Council Expenditure or Payment to Suppliers

Response to this request is long overdue. By law, under all circumstances, Neath Port Talbot County Borough Council should have responded by now (details). You can complain by requesting an internal review.

Dear Neath Port Talbot County Borough Council,

I'd like to make a request under the Freedom of Information act for all transactions over £500 from 1st April 2017 to 31st December 2018 (if December 2018 is not available, then, November 2018). Please provide the data in a machine readable format (preferably CSV). As a minimum, please make sure to include the date, value and recipient of each transaction. Please also provide details on the procurement category of each transaction if you have it.

For avoidance of doubt, I am making this request under the Freedom of Information Act. I await your response within 20 working days.

Yours faithfully,
Nikhil Prabhu

FOI Team, Neath Port Talbot County Borough Council

Thank you for your Freedom of Information request received today, 7th January 2019.

We are generally required by the Freedom of Information Act 2000 to provide you with a response promptly, and within no more than 20 working days of receipt of a request, which will be on or before 4th February 2019.
   
If we require any clarification or further details we will contact you as soon as possible, if this is the case then the timescale for response specified above may be subject to change. 

If you have any queries, please do not hesitate to contact this team.

FOI Team
[Neath Port Talbot County Borough Council request email]

 
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.  If you have received this email in error, please notify the sender immediately. Please note also that there is no guarantee that this email or any attachment is virus free or has not been intercepted or amended.
Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith wedi'i ryng-gipio na'i newid.

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Dear FOI Team,

I have still have not received any response from the Council despite the statutory period required by law (20 working days). Could you please let me know when I will receive the information?

If it would help, I am specifically looking for payments to suppliers who provide a service in Health and Social Care. This would include all suppliers falling under the following categories :-

1. Payments to suppliers who provide fostering and adoption services to the Council
2. Payments to suppliers who provide care services to the council. This would include suppliers who provide care under each of the categories below
a. Children's Residential/ Nursing Care Providers
b. Adult Residential/ Nursing Care Providers
c. Elderly Residential/ Nursing Care Providers
d. Domiciliary Care Home Providers
e. Supported Living Care Home Providers
f. Care at Home Providers
g. Providers who carry out Homeless Services
3. Payments to suppliers who provide Special Education Services

In particular I am looking for itemized transactions for suppliers from 1st April 2017 - 31st December 2018 - preferably in CSV format.

I now look forward to the information at the earliest.

Yours Sincerely,
Nikhil Prabhu

FOI Team, Neath Port Talbot County Borough Council

Thank you for your email which I confirm has been forwarded to the relevant directorate.
FOI Team
[Neath Port Talbot County Borough Council request email]

Linda White
Gwasanaethau Cymorth / Support Services
Cyfarwyddiaeth Gwasanaethau Corfforaethol & Cyllid / Finance & Corporate Services Directorate
Rhif Ffôn / Tel No. 01639 763932

We welcome correspondence in Welsh and will deal with Welsh and English correspondence to the same standards and timescales.
Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg a Saesneg i’r un safonau ac amserlenni

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.  If you have received this email in error, please notify the sender immediately. Please note also that there is no guarantee that this email or any attachment is virus free or has not been intercepted or amended.
Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith wedi'i ryng-gipio na'i newid.

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FOI Team, Neath Port Talbot County Borough Council

Dear Sir,

I refer to your Freedom of Information request of the 5th January 2019, and apologise for Neath Port Talbot County Borough Council's late response.

The time required to locate and retrieve the required information would involve this Authority inspecting each transaction and therefore take way in excess of 18 hours to provide the information requested. This would mean the cost threshold set out in the Freedom of Information and Data Protection [Appropriate Limit & Fees] Regulations 2004 will be exceeded.

We would therefore respectfully inform you that the authority is not prepared to deal with your request in this instance: as the costs it would occur in doing so would exceed the costs limit of £450 [i.e. more than 18 hours of one or more officer’s time]. The Authority is therefore invoking the costs exemption available to it under Section 12 of the Freedom of Information Act 2000 in respect to your request.

If you are dissatisfied with the response to your request, under the Authority's FOI Policy, you may appeal in writing setting out the reasons why you think the decision is erroneous, to the Authority's Monitoring Officer at the following address:-

Head of Legal Services & Monitoring Officer Civic Centre Port Talbot
SA13 1PJ
FOI Team
[Neath Port Talbot County Borough Council request email]

In the event that you appeal and are dissatisfied with that response, you may then appeal direct to the Information Commissioner, whose address is:

Wycliffe House,
Water Lane,
Wilmslow,
SK9 5AF.

