Cost to look at restructuring: £800,000?

Ian Belchamber made this Freedom of Information request to Dorset Police

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Dorset Police did not have the information requested.

Dear Dorset Police,

According to an article in the Dorset Echo today, "around £800,000, taken from reserves, was currently being used to look at restructuring the force and the way it works on a day to day basis, including another look at shift patterns."

Please could you detail a breakdown of how this £800,000 is being spent,

Yours faithfully,

Ian Belchamber

.Freedom of Information, Dorset Police

1 Attachment

Dear Mr Belchamber,

 

We acknowledge receipt of your Freedom of Information Request to Dorset
Police dated 16/11/18:

 

According to an article in the Dorset Echo today, "around £800,000, taken
from reserves, was currently being used to look at restructuring the force
and the way it works on a day to day basis, including another look at
shift patterns."

 

Please could you detail a breakdown of how this £800,000 is being spent, 

 

Your request will be considered in accordance with the Freedom of
Information Act 2000. You should expect to be sent a response within the
statutory limit of 20 working days, subject to the provisions of the Act. 

 

Should you have any further inquiries concerning this matter, please
contact me quoting my reference number as above.

 

Yours sincerely

 

Alliance Freedom of Information Team

Devon & Cornwall Police Headquarters, Middlemoor

Tel: 01392 226770 or 226220

Email :     [1][email address]

Or: [2][Dorset Police request email]

 

Alliance Information Management Department

Devon & Cornwall Police and Dorset Police

Working together to serve the public

[3]cid:image001.png@01D30AA6.E8A14B90

 

 

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Dear Dorset Police,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Dorset Police's handling of my FOI request 'Cost to look at restructuring: £800,000?'.

The deadline for a response has passed and I have had no reply.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/c...

Yours faithfully,

Ian Belchamber

.Freedom of Information, Dorset Police

1 Attachment

Dear Mr Belchamber

 

I write in connection with your request for an Internal Review which was
received today by this office, requesting a review of your Freedom of
Information request to Dorset Police (2018-1129).

 

It is the Police Service’s policy to deal with complaints and appeals in a
timely manner. Thus, the target time for responding to appeals and
complaints should be as soon as practicable, and in any case within 20
working days. This email is a confirmation that the response to your
request has been submitted for review and this will be conducted by an
Independent Reviewer, in accordance with the Force’s review procedure.
Every effort will be made to provide a prompt response but this should be
no later than 04/02/2019.

 

Should you have any further inquiries concerning this matter, please write
or contact me quoting the reference number above.

 

Yours sincerely

 

Hattie Ashford

Acting Alliance Freedom of Information Manager

Devon & Cornwall Police Headquarters, Middlemoor

Email :     [1][email address] or
[2][Dorset Police request email]

 

Alliance Information Management Department

Devon & Cornwall Police and Dorset Police

Working together to serve the public

 

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E-mail should not be regarded as a secure means of communication, we take
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but cannot accept liability for any loss or damage, howsoever arising, as
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For more information, or to contact us, please visit us at
[4]www.devon-cornwall.police.uk or [5]www.dorset.police.uk or e-mail
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Dear .Freedom of Information,

I am wondering what is the status of this request / review? With the regular news about lack of funding in the police, and increasing costs to local tax payers, it seems rather odd that there is not an enthusiatic response to this demonstrating that the police are taking good care of public money

Yours sincerely,

Ian Belchamber

.Freedom of Information, Dorset Police

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Thank you in advance for your patience whilst we work through this
challenging period.

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E-mail should not be regarded as a secure means of communication, we take
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but cannot accept liability for any loss or damage, howsoever arising, as
a result of their transmission to the recipients' computer or network.
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For more information, or to contact us, please visit us at
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Campbell, Keith (5108), Dorset Police

2 Attachments

Good afternoon Ian Belchamber,

 

This request was passed to me for review. The result of my review, and the
enquiries that I made as part of that, is that this request should have
been transferred to the Office of the Police and Crime Commissioner for
Dorset (OPCC), since they own and hold the relevant information. Apologies
for the delay and any confusion caused by this situation.

 

Due to the delay that has occurred, the OPCC have provided the information
below directly to me, which I am pleased to provide to you, though I would
suggest that if you have any further questions on the matter you address
them to them.

 

The Dorset Echo report of 16 November 2018, entitled “PCC says officers in
his cash-strapped force have no time to 'take a proper break or even eat
properly'” states that:

 

“… around £800,000, taken from reserves, was currently being used to look
at restructuring the force and the way it works on a day to day basis,
including another look at shift patterns.”

