council functions

Stuart Hardwicke CARRUTHERS made this Freedom of Information request to Chelmsford City Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Stuart Hardwicke CARRUTHERS

Dear Sir or Madam,

I would like to know the average proportion of time the elected representatives of your authority spend as part of their duties for 2005/2006, 2006/2007 and 2007/2008 on their main activities. The activities that form their duties (employment) as an elected representative are:

1 directly resolving complaints against the executive (Council Staff) of the Council by residents;
2 sitting on committee's;
3 acting for the political parties that they represent and/or ceremonial duties (i.e. all time not spent on sitting on a Committee or resolving a complaint against the executive);

The total time spent by an elected representative for a Council on these three activities should be 100 per cent of the time they spend 'working for a Council' as an elected representative.

I would additionally like to know how much in total was paid to local councillors to meet all their duties (including expenses) for 2005/2006, 2006/2007 and 2007/2008 by your authority, and how many elected representatives are (and were) represented on your authority for these years.

I would also like to know how many Complaints in total were submitted to your Council in 2005/2006, 2006/2007 and 2007/2008 for each year. I would further like to know how many of these complaints were formally considered by an elected representative for each of these years.

I would further like to know how many complaints against the Executive (Council staff) led to the elected representatives formally identifying that the Executive had acted wrongly for the years 2005/2006, 2006/2007 and 2007/2008, and how many of these formal determinations by the elected representatives identify that there was no wrong-doing by the Executive. How many staff employed by your authority in 2005/2006, 2006/2007 and 2007/2008 ceased to be employed by your authority as a direct result of a complaint against the Executive, and the Councillors identifying this to be the case.

I would further like to know how much money the Council has paid to a complainant (i.e. victim of a Council's wrongdoing) through its own complaints system (i.e. excluding any intervention by the Local Government Ombudsman, Valuation Tribunal or similar body) in 2005/2006, 2006/2007 and 2007/2008.

I would like to know how much money either in the form of local settlement or additional formal finding of maladministration causing injustice the Local Government Ombudsman has recommended that your Council pay in 2005/2006, 2006/2007 and 2007/2008 (for each year) and if the Local Government Ombudsman's recommendations have been met in full (including any non-financial recommendations for each year)). Please detail any recommendation that has not been met in full and provide a copy of the Elected representatives decision. Please additionally identify if these costs were met directly by Council Tax Payers or the Council's insurers (excluding self insurance by a Council)

Finally, please provide details of the financial cost of administering all your complaints systems (including FoI and DP) by the Executive for 2005/2006, 2006/2007 and 2007/2008 and the number of staff employed in administering complaints and resolving these (Full time equivalent staffing levels). Please also provide details of your total administrative costs for 2005/2006, 2006/2007 and 2007/2008 and the total number of staff employed by your authority, as well as any pay increase (including increments) made to the Council's Chief Executive (Head of Paid Service) in pounds sterling for each of these years. Please additionally identify if the Chief Executives wages included performance related payments.

If you do not have this reasonably basic management information related to complaints and/or identify that the costs of accessing the information requested will be more than £450 please state this and identify that your Authority does not have either a functioning or accountable complaints system, and does not maintain any basic management information related to this issue.

If you have a complaints system not fit for purpose please identify which political party currently controls your Council, and if this political party has appointed the current Electoral Registration and Returning Officer through its control of the Council (with date of their formal appointment). Please name the current Electoral Registration and Returning Officer, and identify if they are also Head of Paid Service, and Clerk to your Authority. Please additionally provide any documentation maintained by your Local Authorities Head of Paid Service identifying that they personally do not believe it to be appropriate for your Council to have a complaints system that is fit for purpose. This documentation should be in existence due to the provisions of s4 of the Local Government Act 1989.

Yours faithfully

Stuart HARDWICKE CARRUTHERS

OLIVER, Lillie, Chelmsford City Council

Dear Sir,

I acknowledge receipt of your Freedom of Information request dated 23rd.
August, 2008. I have forwarded your request to the relevant services for
a response. It is the Council's intention to reply to your request on or
before the 21st. September, 2008.

Yours faithfully,
Mrs. L. Oliver
Legal Services Support Officer (FOI)
Corporate Services
Chelmsford Borough Council
T: (01245) 606435
www.chelmsford.gov.uk

The contents of this message should not be taken as necessarily being the
views, opinions, policies or procedures of Chelmsford Borough Council and
does not give rise to any contract, undertaking or agreement. E-mail is
not a secure form of communication. Whilst every effort has been made to
ensure that this message has been correctly addressed, it and any
associated files may contain privileged or confidential information or
details intended only for the sender and intended recipient. If this
transmission is received by anyone other than the intended recipient
please delete the message and any associated files and destroy any printed
copy. Please notify the sender by a return e-mail or, if known to you,
telephone the sender and make them aware that the transmission has been
received by someone other than the intended recipient.

MAYFIELD, Brian, Chelmsford City Council

For the attention of Stuart Hardwicke Carruthers

Dear Sir

I refer to your Freedom of Information request dated 23 August 2008 on
council functions.

I am currently putting together a response but need clarification on
precisely what information you are seeking in your query

"Please also provide details of your total administrative costs for
2005/2006, 2006/2007 and 2007/2008".

Is that the cost of staff salaries and wages, and/or all associated
on-costs, including National Insurance contributions, superannuation
payments, accommodation expenses, IT costs etc?

