Cost and viability of the Student Lifecycle Project

The request was partially successful.

Dear Sir or Madam,

1. For Phase I of the Student Lifecycle Project you were allocated £650,000 but you spent £808,017.
With regard to this:

a. Could you please let me know when the Project Board was notified of the need for extra funds?

b. Could you please send me the case that was made for the additional funds and the minutes of the Project Board meeting where this was discussed.

c. Who approved the additional funds? Please provide me with the relevant case that was made and the minutes of the meeting where this case was discussed and approved.

2. In your proposal "Review of Student Administrative Processes" that was submitted to the University's Senior Management Group meeting of Tuesday 26 June 2007, you stated:
"The present development strategy of continued enhancement and technology refreshes of the in house system, with a relatively small development resource (annual cost of approximately £700K) and tackling high priority areas only, is not a viable option given the pace at which business change is required."

Could you please let me know what will be the annual running cost of the new system?

3. How do you measure the viability of this project? By this I mean under what circumstances the University will decide to terminate this Project?

4. Have you assessed the maximum amount of money that the University will be able to allocate to this project?

5. What are the fall back plans if the University is not able to continue with this project?

6. When was legal advice sought for the Student Lifecycle Project? What were the legal fees?

Yours faithfully,

Wolfram Bayer

FOI Office, University of Glasgow

1 Attachment

Dear Mr Bayer,

Further to your Freedom of Information request dated 3 December 2009
timed 12:31 hours. Please find letter of acknowledgement attached.

You will find that the University's acknowledgement of your information
request is in PDF (Portable Document Format) file(s) attached to this
email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ
G12 8QQ

The University of Glasgow, charity number SC004401

FOI Office, University of Glasgow

3 Attachments

Dear Mr Bayer,

Please find attached the University's response to your Freedom of
Information (Scotland) Act 2002 request dated 3 December 2009 timed
12:31 hours.

You will find that the University's response to your information request
is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

Dear University of Glasgow,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of University of Glasgow's handling of my FOI request 'Cost and viability of the Student Lifecycle Project'.

The information supplied with regard to my 1st question is incomplete.

The University's Senior Management Group approved the original budget based on the case that was submitted to them.
However, you overspent that budget by over £150,000. I simply asked who approved the extra funds and what case was made?

You have not answered this.

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/co...

Yours faithfully,

Wolfram Bayer

FOI Office, University of Glasgow

1 Attachment

Dear Mr Bayer,

Further to your Freedom of Information Request for a Review dated 21
January 2010 timed 09:49 hours. Please find letter of acknowledgement
attached.
You will find that the University's acknowledgement of your Request for
a Review is in PDF (Portable Document Format) file(s) attached to this
email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

FOI Reviews, University of Glasgow

1 Attachment

Please find attached the University's response to your request for a
review.
<<foi bayer 110210.pdf>>