Council Expenditure or Payment to Suppliers from 1st January 2019 to 30th June 2019

The request was successful.

Dear Torfaen Council,

I'd like to make a request under the Freedom of Information act for all transactions over £500 from 1st January 2019 to 30th June 2019. Please provide the data in a machine readable format (preferably CSV). As a minimum, please be sure to include the date, value, recipient and the procurement category of each transaction.

For avoidance of doubt, I am making this request under the Freedom of Information Act. I await your response within 20 working days.

Yours faithfully,
Nikhil Prabhu

TCBC - Call Torfaen, Torfaen Council

Thank you for taking the time to email Torfaen County Borough Council.

 

Please be aware that your enquiry is being addressed and a reply will be
sent within 10 working days.

 

Did you know that you can report issues and request information via our
website at [1]www.torfaen.gov.uk or make reports and requests by
downloading our Mobile App.

 

By registering your email address, you will be able to track progress of
your enquiry from start to finish.

 

The Mobile App is available on Apple, Android and Windows devices and can
be found by typing Torfaen into the search function in the relevant App
Store.

 

'

show quoted sections

YMWADIAD: Mae'r wybodaeth sy'n gynwysedig yn yr e-bost yma a) yn eiddo i
Gyngor Bwrdeistref Sirol Torfaen; a b) yn gyfrinachol. Fe'i bwriedir ar
gyfer y derbynnydd yn unig. Os nad chi yw’r sawl y cyfeiriwyd hi ato, ni
ddylech ddadlennu, copïo na dosbarthu'r wybodaeth neu ei defnyddio i
weithredu. Os derbyniwch yr e-bost yma fel camgymeriad, gadewch i ni wybod
ar unwaith drwy ffonio ++44 (0) 1495 766366, a danfonwch yr e-bost yn ol
gydag unrhyw atodiadau. RHYBUDD: Gwnewch yn siwr bod gennych ddiogelwch
feirws digonol cyn agor neu ddatgysylltu unrhyw ddogfen sydd yn atodiad
i'r e-bost hwn. Mae’r Cyngor yn croesawu gohebiaeth yn Gymraeg a Saesneg.
Cewch ateb Cymraeg i bob gohebiaeth yn Gymraeg ac ni fydd yn arwain i
unrhyw oedi. Mae data personol sy'n cael ei brosesu gan y cyngor yn cael
ei wneud yn unol â'r gofynion sydd arnom ni o dan y Rheoliad Diogelu Data
Cyffredinol (RhDDC) (UE) 2016/679. Am fwy o wybodaeth ar sut yr ydym yn
gwneud hyn gwelwch ein Hysbysiad Preifatrwydd

References

Visible links
1. http://www.torfaen.gov.uk/

Dear Torfaen Council,

May I now request an update?

Yours faithfully,
nikhil prabhu

TCBC - Call Torfaen, Torfaen Council

Thank you for taking the time to email Torfaen County Borough Council.

 

Please be aware that your enquiry is being addressed and a reply will be
sent within 10 working days.

 

Did you know that you can report issues and request information via our
website at [1]www.torfaen.gov.uk or make reports and requests by
downloading our Mobile App.

 

By registering your email address, you will be able to track progress of
your enquiry from start to finish.

 

The Mobile App is available on Apple, Android and Windows devices and can
be found by typing Torfaen into the search function in the relevant App
Store.

 

'

show quoted sections

YMWADIAD: Mae'r wybodaeth sy'n gynwysedig yn yr e-bost yma a) yn eiddo i
Gyngor Bwrdeistref Sirol Torfaen; a b) yn gyfrinachol. Fe'i bwriedir ar
gyfer y derbynnydd yn unig. Os nad chi yw’r sawl y cyfeiriwyd hi ato, ni
ddylech ddadlennu, copïo na dosbarthu'r wybodaeth neu ei defnyddio i
weithredu. Os derbyniwch yr e-bost yma fel camgymeriad, gadewch i ni wybod
ar unwaith drwy ffonio ++44 (0) 1495 766366, a danfonwch yr e-bost yn ol
gydag unrhyw atodiadau. RHYBUDD: Gwnewch yn siwr bod gennych ddiogelwch
feirws digonol cyn agor neu ddatgysylltu unrhyw ddogfen sydd yn atodiad
i'r e-bost hwn. Mae’r Cyngor yn croesawu gohebiaeth yn Gymraeg a Saesneg.
Cewch ateb Cymraeg i bob gohebiaeth yn Gymraeg ac ni fydd yn arwain i
unrhyw oedi. Mae data personol sy'n cael ei brosesu gan y cyngor yn cael
ei wneud yn unol â'r gofynion sydd arnom ni o dan y Rheoliad Diogelu Data
Cyffredinol (RhDDC) (UE) 2016/679. Am fwy o wybodaeth ar sut yr ydym yn
gwneud hyn gwelwch ein Hysbysiad Preifatrwydd