Perhaps you would define what you mean by "administrative costs".

Brian Mayfield

Democracy Team Manager

Corporate Services

Chelmsford Borough Council

Tel 01245 606923

[1]www.chelmsford.gov.uk

An Excellent Council

The contents of this message should not be taken as necessarily being the
views, opinions, policies or procedures of Chelmsford Borough Council and
does not give rise to any contract, undertaking or agreement. E-mail is
not a secure form of communication. Whilst every effort has been made to
ensure that this message has been correctly addressed, it and any
associated files may contain privileged or confidential information or
details intended only for the sender and intended recipient. If this
transmission is received by anyone other than the intended recipient
please delete the message and any associated files and destroy any printed
copy. Please notify the sender by a return e-mail or, if known to you,
telephone the sender and make them aware that the transmission has been
received by someone other than the intended recipient.

References

Visible links
1. http://www.chelmsford.gov.uk/

Stuart Hardwicke CARRUTHERS

Dear MAYFIELD, Brian,

Your understanding of what forms administrative expenses is similar to mine (wages + on costs)

Yours sincerely,

Stuart Hardwicke Carruthers

OLIVER, Lillie, Chelmsford City Council

Dear Madam,

With reference too your Freedom of Information request of 24th. August,
2008. I have received a response from ouor Democratic Services and would
reply as follows:-

There has been only one case in the last 10 years where the Ombudsman
found there was maladminstration causing injustice. Chelmsford Borough
Council accepted the findings in full and complied with the recommendation
in full.

Yours faithfully,
Mrs.L. Oliver
Legal Services Support Officer
Corporate Services
Chelmsford Borough Council
T: (01245) 606435
www.chelmsford.gov.uk

The contents of this message should not be taken as necessarily being the
views, opinions, policies or procedures of Chelmsford Borough Council and
does not give rise to any contract, undertaking or agreement. E-mail is
not a secure form of communication. Whilst every effort has been made to
ensure that this message has been correctly addressed, it and any
associated files may contain privileged or confidential information or
details intended only for the sender and intended recipient. If this
transmission is received by anyone other than the intended recipient
please delete the message and any associated files and destroy any printed
copy. Please notify the sender by a return e-mail or, if known to you,
telephone the sender and make them aware that the transmission has been
received by someone other than the intended recipient.

OLIVER, Lillie, Chelmsford City Council

5 Attachments

Dear Sir,

With reference to your Freedom of Information request of the 23rd. August,
2008. Please see the attached details in reply to your request.

Yours faithfully,
Mrs. L. Oliver
Legal Services Support Officer (FOI)
Corporate Services
Chelmsford Borough Council
T: (01245) 606435
www.chelmsford.gov.uk

l

The contents of this message should not be taken as necessarily being the
views, opinions, policies or procedures of Chelmsford Borough Council and
does not give rise to any contract, undertaking or agreement. E-mail is
not a secure form of communication. Whilst every effort has been made to
ensure that this message has been correctly addressed, it and any
associated files may contain privileged or confidential information or
details intended only for the sender and intended recipient. If this
transmission is received by anyone other than the intended recipient
please delete the message and any associated files and destroy any printed
copy. Please notify the sender by a return e-mail or, if known to you,
telephone the sender and make them aware that the transmission has been
received by someone other than the intended recipient.

OLIVER, Lillie, Chelmsford City Council

Dear Sir,

Further to my earlier e-mail. The information in respect of complaints
will be available by the 23rd. September, 2008.

Regards
Mrs. L. Oliver
Legal Services Support Officer (FOI)
Corporate Services
Chelmsford Borough Council
T: (01245) 606435
www.chelmsford.gov.uk

The contents of this message should not be taken as necessarily being the
views, opinions, policies or procedures of Chelmsford Borough Council and
does not give rise to any contract, undertaking or agreement. E-mail is
not a secure form of communication. Whilst every effort has been made to
ensure that this message has been correctly addressed, it and any
associated files may contain privileged or confidential information or
details intended only for the sender and intended recipient. If this
transmission is received by anyone other than the intended recipient
please delete the message and any associated files and destroy any printed
copy. Please notify the sender by a return e-mail or, if known to you,
telephone the sender and make them aware that the transmission has been
received by someone other than the intended recipient.

OLIVER, Lillie, Chelmsford City Council

To Whom it May Concern

I refer to my e-mail of the 10th. September, 2008. Could you please
ignore it as it was sent to you in error. My apoligies for this error and
any problems it may have caused.

Regards
Mrs. L. Oliver
Legal Services Support Officer
Corporate Services
Chelmsford Borough Council
T: (01245) 606435
www.chelmsford.gov.uk

The contents of this message should not be taken as necessarily being the
views, opinions, policies or procedures of Chelmsford Borough Council and
does not give rise to any contract, undertaking or agreement. E-mail is
not a secure form of communication. Whilst every effort has been made to
ensure that this message has been correctly addressed, it and any
associated files may contain privileged or confidential information or
details intended only for the sender and intended recipient. If this
transmission is received by anyone other than the intended recipient
please delete the message and any associated files and destroy any printed
copy. Please notify the sender by a return e-mail or, if known to you,
telephone the sender and make them aware that the transmission has been
received by someone other than the intended recipient.

Stuart Hardwicke CARRUTHERS

Dear OLIVER, Lillie,

No worries.. mistakes happen.

Yours sincerely,

Stuart Hardwicke Carruthers