Cycle liaison group arrangements and actions

The request was partially successful.

Christopher Chiswell

Dear Gloucestershire County Council,

Prior to the coronavirus pandemic, Gloucestershire County Council had established mechanisms to fulfil its duty to engage with cycle users and cycle promotion groups within the county, including a cycle liaison group. However, this group was suspended more than two years ago.

There is now some mention that a new forum or group has been started to discuss cycling proposals for the authority with elected members and some other representatives, but there is no transparency of public information on its function or membership, nor how it is achieving the council's various duties to widely engage with the relevant groups.

I would like to request;
* Terms of reference (or equivalent) for this new group
* Membership of this group
* Proposed meeting schedule for 2022/23

And, for all meetings held to date (since Apr 2021);
* Agenda
* Minutes, or similar record of the meeting
* Circulated attachments, items and any presentations given
* Any additional email communications sent to group members in relation to group activities/functions
* Any action tracker/log, including completed actions,
* Any recommendations/decisions made, including those communicated to officers, council or stakeholders

Should a recording (audio/visual) have been kept of any virtual meetings, I would also like to request access to these.

Many thanks.

Yours faithfully,

Christopher Chiswell

Gloucestershire CC, Gloucestershire County Council

Information request
Our reference: 25798472

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Dear Christopher Chiswell
Β 
Request for Information (Reference:Β 25798472 )
Β 
Thank you for your request for information, received on 16 June 2022.
Β 
Request summary:
I would like to request;
1) Terms of reference (or equivalent) for this new group
2) Membership of this group
3) Proposed meeting schedule for 2022/23
And, for all meetings held to date (since Apr 2021);
4) Agenda
5) Minutes, or similar record of the meeting
6) Circulated attachments, items and any presentations given
7) Any additional email communications sent to group members in relation
to group activities/functions
8) Any action tracker/log, including completed actions,
9) Any recommendations/decisions made, including those communicated to
officers, council or stakeholders
Should a recording (audio/visual) have been kept of any virtual meetings,
I would also like to request access to these.
Β 
Due to the ongoing uncertainty of the full impact of COVID-19 there are
likely to be disruptions to our services. At the moment, we are focussing
on high priority work and the remainder will be subject to delays. We
appreciate your patience during these unprecedented times.
Β 
We aim to respond to your request no later than midnight onΒ 14 July
2022Β (the statutory timescale of 20 working days, starting on the working
day following receipt of your request). We may need to contact you if the
request needs to be clarified; this is to ensure we provide you with the
information you require.
Β 
If the information you have requested is held by another public authority,
we will inform you of this so that you can contact them directly.
Β 
Gloucestershire County CouncilΒ is committed to the principles of
information disclosure and will, wherever possible, provide all
information requested. However, some information you have requested may
not be provided to you; this will only be information that can be withheld
by law, and, in most cases, the reason will be explained to you when we
send out any information that can be released. We will also inform you as
soon as possible if we do not hold the information you have requested.
Β 
You may find answers to your questions on our frequently asked questions
page -
[1]https://www.gloucestershire.gov.uk/counc...
Β 
Our response to your request may be published in our disclosure log, with
your personal details removed. Our newΒ disclosure log can be found on our
website at: [2]www.gloucestershire.gov.uk/foi.Β  In future, you may find
that the answer to your questions about the Council has already been
published.
Β 
Yours faithfully

Request Support Assistant
Information Management Services

01452 324000

References

Visible links
1. https://www.gloucestershire.gov.uk/counc...
2. http://www.gloucestershire.gov.uk/foi

Christopher Chiswell

Dear Gloucestershire CC,

Please could I request an update on the timescale for when I will receive a reply to this request?

By law, it should normally have been answered by 15 July 2022 at the latest, and that date has now passed.

Many thanks.

Yours sincerely,

Christopher Chiswell

Gloucestershire CC, Gloucestershire County Council

Dear Mr Chiswell
Β 
Apologies for the delay in responding to your FOI.
Β 
The response is being finalised and we will send it as soon as possible.Β 
Β 
Thankyou for your patience.Β 
Β 
We will be in touch.
Β 
Yours Sincerely
Β 
Steve Taylor PC.foi/BCS Data Protection Practitioner
Information Requests Officer
Information Management ServiceΒ  Β 

══════════════════════════════════════════════════════════════════════════

Dear Gloucestershire CC,

Please could I request an update on the timescale for when I will receive
a reply to this request?

By law, it should normally have been answered by 15 July 2022 at the
latest, and that date has now passed.

Many thanks.

Yours sincerely,

Christopher Chiswell

show quoted sections

Gloucestershire CC, Gloucestershire County Council

11 Attachments

Information request
Our reference: 25798472

══════════════════════════════════════════════════════════════════════════

Β 
Dear Mr Chiswell
Β 
Thank you for your request for information received onΒ  16 June 2022 .
Β 
Apologies for the delay. Please find attached our response to your
request.
Β 
Yours faithfully
Stephen Taylor
Information Requests Officer
[email address]

01452 324000

Β 
NOTE: Please do not edit the subject line when replying to this email.

Christopher Chiswell

Dear Gloucestershire CC,

Many thanks for this comprehensive response. I'd like to confirm two details please;

1) The request included a list of future meeting dates - please could you advise if these are available?
2) I also note that due to the extended delay within GCC answering this FOI, the committee has met again but these minutes are not included. Please could you either append these to this request, or advise if a separate FOI is again required.

Yours sincerely,

Christopher Chiswell

Gloucestershire CC, Gloucestershire County Council

Dear Mr Chiswell
Β 
Thanks.
Β 
I will check and get back to you.
Β 
Yours Sincerely
Β 
Steve Taylor
Information Requests Officer
Information Management ServiceΒ Β 

══════════════════════════════════════════════════════════════════════════

Dear Gloucestershire CC,

Many thanks for this comprehensive response. I'd like to confirm two
details please;

1) The request included a list of future meeting dates - please could you
advise if these are available?
2) I also note that due to the extended delay within GCC answering this
FOI, the committee has met again but these minutes are not included.
Please could you either append these to this request, or advise if a
separate FOI is again required.

Yours sincerely,

Christopher Chiswell

show quoted sections

Gloucestershire CC, Gloucestershire County Council

Dear Mr Chiswell
Β 
Apologies for the delay.Β 
Β 
The next meeting is scheduled for 11 October. The meeting minutes from the
previous meeting should be agreed then and will be available shortly
after.
Β 
I suggest that you submit a new FOI on or near that date.
Β 
Yours Sincerely
Β 
Steve TaylorΒ  Β 
Information Requests Officer
Information Management Service
Β 
Β 
Β 
Dear Mr Chiswell
Β 
Thanks.
Β 
I will check and get back to you.
Β 
Yours Sincerely
Β 
Steve Taylor
Information Requests Officer
Information Management ServiceΒ Β 

══════════════════════════════════════════════════════════════════════════

Dear Gloucestershire CC,

Many thanks for this comprehensive response. I'd like to confirm two
details please;

1) The request included a list of future meeting dates - please could you
advise if these are available?
2) I also note that due to the extended delay within GCC answering this
FOI, the committee has met again but these minutes are not included.
Please could you either append these to this request, or advise if a
separate FOI is again required.

Yours sincerely,

Christopher Chiswell

show quoted sections