Councillors email communications.

Mrs Cook made this Freedom of Information request to Isle of Wight Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear Isle of Wight Council,

Please supply me with the following information:

1. Does the Council provide councillors with an email facility which allows them to receive and send email using your council's email address?

2. If you do have such a facility are councillors able to access the system from their home or other remote location?

3. Does the Council provide councillors with computer equipment and an Internet connection facility which allows them to receive and send email using your council's email address?

4. Does the Council allow email sent to councillors to be
auto-forwarded to unsecure external email addresses such as
hotmail?

Yours faithfully,

Mrs Cook

Shorter, Penny, Isle of Wight Council

1 Attachment

 
Dear Madam – I attach my response to your FOI request raised today.
 
P Shorter
 
Penny Shorter | Paralegal - Social Care Team |  Legal Team |
Isle of Wight Council | County Hall | Newport | Isle of Wight PO30 1UD
Tel: (01983) 821000 ext. 6399 | Fax: (01983) 823699 | DX: 56361 NEWPORT
(IOW)
Email: [email address] | Web: [1]www.iwight.com
As part of our commitment to Eco Island please don't print unless
necessary
 
 
 
 
 
 
Important Information - Disclosure, Confidentiality and Monitoring of this
email

This email communication may be monitored by the Isle of Wight Council for
regulatory, quality control, or crime detection purposes.

If you are not the Intended Recipient please contact the sender as soon as
possible. It is intended only for the personal attention of the named
person, firm or company to whom it is addressed. It may contain
information that is privileged and confidential in law. Accordingly any
unauthorised dissemination, distribution, copying or other use of this
message or any of its content by any other person may constitute a breach
of civil or criminal law and is strictly prohibited. No mistake in
transmission is intended to waive or compromise any such privilege. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of the Isle of Wight Council.

The information contained in this e-mail may be subject to disclosure to
third parties under either the Data Protection Act 1998 or the Freedom of
Information Act 2000 to the extent the law allows and in accordance with
the Isle of Wight Council's policies on information management. (If you
wish the disclosure of the information in any reply to be restricted
please make this clear in your response).

References

Visible links
1. http://www.iwight.com/

Mr. Figg left an annotation ()

I see the IW council haven't objected to answering questions on this request.

Consistency is hardly their strong point as they refused to do so on both of these.

https://www.whatdotheyknow.com/request/a...

https://www.whatdotheyknow.com/request/a...

======================================================
The councils response:

21 August 2013

Dear Madam

INFORMATION REQUEST CRM REF. iw13/8/35819

Thank you for your information request dated the 21 August 2013.

You made the following request:-

Does the Council provide councillors with an email facility which allows them to receive and send email using your council's email address?

The Council does provide Councillors with an email facility

If you do have such a facility are councillors able to access the system from their home or other remote location?

Councillors are able to access the system from their home or other remote location

Does the Council provide councillors with computer equipment and an Internet connection facility which allows them to receive and send email using your council's email address?

Councillors are provided with equipment in County Hall. This authority also provides equipment for use from Councillors homes, but NOT an internet connection. Council Blackberry mobile phones are also available to Members enabling Members to access the internet wherever there is an appropriate mobile phone signal.

Does the Council allow email sent to councillors to be auto-forwarded to unsecure external email addresses such as hotmail?

Depending on the content of the email, this could potentially be in breach of our policy on data protection and therefore, depending on the content of the email, is not allowed.

If you have any complaints in respect of your information request, please write to the Corporate Information Unit at the above address or complete the on-line appeals form that can be found at www.iwight.com/information. If your complaint is not resolved to your complete satisfaction, you have the ultimate right, once you have exhausted the internal appeals process, to appeal to the Information Commissioner.

Thank you for your swift response in answering my questions, I was expecting another refusal on the grounds that the Act doesn't require that you answer questions.

One query, on question 3. Does the Council provide councillors with computer equipment and an Internet connection facility which allows them to receive and send email using your council's email address?

You replied

Councillors are provided with equipment in County Hall. This authority also provides equipment for use from Councillors homes, but NOT an Internet connection. Council Blackberry mobile phones are also available to Members enabling Members to access the Internet wherever there is an appropriate mobile phone signal.

Does that mean Councillors can use their Blackberrys at home to access the Internet and send emails, assuming of course they are able to get a signal, and you say that although the Council supply equipment for councillors to use at home but don't supply an Internet connection. Do you pay the land-line line rental for Councillors?

Yours sincerely,

Mrs Cook

Shorter, Penny, Isle of Wight Council

1 Attachment

 
Dear Mrs Cook
 
I attach my response to your request for information raised today.
 
P Shorter
 
 
Penny Shorter | Paralegal - Social Care Team |  Legal Team |
Isle of Wight Council | County Hall | Newport | Isle of Wight PO30 1UD
Tel: (01983) 821000  | Fax: (01983) 823699 | DX: 56361 NEWPORT (IOW)
Email: [email address] | Web: [1]www.iwight.com
As part of our commitment to Eco Island please don't print unless
necessary
 
 
 
 
 
 
Important Information - Disclosure, Confidentiality and Monitoring of this
email

This email communication may be monitored by the Isle of Wight Council for
regulatory, quality control, or crime detection purposes.

If you are not the Intended Recipient please contact the sender as soon as
possible. It is intended only for the personal attention of the named
person, firm or company to whom it is addressed. It may contain
information that is privileged and confidential in law. Accordingly any
unauthorised dissemination, distribution, copying or other use of this
message or any of its content by any other person may constitute a breach
of civil or criminal law and is strictly prohibited. No mistake in
transmission is intended to waive or compromise any such privilege. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of the Isle of Wight Council.

The information contained in this e-mail may be subject to disclosure to
third parties under either the Data Protection Act 1998 or the Freedom of
Information Act 2000 to the extent the law allows and in accordance with
the Isle of Wight Council's policies on information management. (If you
wish the disclosure of the information in any reply to be restricted
please make this clear in your response).

References

Visible links
1. http://www.iwight.com/