David Butterfield

1. How did you distribute the COVID Winter Grant to vulnerable families, i.e. cash, food parcels or retail supermarket vouchers?
2. Did you use this grant to distribute financial support to families of children eligible for free school meals?
3. How many children were eligible for Free School Meals and how many children claimed financial support via the grant scheme?
4. Did you use the grant to distribute support to other vulnerable families / individuals and if so, which groups, i.e. homeless etc.?
5. If using supermarket vouchers
(a) which supplier(s) did you use to distribute the vouchers?
(b) how did you choose a supplier?
(c) what were your top 3 mandatory requirements for the service?
(d) did you coordinate the ordering to all beneficiaries/recipients, or was access delegated to schools to administer and order?
(e) did you enter into a direct contract with the supplier or call off via a framework?
(f) when does your contract end?
6. If Government funding or a grant extension is not in place for May half-term or summer holidays, will you continue to operate and fund the scheme?
7. Which role(s) and job functions manage the contract for this service?

DPFOI, Leeds City Council

Thank you for contacting the Leeds City Council Information Management &
Governance Requests team. We confirm that we have received your
correspondence. 
 
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Leeds City Council

Requests Team
Information Management & Governance
Leeds City Council
PO Box 837
LS1 9PZ
Tel: 0113 3784251
Email: [email address]

Our reference: MCXVVZFFP

Date 22/04/2021

Dear David Butterfield ,

Re: Freedom of Information Request 

I refer to your request to the council.

We will respond to your request in accordance with the Freedom of
Information Act 2000.

You may also wish to check information published by Leeds City Council at
datamillnorth.org to see if the information you have requested is already
available.

We will endeavor to send all of the appropriate information you have
requested within statutory time scales, however if there is a large volume
of data we may need to send this to you in batches. Where this is the
case, we will contact you.

If you have any queries or wish to discuss this matter then please contact
me on 0113 3784251 or by email to [email address].

Yours sincerely,

Information Management & Governance Team
Digital Information Service
Leeds City Council

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Leeds City Council

Requests Team
Information Management & Governance
Leeds City Council
PO Box 837
LS1 9PZ
Tel: 0113 3784251
Email: [email address]

Our reference: MCXVVZFFP

Date 06/05/2021

Dear David Butterfield ,

Re: Freedom of Information Request. 

I refer to your correspondence to the council and your request for the
following:

1. How did you distribute the COVID Winter Grant to vulnerable families,
i.e. cash, food parcels or retail supermarket vouchers?

·         46,000 working-age households in receipt of Council Tax Support
were given a voucher for £15 or £25 (dependent upon household size) to
assist with fuel bills.  This was distributed using the Post Office Payout
service.

·         Approximately 33,000 children entitled to Free School Meals, in
households with no recourse to public funds and in low income households
received food parcels or vouchers over Christmas, February and Easter
school holidays

·         Children aged 0-4 living in low income families received food
support via supermarket vouchers

·         Care leavers received food support via supermarket vouchers

·         Funding was provided to third sector organisations who support
people with food, fuel and essential items

2. Did you use this grant to distribute financial support to families of
children eligible for free school meals?

Yes.

3. How many children were eligible for Free School Meals and how many
children claimed financial support via the grant scheme?

As of February 2021, 30,740 children were eligible for free school meals
in Leeds. At Christmas 32,389 children were supported, February 32,932 and
Easter 33,564.

4. Did you use the grant to distribute support to other vulnerable
families / individuals and if so, which groups, i.e. homeless etc.?

The following groups of people were supported;

·         People receiving Council Tax Support

·         Care leavers

·         Children aged 0-4 in low income households

·         Homeless people and rough sleeper

·         Refugees and Asylum Seekers

·         Other vulnerable groups

5. If using supermarket vouchers

(a) which supplier(s) did you use to distribute the vouchers?

Variety of the main supermarkets.

(b) how did you choose a supplier?

·         In the instances where the Council purchased vouchers, this was
through existing purchasing and approved supplier processes.

·         Schools determined the supermarkets depending on their own
criteria.

(c) what were your top 3 mandatory requirements for the service?

Not applicable – see above.

(d) did you coordinate the ordering to all beneficiaries/recipients, or
was access delegated to schools to administer and order?

No shared between schools and the Council directly.

 € did you enter into a direct contract with the supplier or call off via
a framework?

For Christmas free school meal provision only.

(f) when does your contract end?

Ended 25 December 2020.

6. If Government funding or a grant extension is not in place for May
half-term or summer holidays, will you continue to operate and fund the
scheme?

 Government have provided funding.

7. Which role(s) and job functions manage the contract for this service?

 

Chief Officer Community Hubs, Welfare and Business Support.

I trust that this response is satisfactory. If however you are
dissatisfied with this response you have a right to appeal to an
independent officer within the council. They will re-examine your request
and assess whether we have adhered to the requirements of the act. Should
you wish to follow this course of action please address your concerns in
writing to the above address.

You also have a right under Section 50 of the Freedom of Information Act
to ask the Information Commissioner to decide whether we have met with our
obligations under the act.  The Commissioner has however made it clear
that she expects all applicants to exhaust internal appeals procedures
prior to making such an application. Should you wish to contact the
Commissioner’s office then you can contact the Commissioner via her
website at [1]www.ico.org.uk

I trust that this is self-explanatory.  If you have any queries please
contact me on 0113 3784251, or by return email.

If you have any queries or wish to discuss this matter then please contact
me on 0113 3784251 or by email to [email address].

Yours sincerely,

Information Management & Governance Team
Digital Information Service
Leeds City Council

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References

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1. http://www.ico.org.uk/

David Butterfield

FAO Information Management & Governance Team

Thank you for your prompt response which is hugely appreciated.

Yours sincerely,

David Butterfield
Managing Director