 

Unfortunately, this element of the report is not accurate.

 

The papers presented at the Police and Crime Panel on 13 November 2018,
show that the £800k sum might refer to the Major Operations Reserve
budget, or possibly the Workforce Change Reserve, which was also discussed
and was £880k in previous years. (See agenda item 6 – ‘funding and
resources’ slide; shown below for ease of reference).

 

 

Legislation and CIPFA (Chartered Institute of Public Finance and
Accountancy) guidance is that PCCs should ensure adequate reserves to
manage strategic, operational and financial risk; based on financial
advice received.

 

The Major Operations Reserve is an earmarked reserve to ensure that any
unforeseen major policing operations can be initiated and responded to
quickly. The Workforce Change Reserve is to fund one-off and transitional
costs of change programmes including the Strategic Alliance with Devon &
Cornwall. 

 

At the meeting, in discussion of the variances of some of these financial
reserves, and in answer to the questions of Panel members, a verbal
presentation was given by a Dorset Police Superintendent as to the work he
is undertaking to improve the Force’s response to increasing demand. Some
of these tactics include the factors reported; namely reviewing the Force
structure, and the roles within it, and reviewing the current shift
patterns in use.

 

Whilst we are not able to determine how the reporter drew the conclusions
he did from the meeting, it is our belief that these two separate issues
might have been conflated. The draft minutes from the Panel, published by
Dorset County Council, do not provide insight into this matter one way or
the other.

 

For the avoidance of doubt though, it can be confirmed that no funds have
been taken from reserves to look at restructuring the Force and the way it
works; shift patterns; or indeed seeking to improve the Force’s response
to increasing demand more broadly. This work is ongoing, but is part of
business as usual, and as such is fully costed within existing Force
budgets.

 

I hope that the above information helps and sorry again for the delay. As
this technically remains a Dorset Police review, I am obliged to draw our
attention to the notice below.

 

If you are not satisfied with our response in relation to your request for
information then you have the right to refer this to the Information
Commissioner who will consider your compliant. You can contact the
Commissioner at: -

Information Commissioner’s Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF.

E-mail [email address]

Yours sincerely

 

Keith Campbell

Alliance Freedom of Information Office

Tel: 01202 223701   internal. 700 3701

Email : [1][email address] or
[2][Dorset Police request email]

Or :      [3][email address]

 

Alliance Information Management Department

Devon & Cornwall Police and Dorset Police

Working together to serve the public

 

[4]cid:image001.png@01D30AA6.E8A14B90

 

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E-mail should not be regarded as a secure means of communication, we take
all reasonable steps to ensure that e-mails are protected from malware,
but cannot accept liability for any loss or damage, howsoever arising, as
a result of their transmission to the recipients' computer or network.
*************************************************************************
For more information, or to contact us, please visit us at
[5]www.devon-cornwall.police.uk or [6]www.dorset.police.uk or e-mail
[7][email address] or [8][email address]

References

Visible links
1. mailto:[email address]
2. mailto:[Dorset Police request email]
3. mailto:[email address]
5. http://www.devon-cornwall.police.uk/
6. http://www.dorset.police.uk/
7. mailto:[email address]
8. mailto:[email address]

Dear Campbell, Keith (5108),

Many thanks for your reply. It is reassuring to know that this amount has not been spent looking at normal structuring as suggested by the news item, but while a reserve of nearly a million seems fair for “Major Operations Reserve” it seems rather generous for a “Workforce Change Reserve”, which is also in general terms “restructuring”.

As presumably there have been costs looking at such things as “change programmes including the Strategic Alliance with Devon & Cornwall”, for completeness, are you able to detail what the costs have been against the “Workforce Change Reserve” budget?

Yours sincerely,

Ian Belchamber

Campbell, Keith (5108), Dorset Police

Dear Ian Belchamber,

I have made some enquiries and the short answer is that given the dynamism and constant changes to these budgets, it would be difficult to provide such a related breakdown. You might want to contact the PCC's office directly to ask them, since they did this initial work, or you could ask another related question of the force with a timescale and we could action that and see what we get. I would not be certain at this stage whether what we retrieved would be directly comparable to these figures.

Yours sincerely

Keith Campbell
Alliance Freedom of Information Office
Tel: 01202 223701   internal. 700 3701
Email : [email address] or [Dorset Police request email]
Or :     [email address]

Alliance Information Management Department
Devon & Cornwall Police and Dorset Police
Working together to serve the public

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