Dear East Lothian Council,

I'd like to make a request under the Freedom of Information act for all transactions over £500 from 1st April 2017 to 31st December 2018 (if December 2018 is not available, then, November 2018). Please provide the data in a machine readable format (preferably CSV). As a minimum, please make sure to include the date, value and recipient of each transaction. Please also provide details on the procurement category of each transaction if you have it.

For avoidance of doubt, I am making this request under the Freedom of Information Act. I await your response within 20 working days.

Yours faithfully,
Nikhil Prabhu

Freedom Of Information, East Lothian Council

Thank you for your email.

This automated message is East Lothian Council’s acknowledgement that your information request has been received and is receiving attention. The statutory timescales for responses are as follows:

Freedom of Information (Scotland) Act 2002

20 working days

Environmental Information Regulations 2004

20 working days

Internal Reviews

20 working days

We will contact you again in due course.

Freedom of Information Team
Licensing, Administration and Democratic Services
East Lothian Council
John Muir House
Haddington
EH41 3HA

Tel: 01620 827623
Email: [East Lothian Council request email]<mailto:[East Lothian Council request email]>

Information about East Lothian Council’s complaints procedure can be found here<https://www.eastlothian.gov.uk/info/2105...>.

Details of your rights to requesting information from East Lothian Council are published here<http://www.eastlothian.gov.uk/info/704/d...>.

The Scottish Information Commissioner is responsible for the enforcement of Scotland's freedom of information laws. Guidance regarding your rights of access to information held by Scottish public authorities is available on the Commissioner’s website<http://www.itspublicknowledge.info/>.

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Freedom Of Information, East Lothian Council

Our Ref:   2019/575287

 

Dear Mr Prabhu   

 

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002

ENVIRONMENTAL INFORMATION (SCOTLAND) REGULATIONS 2004

 

Thank you for your enquiry of 5 January.

 

In order for East Lothian Council to process your request efficiently, it
would be most helpful if you could please clarify the nature of the
transactions; for example are they supplier payments, payments to
individuals, rents, Council Tax payments, fees etc?

 

For your information, I have provided an extract from the website of the
Scottish Information Commissioner which explains how our request affects
the timescales of this enquiry:

 

[1]What happens to the 20 working day period if I need more information
from the applicant to let me deal with the request?

 

If you need to ask the applicant for further information to help you
identify and locate the information they want, the 20 working days "clock"
does not start counting down until you have received their clarification.
The deadline for compliance will be the twentieth working day after you
receive additional information from the applicant.

 

Public authorities must not misuse this by delaying asking the applicant
for further information in order to give themselves more time to reply
when the additional information isn't really needed.

 

Thank you for your assistance in this matter, I look forward to hearing
from you in due course.  In the meantime, under the terms of this
legislation, if you are unhappy with the way your request has been
handled, you are entitled to request that we undertake an internal
review.  Please note, however, that both the Freedom of Information
(Scotland) Act 2002 and the Environmental Information (Scotland)
Regulations 2004 only relate to the release of information.  The Scottish
Information Commissioner publishes the following guidance about internal
reviews:

 

You can ask the authority to review its decision if it does not respond or
you are unhappy with the way it has dealt with your request, for example
by:

 

·                     refusing to give you the information

·                     failing to reply to you within the time limit
allowed

·                     claiming the information is exempt

·                     failing to give you advice about, and help with,
making your request

·                     asking you to pay a fee that you feel is
unreasonable

 

For example, if you are unhappy because you do not believe the information
you have received is accurate, an internal review would not apply.  Should
this be the case, however, please let me know and I will try to resolve
this.  If I am unable to help, I will be happy to put you in touch with
someone who can.

 

We must receive a request to review within 40 working days of the date of
this notice.  A request to review our decision must be in writing (e-mail
is acceptable) or another permanent format.  When writing, you should
include your reasons as to why you are unhappy with our response and why
you wish it to be reviewed.  Your reasons for dissatisfaction must relate
to your information request of 5 January only and should be addressed to:

 

Information Governance Compliance Officer

Licensing, Administration and Democratic Services

East Lothian Council

John Muir House

Haddington

EH41 3HA

 

Email: [2][East Lothian Council request email]

 

We will have a maximum of 20 working days from the date we receive your
request in order to complete our review and give you our decision.  In
order to ensure an impartial approach, an independent senior officer will
be appointed to carry out the review.