References

Visible links
1. http://www.torfaen.gov.uk/

Coles, Lisa, Torfaen Council

4 Attachments

Link: [1]File-List
Link: [2]Edit-Time-Data

Dear Nikhil Prabhu

 

Thank you for your letter dated 6th September 2019, requesting an update
on an FOI request. 

 

I have checked our records and the only request we have on our log is
dated January 2019.  I include below an e-mail trail and attachment which
shows our response at that time. 

 

I hope this helps.

 

Yours sincerely

 

Lisa Coles

Senior Business Support Officer (Complaints/FOI) / Uwch Swyddog Cymorth
Busnes (Cwynion/Rhyddid Gwybodaeth)

Chief Executive’s Service / Gwasanaeth Y Prif Weithredwr

Torfaen County Borough Council / Cyngor Bwrdeistref Sirol Torfaen

Phone/Ffôn: 01495 761615/ Fax/Ffacs: 01495 766331

Email/E-Bost: [3][email address]

[4]Description: Description: Description: tcbc logo
avatar[5]www.torfaen.gov.uk / [6]Description: Description:
cid:image001.gif@01CB4DE0.4A1FEB50[7] Follow us on Twitter /
[8]Description: Description: cid:image002.gif@01CB4DE0.4A1FEB50[9] Find us
on Facebook

 

From: Redman, Dominique
Sent: 23 January 2019 09:56
To: '[email address]'
<[email address]>
Subject: Freedom of Information Request - Ref: 18/1072

 

Dear Nikhil Prabhu

 

Further to your e-mail below, containing a narrower criteria than your
original request under the Freedom of Information Act 2000, I am now in a
position to respond.

 

You asked:

 

We are *specifically* looking for payments to suppliers who provide a
service in Health and Social Care. This would include all suppliers
falling under the following categories :-

 

1. Payments to suppliers who provide fostering and adoption services to
the Council 2. Payments to suppliers who provide care services to the
council. This would include suppliers who provide care under each of the
categories below a. Children's Residential/ Nursing Care Providers b.
Adult Residential/ Nursing Care Providers c. Elderly Residential/ Nursing
Care Providers d. Domiciliary Care Home Providers e. Supported Living Care
Home Providers f. Care at Home Providers g. Providers who carry out
Homeless Services 3. Payments to suppliers who provide Special Education
Services

 

We are looking for an itemized transaction list of Payment to Supplier
(Council expenditure) from 1st April 2017 - 31st December 2018 -
preferably in a CSV format.

 

Please find the attached spreadsheet which contains the infromation
requested.

 

 

Information supplied in response to any Freedom of Information Act request
may be subject to copyright. A single copy of information supplied under
the Freedom of Information Act may only be used for personal,
non-commercial research or study, unless stated otherwise. It must not be
passed to others, copied or re-published in whole or in part without
permission from the copyright holder. Any copyright statement that forms
part of or in any way refers to the information provided must not be
altered or removed.

 

If you have any queries about this email or are unhappy about the service
you have received in relation to your request and wish to make a complaint
or request a review, please do not hesitate to contact me in writing.

 

If you are not content with the outcome of your complaint, you may apply
directly to the Information Commissioner for a decision. Generally, the
Information Commissioner’s Office (Wales) cannot make a decision unless
you have exhausted the complaints procedure provided by this Council. The
Information Commissioner can be contacted at: The Information
Commissioner’s Office (Wales), 2nd Floor, Churchill House, Churchill Way,
Cardiff, CF10 2HH. Telephone 016 2554 5297 or Fax 029 2067 8399 or e-mail
[10][email address].

