David Butterfield

1. How did you distribute the COVID Winter Grant to vulnerable families, i.e. cash, food parcels or retail supermarket vouchers?
2. Did you use this grant to distribute financial support to families of children eligible for Free School Meals?
3. How many children were eligible for Free School Meals and how many children claimed financial support via the grant scheme?
4. Did you use the grant to distribute support to other vulnerable families / individuals and if so, which groups, i.e. homeless etc.?
5. If using supermarket vouchers
(a) which supplier(s) did you use to distribute the vouchers?
(b) how did you choose a supplier?
(c) what were your top 3 mandatory requirements for the service?
(d) did you coordinate the ordering to all beneficiaries/recipients, or was access delegated to schools to administer and order?
(e) did you enter into a direct contract with the supplier or call off via a framework?
(f) when does your contract end?
6. Following Government's extension of the COVID Winter Grant, will you continue to fund Free School Meal vouchers in May half-term and summer holidays?
7. Which role(s) and job functions manage the contract for this service?

freedomofinformation, Oxford City Council

Dear Mr Butterfield,

Oxford City Council – Reference: 10073

Thank you for your email below. Your request was received on 27th April 2021 and you will be sent a response within 20 working days (of receipt) in accordance with the Freedom of Information Act 2000/ Environmental Information Regulations 2004 (EIR), subject to the information not being exempt or containing reference to a third party.

The Information Commissioner’s Office (ICO) recognises the unprecedented challenges all are facing during the coronavirus (COVID-19) pandemic.

In particular they understand that resources, whether they are finances or people, may be diverted away from usual compliance or information rights work. Whilst the ICO can’t extend statutory timescales, they will not be penalising public authorities for prioritising other areas or adapting their usual approach during this extraordinary period.

Therefore while the Council will make every effort to comply with the Statutory Requirements you may experience understandable delays when making information rights requests during the pandemic.

Yours sincerely

Kathryn Winfield
Information Governance Requests Officer

Kathryn Winfield | Information Governance Requests Officer | Oxford City Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS | Email: [email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays

Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance. Get tested if you have symptoms.

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freedomofinformation, Oxford City Council

Dear Mr Butterfield,
 
Oxford City Council – Reference: 10073
 
Further to the acknowledgement below, I can respond to your Freedom of
Information Act 2000 request received on 27th  April 2021 as follows:
 
1. How did you distribute the COVID Winter Grant to vulnerable families,
i.e. cash, food parcels or retail supermarket vouchers?
Free memberships to local community larders, Purchasing of items directly
linked to the grant e.g gas and electricity top ups and cooking
appliances. Community Groups funded to directly provide support to
vulnerable families across the City including advice centres who supported
with purchasing of items for vulnerable families including directing
access to larders and food vouchers where applicable
.
2. Did you use this grant to distribute financial support to families of
children eligible for Free School Meals?
Information for access to grant were shared with schools through hubs and
their contacts. Support directly linked to free school meals were picked
up through County Council proportion of grant.
 
3. How many children were eligible for Free School Meals and how many
children claimed financial support via the grant scheme?
Direct Free School Meals support picked up through County Council
Proportion of grant.
 
4. Did you use the grant to distribute support to other vulnerable
families / individuals and if so, which groups, i.e. homeless etc.?
Homeless community, those on low income, those directly impacted through
covid e.g losing their jobs, Boating community, BAME groups including
supporting the Muslim community with Ramadan, Syrian Community, Iraqi
Community,  Chinese Community, Refugees and Asylum Seekers .
 
5. If using supermarket vouchers Not applicable
(a) which supplier(s) did you use to distribute the vouchers?
(b) how did you choose a supplier?
(c) what were your top 3 mandatory requirements for the service?
(d) did you coordinate the ordering to all beneficiaries/recipients, or
was access delegated to schools to administer and order?
(e) did you enter into a direct contract with the supplier or call off via
a framework?
(f) when does your contract end?
 
6. Following Government's extension of the COVID Winter Grant, will you
continue to fund Free School Meal vouchers in May half-term and summer
holidays?
Free school meals were picked up by County Council proportion of funding.
 
7. Which role(s) and job functions manage the contract for this service?
Head of Community Services, Locality Coordinator & Community Services
Development Officer. Grants administration, Managing Community and
councils response to Covid, Community relationship management, stakeholder
engagement.
 
If you disagree with any part of the response to your request, you are
entitled to ask the Council for an internal review of the decision(s)
made.  You may do this by writing to the Monitoring Officer, by either
email – [1][email address] – or by post to Monitoring Officer, Oxford
City Council, St Aldate’s Chambers, St Aldate’s, Oxford, OX1 1DS.  After
the result of the internal review, if you remain dissatisfied, you may ask
the Information Commissioner to intervene on your behalf.  You may do this
by writing to the Information Commissioner's Office, Wycliffe Lane,
Wilmslow, Cheshire, SK9 5AF.
 
Yours sincerely
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [2][email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 
 

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David Butterfield

FAO Kathryn Winfield
Information Governance Requests Officer

Hello Kathryn,

Thank you for your prompt response which is hugely appreciated.

Best regards,

David Butterfield
Managing Director