Councillors - Registered Data Controllers

The request was partially successful.

Dear The Office of the Complaints Commissioner,

Under the terms of the FOIA, please provide the following information.

In respect of the following Councils:

(1) East Riding of Yorkshire Council(including its Parish Councils - indicated individually)
(2) North Yorkshire County Council
(3) Scarborough Borough Council (including its Parish Councils - indicated individually)
(4) Harrogate Borough Council(including its Parish Councils - indicated individually)
(5) Craven District Council (including its Parish Councils - indicated individually)
(6) Selby District Council(including its Parish Councils - indicated individually)
(7) Ryedale District Council (including its Parish Councils - indicated individually)
(8) Hambelton District Council (including its Parish Councils - indicated individually)
(9) RichmondshireDistrict Council (including its Parish Councils - indicated individually)

How many presently-active Councillors are registered as Registered Data Controllers?

For clarity, I use the term 'Registered Data Controller' in accordance with the definition provided on the ICO website:

https://ico.org.uk/for-organisations/gui...

"Data controller means … a person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal data are, or are to be, processed.

A data controller must be a “person” recognised in law, that is to say:

individuals;
organisations; and
other corporate and unincorporated bodies of persons.

Data controllers will usually be organisations, but can be individuals, for example self-employed consultants. Even if an individual is given responsibility for data protection in an organisation, they will be acting on behalf of the organisation, which will be the data controller."

I look forward to your response within the statutory 20-working-day time period. Thank you.

Yours, with kindest regards,

Nigel

AccessICOinformation, Information Commissioner’s Office

Thank you for contacting the Information Commissioner’s Office. We confirm
that we have received your correspondence.

 

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If you have raised a new information rights concern - we aim to send you
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The Information Commissioner’s Office

 

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Tim Turner left an annotation ()

It's worth saying that the register of Data Controllers is searchable, so if you want to know which councillors have notified, all you need to do is search their name.

https://ico.org.uk/esdwebpages/search

The ICO might well argue that the information is reasonably accessible to you by other means.

Nigel Ward left an annotation ()

Tim Turner,

Thanks very much for your very helpful suggestion.

Very kind regards,

Nigel

Information Commissioner’s Office

2nd November 2017

 

Case Reference Number IRQ0704636

 

Dear Mr Ward

Further to your email of 6 October 2017, we are now in a position to
respond to your request under the terms of the Freedom of Information Act
2000 (FOIA).
 
Your request
 
“In respect of the following Councils:

(1) East Riding of Yorkshire Council(including its Parish Councils -
indicated individually)
(2) North Yorkshire County Council
(3) Scarborough Borough Council (including its Parish Councils - indicated
individually)
(4) Harrogate Borough Council(including its Parish Councils - indicated
individually)
(5) Craven District Council (including its Parish Councils - indicated
individually)
(6) Selby District Council(including its Parish Councils - indicated
individually)
(7) Ryedale District Council (including its Parish Councils - indicated
individually)
(8) Hambelton District Council (including its Parish Councils - indicated
individually)
(9) RichmondshireDistrict Council (including its Parish Councils -
indicated individually)

How many presently-active Councillors are registered as Registered Data
Controllers?”

Our response
 
Whilst the ICO conducts sample checks of councillors registered as data
controllers and records the results of these checks, we do not hold a
definitive list of all councils and associated councillors that are
registered. Nor do we hold a list of parish councils linked to local
councils.
 
We do not, therefore, hold the information that you have requested.
 
However, the Register of Data Controllers is published on our website,
here: [1]https://ico.org.uk/esdwebpages/search. You could obtain a list of
the councillors for the councils in which you are interested from the
councils’ websites and conduct searches of the Register to obtain the
information that you seek.
 
This concludes our response to your request. Whilst we are not able to
provide you with the information that you requested on this occasion, we
hope that you find the advice and assistance offered to be helpful.
 
Yours sincerely
 
Debi Petch     Lead Information Access Officer
 
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.
T. 01625 545221 F. 01625 524510 [2]www.ico.org.uk
ICO Helpline: 0303 123 1113 / 01625 545 745 (Ask for Information Access)
 
If you are dissatisfied with the response you have received under the
Freedom of Information Act 2000 and wish to request a review of our
decision or make a complaint about how your request has been handled you
should write to the Information Access Team at the address below or
e-mail: [email address]
 
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
 
Your request for internal review should be submitted to us within 40
working days of receipt by you of this response.  Any such request
received after this time will only be considered at the discretion of the
Commissioner.
 
If having exhausted the review process you are not content that your
request or review has been dealt with correctly, you have a further right
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handler under the legislation.  To make such an application, please write
to the Customer Contact Department, at the address below or visit the
‘Complaints’ section of our website to make a Freedom of Information Act
or Environmental Information Regulations complaint online.
 
More information about how to complain is available on our website
[3]here.
 
 

The ICO's mission is to uphold information rights in the public interest.
To find out more about our work please visit our website, or subscribe to
our e-newsletter at ico.org.uk/newsletter.

If you are not the intended recipient of this email (and any attachment),
please inform the sender by return email and destroy all copies without
passing to any third parties.

If you'd like us to communicate with you in a particular way please do let
us know, or for more information about things to consider when
communicating with us by email, visit ico.org.uk/email

References

Visible links
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2. http://www.ico.org.uk/
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