 

Yours sincerely

 

Dominique Redman

Senior Business Support Officer (Complaints/FOI) / Uwch Swyddog Cymorth
Busnes (Cwynion/Rhyddid Gwybodaeth)

Strategic Services/Gwasanaethau Strategol

Torfaen County Borough Council/Cyngor Bwrdeistref Sirol Torfaen

Email/Ebost: [11][email address]

Phone/Ffôn: 01495 766294 (Internal 6294)

Fax/Ffacs: 01495 742791 (Internal 2791)

 

 

 

show quoted sections

Dear Coles, Lisa,

Thank you for your response. The data provided is not for the timeframe we are looking for. The WTDK system does show the status of my (new) 7th August request as "Delivered". I am including the same request to you again below.

*************************************************
Dear Torfaen Council,

I'd like to make a request under the Freedom of Information act for all transactions over £500 from 1st January 2019 to 30th June 2019. Please provide the data in a machine readable format (preferably CSV). As a minimum, please be sure to include the date, value, recipient and the procurement category of each transaction.

For avoidance of doubt, I am making this request under the Freedom of Information Act. I await your response within 20 working days.

Yours faithfully,
Nikhil Prabhu
*************************************************

I do now look forward to hearing back from you at the earliest.

Yours sincerely,
nikhil prabhu

TCBC - FOI, Torfaen Council

3 Attachments

Link: [1]File-List
Link: [2]Edit-Time-Data

Dear Mr Prabhu

 

Thank you for your email dated 7th August 2019, requesting information
under the Freedom of Information Act 2000. Unfortunately, the e-mail was
not received in the FOI Team and please accept my sincere apologies for
this. 

 

I have now logged your email and will deal with your request in order that
we can respond to you within the statutory deadline of 20 working days. I
will contact you further as soon as the relevant information is available.

 

This correspondence is available in large print, Braille or Welsh. Please
contact us for further details or if we can help in any way.

 

Yours sincerely

 

 

Lisa Coles

Senior Business Support Officer (Complaints/FOI) / Uwch Swyddog Cymorth
Busnes (Cwynion/Rhyddid Gwybodaeth)

Chief Executive’s Service / Gwasanaeth Y Prif Weithredwr

Torfaen County Borough Council / Cyngor Bwrdeistref Sirol Torfaen

Phone/Ffôn: 01495 761615/ Fax/Ffacs: 01495 766331

Email/E-Bost: [3][email address]

[4]Description: Description: Description: tcbc logo
avatar[5]www.torfaen.gov.uk / [6]Description: Description:
cid:image001.gif@01CB4DE0.4A1FEB50[7] Follow us on Twitter /
[8]Description: Description: cid:image002.gif@01CB4DE0.4A1FEB50[9] Find us
on Facebook

 

 

show quoted sections

TCBC - FOI, Torfaen Council

3 Attachments

Link: [1]File-List
Link: [2]Edit-Time-Data

Dear Mr Prabhu

 

Further to your e-mail below, requesting information under the Freedom of
Information Act 2000, I am now in a position to respond to your questions
as follows:

 

I'd like to make a request under the Freedom of Information act for all
transactions over £500 from 1st January 2019 to 30th June 2019. Please
provide the data in a machine readable format (preferably CSV). As a
minimum, please be sure to include the date, value, recipient and the
procurement category of each transaction.

 

Under Section 12 of the Freedom of Information Act, the Council is not
obliged to comply with your request. We estimate that the cost of
complying with your request would exceed the appropriate limit of £450.00.
This represents the estimated cost of one person spending 18 hours (at
£25.00 per hour) in determining whether the Council holds the information
and locating, retrieving and extracting it.

 

The Local Government Transparency Code 2015 requires Local Authorities in
England to publish transactions over £500. However, a similar requirement
has not been adopted in Wales and to provide you with the data you have
requested would require us to run a report for all.  For the period 1^st
January 2019 to 30^th June 2019, there were 5,561  transactions just
relating to creditor and purchase card payments, ie not including payroll
or direct bank payments.

