on the Freedom of Information Act which specifies that requests can be made by organisations and there is no need for a named individual (pages 9-10, sections 38-39).
Source: https://ico.org.uk/media/for-organisatio...

*Addressing the commercial sensitivity question:
a) Section 20 of the Department for Communities and Local Government’s ‘Local Government Transparency Code 2015’, which encourages greater transparency in the public interest, notes:

‘The Government has not seen any evidence that publishing details about contracts entered into by local authorities would prejudice procurement exercises or the interests of commercial organisations, or breach commercial confidentiality unless specific confidentiality clauses are included in contracts. Local authorities should expect to publish details of contracts newly entered into – commercial confidentiality should not, in itself, be a reason for local authorities to not follow the provisions of this Code’.

Source: https://assets.publishing.service.gov.uk... (page 9, section 20)

b) There is always the potential for a company in any area to act in bad faith, but this should not be a reason to deny access to information about how public money is spent.

c) Contract and tendering details are provided regularly by a range of government bodies in the public interest. For example, many police and fire services release contractual information through the Bluelight database ( https://www.blpd.gov.uk/foi/foi.aspx ).

d) There may be core aspects of the systems contracted that have competitive commercial value and we appreciate that such details will be redacted from any documents released. We argue that commercial interests will not be compromised by revealing other details that may be provided in contracts or related communications with contracted companies. Details that could be released include details about the existence of a system, it's purpose, the tasks being contracted, continued relationships, general descriptions, types of data being used, how this data is shared.

Gedling Borough Council

Thank you for your request for information from the Council on 20/07/2018.

Your request is being considered and will be dealt with within the
statutory timescale of 20 working days as defined by the Freedom of
Information Act 2000, subject to the information not being exempt (or
containing reference to a third party). This means that you should receive
a response from the Council on or before 17/08/2018.

Please note that in some circumstances a fee may be payable and if that is
the case, the Council will let you know. A fee notice will be issued to
you, and you will be required to pay before we will proceed to deal with
your request. Please note that the 20 working day time limit for responses
is suspended until receipt of the payment.

If appropriate, the information will be provided by letter/email, normal
font size (Arial, 12pt). If you require an alternative format, such as
Braille or large print, then please let the Council know.

If you have any queries about your request or wish to respond to this
email please email [Gedling Borough Council request email] quoting reference FOI 8164.

If you are not satisfied with how your request is being dealt with then
you should complain by writing to the Chief Executive. This letter should
be marked for the attention of Caroline McCleary in the Chief Executive’s
Secretariat at the Civic Centre, Arnot Hill Park, Arnold, Nottingham, NG5
6LU quoting the above reference number.

If you are still not satisfied with the outcome of your complaint then you
have a right of appeal to the Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire SK9 5AF Telephone 01625 545 700 or
www.ico.org.uk

Legal Services
Gedling Borough council

Please read the following carefully.
The information in this Email is confidential and may be legally privileged. It is intended solely for the addressee. Access to this message by anyone else is unauthorised. Senders and recipients of any email should be aware that, under the Data Protection Legislation and the Freedom of Information Act 2000, the contents may have to be disclosed in response to a request made to the Authority.
If you have received the Email in error please notify [email address]. Any views expressed by an individual within this Email, which do not constitute or record technical advice, do not necessarily reflect the views of the council. The Email has been checked for viruses. We do however recommend that you perform your own scan of any attachments (if any). We cannot accept any responsibility for transmitted viruses.

Rosie Caddy, Gedling Borough Council

1 Attachment

Dear sir/madam,

 

Please find attached our response to your recent Freedom of Information
Request.

 

Kind regards,

 

Rosie

 

Rosie Caddy

Service Manager – Customer Services and Communications

Gedling Borough Council

Civic Centre, Arnot Hill Park

Arnold, Nottingham. NG5 6LU

0115 901 3683

 

Please read the following carefully.
The information in this Email is confidential and may be legally privileged. It is intended solely for the addressee. Access to this message by anyone else is unauthorised. Senders and recipients of any email should be aware that, under the Data Protection Legislation and the Freedom of Information Act 2000, the contents may have to be disclosed in response to a request made to the Authority.
If you have received the Email in error please notify [email address]. Any views expressed by an individual within this Email, which do not constitute or record technical advice, do not necessarily reflect the views of the council. The Email has been checked for viruses. We do however recommend that you perform your own scan of any attachments (if any). We cannot accept any responsibility for transmitted viruses.