Yours faithfully
Huw Jones
Head of Financial Services
[Neath Port Talbot County Borough Council request email]

 
We welcome correspondence in Welsh and will deal with Welsh and English correspondence to the same standards and timescales.
Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg a Saesneg i’r un safonau ac amserlenni

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.  If you have received this email in error, please notify the sender immediately. Please note also that there is no guarantee that this email or any attachment is virus free or has not been intercepted or amended.
Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith wedi'i ryng-gipio na'i newid.

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Dear FOI Team, Huw Jones,

Thank you for your response today.

I would like to appeal against the council’s decision to refuse information as they feel the cost would exceed £450.

All councils now have a sophisticated accounting system which enables information to be downloaded using the in-built software. This software should have filters to enable data without compromising any sensitive information. As an accountant myself I use this facility extensively.

We feel the cost in downloading and assessing the data should not exceed £450 as much of the work would be done by the machine itself. We therefore would like to appeal against the council’s refusal to provide information as they feel the cost will exceed the threshold.

We are looking for payments to suppliers who provide a service in Health and Social Care. This would include all suppliers falling under the following categories :-

1. Payments to suppliers who provide fostering and adoption services to the Council
2. Payments to suppliers who provide care services to the council. This would include suppliers who provide care under each of the categories below :-
a. Children's Residential/ Nursing Care Providers
b. Adult Residential/ Nursing Care Providers
c. Elderly Residential/ Nursing Care Providers
d. Domiciliary Care Home Providers
e. Supported Living Care Home Providers
f. Care at Home Providers
g. Providers who carry out Homeless Services
3. Payments to suppliers who provide Special Education Services

To narrow my scope -- We are looking for payments to suppliers who provide a service in Health and Social Care ONLY. In particular I am looking for itemized transactions for all suppliers from 1st April 2017 - 31st December 2018 - preferably in a CSV format.

I sincerely hope the Council may now accommodate my request.

Thank you very much & Kind Regards,
Yours Faithfully,
Nikhil Prabhu

FOI Team, Neath Port Talbot County Borough Council

Dear Sir,
Thank you for your email I confirm has been forwarded to the relevant Officer who deals with appeals.
Yours faithfully,
FOI Team
[Neath Port Talbot County Borough Council request email]

Linda White
Gwasanaethau Cymorth / Support Services
Cyfarwyddiaeth Gwasanaethau Corfforaethol & Cyllid / Finance & Corporate Services Directorate
Rhif Ffôn / Tel No. 01639 763932

We welcome correspondence in Welsh and will deal with Welsh and English correspondence to the same standards and timescales.
Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg a Saesneg i’r un safonau ac amserlenni

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.  If you have received this email in error, please notify the sender immediately. Please note also that there is no guarantee that this email or any attachment is virus free or has not been intercepted or amended.
Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith wedi'i ryng-gipio na'i newid.

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FOI Team, Neath Port Talbot County Borough Council

1 Attachment

Dear Sir,

Further to your email below, Neath Port Talbot County Borough Council have now looked further at this request, using the more limited criteria that you provided in your email of the 12th February 2019, and attach hereto information requested.

If you are dissatisfied with the response to your request, under the Authority's FOI Policy, you may appeal in writing setting out the reasons why you think the decision is erroneous, to the Authority's Monitoring Officer at the following address:-
 
Head of Legal Services & Monitoring Officer Civic Centre Port Talbot
SA13 1PJ
FOI Team
[Neath Port Talbot County Borough Council request email]

In the event that you appeal and are dissatisfied with that response, you may then appeal direct to the Information Commissioner, whose address is:
 
Wycliffe House,
Water Lane,
Wilmslow,
SK9 5AF.
 
Yours faithfully
FOI Team
[Neath Port Talbot County Borough Council request email]

We welcome correspondence in Welsh and will deal with Welsh and English correspondence to the same standards and timescales.
Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg a Saesneg i’r un safonau ac amserlenni

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.  If you have received this email in error, please notify the sender immediately. Please note also that there is no guarantee that this email or any attachment is virus free or has not been intercepted or amended.
Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith wedi'i ryng-gipio na'i newid.

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Dear FOI Team,

Thank you so much for your response of 19 February.

I did analyse the file you had sent over. Would it be a bother to ask you to supply dates of the transactions as well? It is hard for us to categorize the data without the dates!

We would really appreciate if you could do that for us.

Thank you & Regards,
Yours Faithfully,
Nikhil Prabhu

FOI Team, Neath Port Talbot County Borough Council

1 Attachment

Dear Sir,

Further to your email of the 25th February 2019, please see attached and below the information you requested.