 

Included in these transactions would be data that would be exempt under
the GDPR regulations (for example foster carer transactions) and we would
therefore need to review each transaction to ensure that personal data is
not breached.  Assuming it would take 10-15 seconds to review each
transaction to determine whether it constitutes personal data, this would
equate to 15-19 hours of work.  In addition we would need to review direct
bank payments.  

 

Information supplied in response to any Freedom of Information Act request
may be subject to copyright. A single copy of information supplied under
the Freedom of Information Act may only be used for personal,
non-commercial research or study, unless stated otherwise. It must not be
passed to others, copied or re-published in whole or in part without
permission from the copyright holder. Any copyright statement that forms
part of or in any way refers to the information provided must not be
altered or removed.

 

If you have any queries about this letter or are unhappy about the service
you have received in relation to your request and wish to make a complaint
or request a review, please do not hesitate to contact me in writing. A
request for an internal review should be made within 40 working days of
the date of the response.

 

If you are not content with the outcome of your complaint, you may apply
directly to the Information Commissioner for a decision. Generally, the
Information Commissioner’s Office (Wales) cannot make a decision unless
you have exhausted the complaints procedure provided by this Council. The
Information Commissioner can be contacted at: The Information
Commissioner’s Office (Wales), 2nd Floor, Churchill House, Churchill Way,
Cardiff, CF10 2HH. Telephone 0330 414 6421 or e-mail [email address].

 

Yours sincerely

 

Lisa Coles

Senior Business Support Officer (Complaints/FOI) / Uwch Swyddog Cymorth
Busnes (Cwynion/Rhyddid Gwybodaeth)

Chief Executive’s Service / Gwasanaeth Y Prif Weithredwr

Torfaen County Borough Council / Cyngor Bwrdeistref Sirol Torfaen

Phone/Ffôn: 01495 761615/ Fax/Ffacs: 01495 766331

Email/E-Bost: [3][email address]

[4]Description: Description: Description: tcbc logo
avatar[5]www.torfaen.gov.uk / [6]Description: Description:
cid:image001.gif@01CB4DE0.4A1FEB50[7]Follow us on Twitter /
[8]Description: Description: cid:image002.gif@01CB4DE0.4A1FEB50[9]Find us
on Facebook

 

show quoted sections

Dear TCBC - FOI, Ms. Lisa Coles Senior Business Support Officer,

Thank you for your response today.

I would like to appeal against the council’s decision to refuse information as they feel the cost would exceed the appropriate limit of £450.

All councils now have a sophisticated accounting system which enables information to be downloaded using the in-built software. This software should have filters to enable data without compromising any sensitive information. As an accountant myself I use this facility extensively.

We feel the cost in downloading and assessing the data should not exceed £450 as much of the work would be done by the machine itself. We therefore would like to appeal against the council’s refusal to provide information as they feel the cost will exceed the threshold.

We are looking for payments to suppliers who provide a service in Health and Social Care ONLY. In particular I am looking for itemized transactions for all these suppliers from from 1st January 2019 to 30th June 2019 - preferably in CSV format. This would include all suppliers falling under the following categories :-

1. Payments to suppliers who provide fostering and adoption services to the Council
2. Payments to suppliers who provide care services to the council. This would include suppliers who provide care under each of the categories below -
a. Children's Residential/ Nursing Care Providers
b. Adult Residential/ Nursing Care Providers
c. Elderly Residential/ Nursing Care Providers
d. Domiciliary Care Home Providers
e. Supported Living Care Home Providers
f. Care at Home Providers
g. Providers who carry out Homeless Services
3. Payments to suppliers who provide Special Education Services

To narrow my scope -- We are looking for payments to suppliers who provide a service in Health and Social Care ONLY.

I sincerely hope the Council may now accommodate my request.

Thank you very much & Kind Regards,
Yours Faithfully,
Nikhil Prabhu

TCBC - FOI, Torfaen Council

3 Attachments

Link: [1]File-List
Link: [2]Edit-Time-Data

Dear Mr Prabhu

 

Thank you for your e-mail dated 18^th September 2019.  As you have
narrowed your request to Social Care & Health payments only, the time
required to review transactions will be reduced and I have been advised
that we can comply with your request.  I have therefore logged a new
request and we will respond to you within 20 working days. 

