Cycling close pass operations and close pass submissions

Sarah Riddiough made this Freedom of Information request to Cleveland Police

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Sarah Riddiough

Dear Cleveland Police,

I am requesting the following information for the years 2019, 2020 & 2021.
How many cycling close pass operations have cleveland police completed in each year?
What locations & specifically what roads did these operations take place?
What day of the week & time of day did they take place & what duration of time was spent out on the roads during these operations?
During these operations, how many motorists were spoken too for close passing of the cycling officer?
How many motorists were caught using their mobile phones during these operations?
Do you have a script/standard process for how & what advice you provide to motorists about close passes & if so, may i have a copy. If not, how do you ensure officers are consistent in their advice?
What methods of education were used with motorists, visual aids, such as floor mats or verbal advice only?
What distance do officers advise is too close (what constitutes a close pass), what distance do officers advice motorists to leave?, does this distance vary based on motorist speed?

In regards to cycling close pass submissions, submitted by cyclists:
In the years 2019, 2020, 2021, how many submissions were received?
How many submissions were supported by video evidence?
Please can you provide a breakdown of how these were dealt with, for example, motorist given advice/education, motorist given FPN, NIP, driver awareness course, no further action?

I look forward to your reply

Yours faithfully,

Mrs Riddiough

Freedom of Information, Cleveland Police

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Freedom of Information, Cleveland Police

Dear Mrs Riddiough,

Enquiry Ref: 12938/2021

I acknowledge receipt of your request for information dated 18th May 2021 and received by this office on that date.

As set out by the Freedom of Information Act it will be our aim to respond to your request within 20 working days that is by 16th June 2021. In some cases, however, we may be unable to achieve this deadline and would hope to contact you should this be the case.

Although every effort will be made to ensure a response is provided within statutory deadlines, due to current circumstances delays may be unavoidable. We apologise for any inconvenience and will endeavour to process your request as quickly as is practicable.

Please note the ‘working day’ is defined as any day other than a Saturday, a Sunday, or a day which is a bank holiday in any part of the United Kingdom. The first reckonable day is the first working day after receipt.

If you have any questions regarding your request please contact this office.

Yours sincerely,

Ms E McGuigan
Freedom of Information Decision Maker
Directorate of Standards and Ethics
Cleveland Community Safety Hub | 1 Cliffland Way | Hemlington | TS8 9GL
E-mail: [email address]

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Freedom of Information, Cleveland Police

Dear Mrs Riddiough,

Enquiry Ref: 12938/2021

I write in connection with your request for information dated 18th May 2021 and received by this office on that date.
Below are the questions raised in your request and our response?

I am requesting the following information for the years 2019, 2020 & 2021.
How many cycling close pass operations have Cleveland police completed in each year?
2019 – 2
2020 – 0
2021 – 1

What locations & specifically what roads did these operations take place?
2019 – Both at Acklam Road, Burlam Road, Roman Road, Cambridge Road, Education Point, Dorman’s Club car park and Oxford Road, Middlesbrough
2020 – 0
2021 – Catcote Road Hartlepool
What day of the week & time of day did they take place & what duration of time was spent out on the roads during these operations?
2019 – Monday and Thursday
2021 – Wednesday
During these operations, how many motorists were spoken too for close passing of the cycling officer?
2019 – 7 persons stopped and received educational intervention
2021 – 2 drivers spoken to
How many motorists were caught using their mobile phones during these operations?
2021 – 2

Do you have a script/standard process for how & what advice you provide to motorists about close passes & if so, may I have a copy. If not, how do you ensure officers are consistent in their advice?
a) There is no set script, officers provide road safety advice in relation to close pass as well as other ad hoc advice required dependent upon the motorist engaged with.
What methods of education were used with motorists, visual aids, such as floor mats or verbal advice only?
a) Pre Covid the use of VR goggles to show a cycling UK video of close pass. Close pass floor mat as a visual aid.
What distance do officers advise is too close (what constitutes a close pass), what distance do officers advise motorists to leave?, does this distance vary based on motorist speed?
a) 1.5 metres. This is the standard minimum passing distance.

In regards to cycling close pass submissions, submitted by cyclists:
In the years 2019, 2020, 2021, how many submissions were received?
How many submissions were supported by video evidence?
Please can you provide a breakdown of how these were dealt with, for example, motorist given advice/education, motorist given FPN, NIP, driver awareness course, no further action?

For the above questions in relation to cycling close pass submissions, submitted by cyclists we would rely upon the following exemption.
Section 1 of the Freedom of Information Act 2000 (FOIA) places two duties on public authorities. Unless exemptions apply, the first duty at Section 1 (1) (a) is to confirm or deny whether the information specified in a request is held. The second duty at Section 1(1) (b) is to disclose information that has been confirmed as being held. Where exemptions are relied upon Section 17 of FOIA requires that we provide the applicant with a notice which: a) states that fact b) specifies the exemption(s) in question and c) states (if that would not otherwise be apparent) why the exemption applies.

Having made enquiries regarding your request we have been advised we are unable to provide answers to these questions “cycling close pass” reports would be submitted via online reporting and it is not an offence in its own right and would therefore be included with other cycling offences such as dangerous cycling. They are not held in an easily retrievable format and if it were possible to retrieve them they would require reading manually to ascertain if they are pertinent to this section of your request and is estimated that this would take in excess of the appropriate time stipulated by the Secretary for Constitutional Affairs, Lord Falconer on the 18th Of October 2004, that is, eighteen hours. This falls under the exemption of 'Compliance exceeding the appropriate limit' covered by Section 12 (1) of the Freedom of Information Act 2000 and as such this work could not be undertaken.
As a gesture of goodwill, outside of the Freedom of information Act, we have supplied information, for the remainder of your request that was retrieved before it was realised that the fees limit would be exceeded. I hope that this is of help to you and note that it does not affect our legal right to rely on the fees regulations for the remainder of your request.

Please note any statistical data supplied in relation to Freedom of Information requests is a snapshot of data held at the time the request was received by the Freedom of Information office and is subject to constant change/updates.

The Cleveland Police response to your request is unique and it should be noted that Police Forces do not use generic systems or identical procedures to capture and record data therefore responses from Cleveland Police should not be used as a comparison with any other force response you receive.

If you are not satisfied with this response or any actions taken in dealing with your request you have the right to request an independent internal review of your case under our review procedure. The APP College of Policing guidance states that a request for internal review should be made within 20 working days of the date on this response or 40 working days if extenuating circumstances to account for the delay can be evidenced.

We have made every effort to ensure a response was provided within statutory deadlines, however due to current circumstances delays have been unavoidable. If your response was late we apologise for any inconvenience it may have caused and thank you for your patience. If we can be of any further assistance please do not hesitate to contact this office.

Yours sincerely,

Ms E McGuigan
Freedom of Information Decision Maker
Directorate of Standards and Ethics
Cleveland Community Safety Hub | 1 Cliffland Way | Hemlington | TS8 9GL
E-mail: [email address]

Website | Facebook | Twitter | Instagram | LinkedIn

       
Public Service | Transparency | Impartiality | Integrity

“Delivering outstanding policing for our communities”

Please do not use social media or email to report crime as we do not monitor these accounts 24/7. Dial 999 in an emergency or visit the contact us section of our website for all reporting options.

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