 

If you are still not satisfied with our decision following the review
process, then you may ask the Office of the Scottish Information
Commissioner (OSIC) to investigate the matter.  You may submit your appeal
online via OSIC’s website, a link to the online appeal service is provided
for your convenience: 
[3]http://www.itspublicknowledge.info/YourR...

 

Alternatively, you may contact OSIC at:

 

Scottish Information Commissioner

Kinburn Castle

Doubledykes Road

St Andrews

Fife

KY16 9DS

 

Telephone:  01334 464610

Fax:  01334 464611

E-mail:  [4][email address]

 

If you remain dissatisfied following the Commissioner’s decision, you may
be able to appeal to the Court of Session.   You should, however, obtain
legal advice before deciding on this course of action.  This is because an
appeal may only be made on a point of law, not because you disagree with
the Commissioner’s view of the case. 

 

Yours sincerely

 

Shelley Neville

Freedom of Information Team

Licensing, Administration and Democratic Services

East Lothian Council

John Muir House

Haddington

EH41 3HA

 

Tel: 01620 827623

Email: [5][East Lothian Council request email]

 

Information about East Lothian Council’s complaints procedure can be found
[6]here.

 

Details of your rights to requesting information from East Lothian Council
are published [7]here.

 

The Scottish Information Commissioner is responsible for the enforcement
of Scotland's freedom of information laws.  Guidance regarding your rights
of access to information held by Scottish public authorities is available
on the Commissioner’s [8]website.

 

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Dear Freedom Of Information, Ms. Neville,

Thank you so much for your response.
Please note below, inline, the clarification you seek.

===>> In order for East Lothian Council to process your request efficiently, it
would be most helpful if you could please clarify the nature of the
transactions; for example are they supplier payments, payments to
individuals, rents, Council Tax payments, fees etc?

===>> In particular I am looking for itemized transactions for all suppliers from 1st April 2017 - 31st December 2018 - preferably in a csv format

We are looking for payments to suppliers who provide a service in Health and Social Care. This would include all suppliers falling under the following categories

1. Payments to suppliers who provide fostering and adoption services to the Council
2. Payments to suppliers who provide care services to the council. This would include suppliers who provide care under each of the categories below
a. Children's Residential/ Nursing Care Providers
b. Adult Residential/ Nursing Care Providers
c. Elderly Residential/ Nursing Care Providers
d. Domiciliary Care Home Providers
e. Supported Living Care Home Providers
f. Care at Home Providers
g. Providers who carry out Homeless Services
3. Payments to suppliers who provide Special Education Services

Kind Regards,
Sincerely,
nikhil prabhu

Freedom Of Information, East Lothian Council

Thank you for your email.

This automated message is East Lothian Council’s acknowledgement that your information request has been received and is receiving attention. The statutory timescales for responses are as follows:

Freedom of Information (Scotland) Act 2002

20 working days

Environmental Information Regulations 2004

20 working days

Internal Reviews

20 working days

We will contact you again in due course.

Freedom of Information Team
Licensing, Administration and Democratic Services
East Lothian Council
John Muir House
Haddington
EH41 3HA

Tel: 01620 827623
Email: [East Lothian Council request email]<mailto:[East Lothian Council request email]>

Information about East Lothian Council’s complaints procedure can be found here<https://www.eastlothian.gov.uk/info/2105...>.

Details of your rights to requesting information from East Lothian Council are published here<http://www.eastlothian.gov.uk/info/704/d...>.

The Scottish Information Commissioner is responsible for the enforcement of Scotland's freedom of information laws. Guidance regarding your rights of access to information held by Scottish public authorities is available on the Commissioner’s website<http://www.itspublicknowledge.info/>.

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Dear East Lothian Council,

I have still have not received any response from the Council despite the statutory period required by law (20 working days). Could you please let me know when I will receive the information?