 

Yours sincerely

 

 

Lisa Coles

Senior Business Support Officer (Complaints/FOI) / Uwch Swyddog Cymorth
Busnes (Cwynion/Rhyddid Gwybodaeth)

Chief Executive’s Service / Gwasanaeth Y Prif Weithredwr

Torfaen County Borough Council / Cyngor Bwrdeistref Sirol Torfaen

Phone/Ffôn: 01495 761615/ Fax/Ffacs: 01495 766331

Email/E-Bost: [3][email address]

[4]Description: Description: Description: tcbc logo
avatar[5]www.torfaen.gov.uk / [6]Description: Description:
cid:image001.gif@01CB4DE0.4A1FEB50[7] Follow us on Twitter /
[8]Description: Description: cid:image002.gif@01CB4DE0.4A1FEB50[9] Find us
on Facebook

 

 

show quoted sections

Dear TCBC - FOI, Lisa Coles,

Ok, Ms. Lisa Coles, Thank you so much!
I look forward to your response.

Yours sincerely,
nikhil prabhu

TCBC - FOI, Torfaen Council

1 Attachment

Link: [1]File-List

Dear Nikhil Prabhu

 

Further to your e-mail below, requesting information under the Freedom of
Information Act 2000, I am now in a position to respond to your questions
as follows:

 

We are looking for payments to suppliers who provide a service in Health
and Social Care ONLY. In particular I am looking for itemized transactions
for all these suppliers from 1st January 2019 to 30th June 2019 -
preferably in CSV format. This would include all suppliers falling under
the following categories :-

 

1. Payments to suppliers who provide fostering and adoption services to
the Council

2. Payments to suppliers who provide care services to the council. This
would include suppliers who provide care under each of the categories
below -

a. Children's Residential/ Nursing Care Providers

b. Adult Residential/ Nursing Care Providers

c. Elderly Residential/ Nursing Care Providers

d. Domiciliary Care Home Providers

e. Supported Living Care Home Providers

f. Care at Home Providers

g. Providers who carry out Homeless Services

3. Payments to suppliers who provide Special Education Services

 

To narrow my scope -- We are looking for payments to suppliers who provide
a service in Health and Social Care ONLY.

 

Please find the attached excel spreadsheet containing the information you
have requested.

 

Information supplied in response to any Freedom of Information Act request
may be subject to copyright. A single copy of information supplied under
the Freedom of Information Act may only be used for personal,
non-commercial research or study, unless stated otherwise. It must not be
passed to others, copied or re-published in whole or in part without
permission from the copyright holder. Any copyright statement that forms
part of or in any way refers to the information provided must not be
altered or removed.

 

If you have any queries about this letter or are unhappy about the service
you have received in relation to your request and wish to make a complaint
or request a review, please do not hesitate to contact me in writing. A
request for an internal review should be made within 40 working days of
the date of the response.

 

If you are not content with the outcome of your complaint, you may apply
directly to the Information Commissioner for a decision. Generally, the
Information Commissioner’s Office (Wales) cannot make a decision unless
you have exhausted the complaints procedure provided by this Council. The
Information Commissioner can be contacted at: The Information
Commissioner’s Office (Wales), 2nd Floor, Churchill House, Churchill Way,
Cardiff, CF10 2HH. Telephone 0330 414 6421 or e-mail [email address].

 

Yours sincerely

 

Lisa Coles

Senior Business Support Officer (Complaints/FOI) / Uwch Swyddog Cymorth
Busnes (Cwynion/Rhyddid Gwybodaeth)

Chief Executive’s Service / Gwasanaeth Y Prif Weithredwr

Torfaen County Borough Council / Cyngor Bwrdeistref Sirol Torfaen

Phone/Ffôn: 01495 761615/ Fax/Ffacs: 01495 766331

Email/E-Bost: [email address]

www.torfaen.gov.uk / Follow us on Twitter / Find us on Facebook

 

show quoted sections

Dear TCBC - FOI,

Thank you so much for this Ms. Lisa Coles!

Yours sincerely,
nikhil prabhu