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Correspondence between Council Officers and Councillors relating to the Bathurst Development Ltd planning application

Joe Harris made this Freedom of Information request to Cotswold District Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

We're waiting for Joe Harris to read recent responses and update the status.

Dear Cotswold District Council,

Please provide me with all communication (emails, written correspondence or phone-calls) between all Cotswold District Councillors and Council officers relating to the members register of interests process that was undertaken before and after the Chesterton outline planning application on September 26th 2017.

I'd particularly like to know about any correspondence between Councillors Tony Berry, Shaun Parsons and Nick Parsons pertaining to their declaration of their membership of the Cirencester Bull Club.

Yours faithfully,

Joe Harris

FOI, Cotswold District Council

Dear Mr Harris,

Thank you for your enquiry regarding Freedom of Information.  Your request has been logged using reference 18372 and passed to the relevant department for response by 21st June 2018.
 
Kind Regards
 
 
Sarah Clemo
Customer Services Support Officer
Cotswold District Council
High Street
Moreton in Marsh
Gloucestershire GL56 0AZ
Tel:  01608 650881 (Ext 7022)
Email:  [email address]
 
If you are unhappy with the service you have received in relation to your request and wish to make a complaint you should write to The Monitoring Officer, Cotswold District Council

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Dear Sarah Clemo,

FOI 18372 is now outstanding I and haven't had any update as to progress. Please can you update me as a matter of urgency.

Yours sincerely,

Joe Harris

FOI, Cotswold District Council

Dear Mr Harris,

Thank you for your email dated 20th June referring to FOI request 18372.

Please accept my apologies that this FOI which is due today - 21st June has not yet been responded too. The officer to which this request was sent, is on holiday until next week. I shall request that he responds to you as a matter of urgency on his return.

Kind regards,
Sarah Clemo

Customer Services Advisor
Cotswold District Council
Telephone: 01285 623000
Web www.cotswold.gov.uk

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Nigel Adams, Cotswold District Council

Dear Mr Harris

 

I refer to your FOI request; the holding response sent by Sarah Clemo this
morning; and to our recent telephone conversation.

 

As explained over the telephone, your request is being dealt
with/co-ordinated by myself, given that I was one of the key officers who
communicated with Members regarding interest declarations.  Unfortunately,
the deaths of two close family members in recent weeks has meant that I
have not been able to progress your request within the normal timeframe,
given that I have been out of the office for a number of days (including
at the time of your request submission, and the early part of this week). 
Sarah Clemo’s response to you earlier today was based on a belief that my
planned/potential absence was due to annual leave - she did not know that
it was in fact bereavement leave.

 

Insofar as progress is concerned, various officers were requested to
forward to me any correspondence relating to the subject matter of your
request, which they have done.  There are numerous documents, given the
time period involved; and there is duplication where officers have
received correspondence as copy recipients.  I am currently working my way
through the documents forwarded to me, and those that I ‘hold’, to ensure
that a complete set is produced to fulfil your request.

 

In the circumstances, and as discussed, I would request an extension of
time to provide a full response, until 29^th June.  However, I will ensure
that a response is sent earlier if at all possible.

 

Yours sincerely

 

Nigel Adams

 

 

Nigel Adams

Head of Democratic Services

Cotswold District Council 

 

Website: [1]www.cotswold.gov.uk

E-mail: [2][email address]

Tel: 01285 623202

 

Recipients should be aware that all e-mails and attachments sent and
received by West Oxfordshire, Cotswold and/or Forest of Dean District
Council may be accessible to others in the Council for business or
litigation purposes, and/or disclosed to a third party under the Freedom
of Information or Data Protection Legislation. If you have received this
e-mail in error please inform the sender and delete it.

References

Visible links
1. http://www.cotswold.gov.uk/
2. mailto:[email address]

Nigel Adams, Cotswold District Council

12 Attachments

Dear Mr Harris

 

I attach the first batch of documents in response to your FOI request. 
These documents were the first ‘group’ sent out to Members at the start of
the process.

 

As previously notified, as you have confirmed that you would wish to be
provided with every related document, we are scanning and will then be
sending through batches of documents, rather than e-mailing individual
e-mails and attachments.

 

Further documents will therefore follow shortly.

 

Yours sincerely

 

Nigel Adams

 

 

Nigel Adams

Head of Democratic Services

Cotswold District Council 

 

Website: [1]www.cotswold.gov.uk

E-mail: [2][email address]

Tel: 01285 623202

 

Recipients should be aware that all e-mails and attachments sent and
received by West Oxfordshire, Cotswold and/or Forest of Dean District
Council may be accessible to others in the Council for business or
litigation purposes, and/or disclosed to a third party under the Freedom
of Information or Data Protection Legislation. If you have received this
e-mail in error please inform the sender and delete it.

References

Visible links
1. http://www.cotswold.gov.uk/
2. mailto:[email address]

We don't know whether the most recent response to this request contains information or not – if you are Joe Harris please sign in and let everyone know.