If it would help, I am specifically looking for payments to suppliers who provide a service in Health and Social Care. This would include all suppliers falling under the following categories :-

1. Payments to suppliers who provide fostering and adoption services to the Council
2. Payments to suppliers who provide care services to the council. This would include suppliers who provide care under each of the categories below
a. Children's Residential/ Nursing Care Providers
b. Adult Residential/ Nursing Care Providers
c. Elderly Residential/ Nursing Care Providers
d. Domiciliary Care Home Providers
e. Supported Living Care Home Providers
f. Care at Home Providers
g. Providers who carry out Homeless Services
3. Payments to suppliers who provide Special Education Services

In particular I am looking for itemized transactions for suppliers from 1st April 2017 - 31st December 2018 - preferably in CSV format.

I now look forward to the information at the earliest.

Yours Sincerely,
Nikhil Prabhu

Freedom Of Information, East Lothian Council

Thank you for your email.

This automated message is East Lothian Council’s acknowledgement that your information request has been received and is receiving attention. The statutory timescales for responses are as follows:

Freedom of Information (Scotland) Act 2002

20 working days

Environmental Information Regulations 2004

20 working days

Internal Reviews

20 working days

We will contact you again in due course.

Freedom of Information Team
Licensing, Administration and Democratic Services
East Lothian Council
John Muir House
Haddington
EH41 3HA

Tel: 01620 827623
Email: [East Lothian Council request email]<mailto:[East Lothian Council request email]>

Information about East Lothian Council’s complaints procedure can be found here<https://www.eastlothian.gov.uk/info/2105...>.

Details of your rights to requesting information from East Lothian Council are published here<http://www.eastlothian.gov.uk/info/704/d...>.

The Scottish Information Commissioner is responsible for the enforcement of Scotland's freedom of information laws. Guidance regarding your rights of access to information held by Scottish public authorities is available on the Commissioner’s website<http://www.itspublicknowledge.info/>.

show quoted sections

Freedom Of Information, East Lothian Council

4 Attachments

Our Ref:  2018/575287

 

Dear Mr Prabhu

 

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002

ENVIRONMENTAL INFORMATION (SCOTLAND) REGULATIONS 2004

 

Thank you for your email of 13 February.

 

On behalf of East Lothian Council I wish to apologise for the delay in
responding to your information request of 5 January.  We always try to
respond to requests as soon as possible within the statutory time frame
and I am sorry that we have been unable to do so on this occasion. 

 

East Lothian Council has now carried out an internal review and I am
pleased to provide the information you require which I hope will be of
interest to you; please refer to the attachments.

 

This now concludes this matter, however, if you are still not satisfied
with our decision following the internal review process, then you may ask
the Office of the Scottish Information Commissioner (OSIC) to investigate
the matter.  You must appeal to the Commissioner within six months of
receiving this notice.  You may submit your appeal online via OSIC’s
website, a link to the online appeal service is provided for your
convenience: 
[1]http://www.itspublicknowledge.info/YourR...

 

Alternatively, you may contact OSIC at:

 

Scottish Information Commissioner

Kinburn Castle

Doubledykes Road

St Andrews

Fife

KY16 9DS

 

Telephone:  01334 464610

Fax:  01334 464611

E-mail:  [2][email address]

 

If you remain dissatisfied following the Commissioner’s decision, you may
be able to appeal to the Court of Session.   You should, however, obtain
legal advice before deciding on this course of action.  This is because an
appeal may only be made on a point of law, not because you disagree with
the Commissioner’s view of the case. 

 

Yours sincerely

 

Shelley Neville

Freedom of Information Team

East Lothian Council

John Muir House

Haddington

EH41 3HA

 

Tel: 01620 827623

Email: [3][East Lothian Council request email]

 

Information about East Lothian Council’s complaints procedure can be found
[4]here.

 

Details of your rights to requesting information from East Lothian Council
are published [5]here.

 

The Scottish Information Commissioner is responsible for the enforcement
of Scotland's freedom of information laws.  Guidance regarding your rights
of access to information held by Scottish public authorities is available
on the Commissioner’s [6]website.

 

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