This information covers the period April 2017 to March 2018, subsequent information will not be available until after the end of this financial year.

If you are dissatisfied with the response to your request, under the Authority's FOI Policy, you may appeal in writing setting out the reasons why you think the decision is erroneous, to the Authority's Monitoring Officer at the following address:-

Head of Legal Services & Monitoring Officer Civic Centre Port Talbot
SA13 1PJ

In the event that you appeal and are dissatisfied with that response, you may then appeal direct to the Information Commissioner, whose address is:

Wycliffe House,
Water Lane,
Wilmslow,
SK9 5AF.

Yours faithfully
FOI Team
[Neath Port Talbot County Borough Council request email]

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Dear FOI Team,

Thank you again for Heath & Social Care data for the fiscal year ending March 2018. May I request data for the fiscal year April 2018 - March 2019 at this point?

25 FEB 2019 - You wrote "This information covers the period April 2017 to March 2018, subsequent information will not be available until after the end of this financial year."

Thank you!
Yours sincerely,
nikhil prabhu

FOI Team, Neath Port Talbot County Borough Council

Thank you for your Freedom of Information request received today, 7th May 2019 . We are generally required by the Freedom of Information Act 2000 to provide you with a response promptly, and within no more than 20 working days of receipt of a request, which will be on or before 5th June 2019 (this date takes into account the Bank Holiday Monday). If we require any clarification or further details we will contact you as soon as possible, if this is the case then the timescale for response specified above may be subject to change.  If you have any queries, please do not hesitate to contact this team.

FOI Team
[Neath Port Talbot County Borough Council request email]

We welcome correspondence in Welsh and will deal with Welsh and English correspondence to the same standards and timescales.
Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg a Saesneg i’r un safonau ac amserlenni

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.  If you have received this email in error, please notify the sender immediately. Please note also that there is no guarantee that this email or any attachment is virus free or has not been intercepted or amended.
Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith wedi'i ryng-gipio na'i newid.

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FOI Team, Neath Port Talbot County Borough Council

Thank you for your Freedom of Information request received today, 7th May 2019. We are generally required by the Freedom of Information Act 2000 to provide you with a response promptly, and within no more than 20 working days of receipt of a request, which will be on or before 5th June 2019 (this date takes into account the Bank Holiday period). If we require any clarification or further details we will contact you as soon as possible, if this is the case then the timescale for response specified above may be subject to change.  If you have any queries, please do not hesitate to contact this team.

FOI Team
[Neath Port Talbot County Borough Council request email]

We welcome correspondence in Welsh and will deal with Welsh and English correspondence to the same standards and timescales.
Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg a Saesneg i’r un safonau ac amserlenni

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.  If you have received this email in error, please notify the sender immediately. Please note also that there is no guarantee that this email or any attachment is virus free or has not been intercepted or amended.
Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith wedi'i ryng-gipio na'i newid.

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Dear FOI Team,

May I please request an update as the statutory time for response has elapsed?

Thank you,
Yours sincerely,
nikhil prabhu

FOI Team, Neath Port Talbot County Borough Council

Dear Sir/Madam,

Thank you for your email received today, 11th June 2019 which I confirm has been forwarded to the relevant directorate, once the information is received we will forward the response.

Yours faithfully,
FOI Team
[Neath Port Talbot County Borough Council request email]

Linda White
Gwasanaethau Cymorth / Support Services
Cyfarwyddiaeth Gwasanaethau Corfforaethol & Cyllid / Finance & Corporate Services Directorate
Rhif Ffôn / Tel No. 01639 763932

We welcome correspondence in Welsh and will deal with Welsh and English correspondence to the same standards and timescales.
Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg a Saesneg i’r un safonau ac amserlenni

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error, please notify the sender immediately. Please note also that there is no guarantee that this email or any attachment is virus free or has not been intercepted or amended.
Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith wedi'i ryng-gipio na'i newid.

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FOI Team, Neath Port Talbot County Borough Council

Dear Sir/Madam,

Further to your email below, the directorate who received your request have informed me that the information requested has only recently become available and are, at present, working on your request, this team will forward the information to you once it has been received.

Yours faithfully,
FOI Team
[Neath Port Talbot County Borough Council request email]

We welcome correspondence in Welsh and will deal with Welsh and English correspondence to the same standards and timescales.
Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg a Saesneg i’r un safonau ac amserlenni

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error, please notify the sender immediately. Please note also that there is no guarantee that this email or any attachment is virus free or has not been intercepted or amended.
Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith wedi'i ryng-gipio na'i newid.

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Dear FOI Team,

Ok, Thank you FOI Team.

Yours sincerely,
nikhil prabhu

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