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Cost of Hertsmere Local Plan promotional materials

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Dear Hertsmere Borough Council,
Please could you tellme how much the promotional website and youtube video have each cost to promote the new Hertsmere Local Plan (launched on 7th Sept 2021). Please can you also advise which companies produced these materials?
Also are these paid for by Hertsmere Resident through our Council Tax, or if not how are they paid for please
If there are extra materials which have not been released yet can you please give me the cost of the total campaign budget and actual spend to promote the new local plan

Yours faithfully,

Julia Dunsford

foi, Hertsmere Borough Council

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foi, Hertsmere Borough Council

4 Attachments

Dear Julia Dunsford

 

I am writing in response to your Freedom of Information request received
on 7 September 2021.

 

Your request has now been considered under the terms of the Freedom of
Information Act and/or Environmental Information Regulations and we are
able to respond as follows:

 

 

Your Request:

Please could you tellme how much the promotional website and youtube video
have each cost to promote the new Hertsmere Local Plan (launched on 7th
Sept 2021). Please can you also advise which companies produced these
materials?

 

Also are these paid for by Hertsmere Resident through our Council Tax, or
if not how are they paid for please If there are extra materials which
have not been released yet can you please give me the cost of the total
campaign budget and actual spend to  promote the new local plan

 

 

Our Response:

This information request relates to planning and the environment and as
such must be processed under the Environmental Information Regulations
(EIR) 2004 (Reg. 2). I can confirm that we hold this information, and with
one exception, it is provided below.

 

By way of context the council has a statutory requirement to produce a
Local Plan. The Regulation 18 draft Local Plan is the culmination of five
years of technical work, evidence gathering and a series of engagement
events with residents and other stakeholders.  This is the first
opportunity for our residents to see the plan in full and we are committed
to ensuring that every resident has an opportunity to have their say.

 

We have taken on external consultation and planning experts who have been
working closely with our own planning and communications professionals. 
Our combined objective has been to ensure that we are using the full suite
of new tools at our disposal to provide the most inclusive consultation
and well-considered period of engagement possible. The website that
provides the summary of the Local Plan was produced by Atkins. The videos
were produced by Rob Finlay, a local producer/director.

 

While the engagement process remains ongoing the cost of these services
has been deemed exempt from disclosure under Regulation 12(5)(e) of the
EIR Regulations 2004. The contractor engaged by the council has a
reasonable expectation that its commercial information provided to the
council confidentially is protected by law from disclosure to the public
at large.  Publication of pricing could put it at a disadvantage when
negotiating potential contracts with other planning authorities.  Also,
the council is entitled to protect its own economic interests in
negotiating reasonable prices without disclosing their details to
potential competing contractors which could risk an inflated starting
offer sequence in future negotiations for this type of service. At this
time the public interest in disclosing the information is outweighed by
the strong public interest in ensuring that the council’s ability to
secure value for money is not undermined.

 

However, we can confirm that the budget for these materials is part of an
agreement Local Development Scheme budget for consultation, approved by
the Council’s Executive in July 2017 ([1]link) and is primarily funded
from Government grant and other income direct to the Planning Service.

 

 

If you have any queries about the processing of your request then please
do not hesitate to contact me.  Further information explaining the
Council's process for responding to information requests together with a
complaints/appeals procedure is available in our reception or via our
website at:

 

[2]https://www.hertsmere.gov.uk/Your-Counci...

 

The Information Commissioner oversees the application of the Freedom of
Information Act.  You may contact the Information Commissioner at:

 

Information Commissioners Office

Wycliffe House, Water Lane

Wilmslow

Cheshire    SK9 5AF

Telephone: 0303 123 1113

Website:  www.ico.org.uk

 

Please include the above reference number on all correspondence related to
this request.

 

Thank you for your request.

 

Kind regards

 

Information Services

 

 

Hertsmere Borough Council | Civic Offices | Elstree Way | Borehamwood |
Herts | WD6 1WA
t: 020 8207 2277

 

You can keep up to date with Hertsmere through our FREE e-alerts ‘News for
You’, Twitter, Facebook and Instagram. Sign up for e-alerts via our
website: [3]www.hertsmere.gov.uk

[4]Description: Description:
cid:image009.jpg@01D06714.428FEDC0[5]HertsmereBC [6]Description:
Description: cid:image010.jpg@01D06714.428FEDC0[7]Hertsmere
[8]cid:image002.jpg@01D1B060.623F7550[9]HertsmereBC

 

[10]cid:image004.jpg@01D782F6.A0B7BA40

 

References

Visible links
1. https://hertsmere.moderngov.co.uk/docume...
2. https://www.hertsmere.gov.uk/Your-Counci...
3. http://www.hertsmere.gov.uk/
5. http://twitter.com/#!/HertsmereBC
6. http://www.facebook.com/home.php#!/pages...
7. http://www.facebook.com/home.php#!/pages...
9. https://instagram.com/

We don't know whether the most recent response to this request contains information or not – if you are Julia Dunsford please sign in and let everyone know.