Classification: NOT PROTECTIVELY MARKED

Dear Madam

Freedom of Information (Scotland) Act 2002 – Request for Information

Thank you for your information request dated 10 July 2023 and received on 10 July 2023. Our reference is FOI 2023-0746. This is being dealt with under the Freedom of Information (Scotland) Act 2002.

We are considering your request. We may be in touch soon to ask for further clarification or to offer advice and assistance if we are not able to fulfil your request in its present form.

The legislation allows us up to 20 working days from the date that we receive a valid request, including any clarification we need to make a final response. We will be in touch within 20 working days of receipt of your initial request to provide our response or to seek clarification where necessary. We hope to give you the information you are looking for at an earlier date if possible.

Regards

Sarah Ratter
Administrative Officer
Strategy, Performance & Business Solutions
Orkney Islands Council
Council Offices
School Place
Kirkwall
Orkney
KW15 1NY

Tel: (01856) 873535 Extn 2249

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Classification: NOT PROTECTIVELY MARKED

Dear Madam

Freedom of Information (Scotland) Act 2002 – Request for Information

I refer to your email dated 10 July 2023 and received on 10 July 2023; our
reference is FOI 2023-0746.

I am pleased to give the information you requested and hope that it meets
your requirements.

Q1. What type of maintenance management model does your organisation use?
E.g. Managed supply-chain, single hard-fm & soft-fm contractor, internal
workforce, principal contractor etc. Principal contractor

Q2. Can you provide a list of the approved contractors used? R Clouston
Ltd

Q3. What are the total values of contracts granted? £3.5m over 3 years

Q4. When do these contracts expire? April/May 2025

Q5. What services are provided in each contract? 24 hour 7 days a week
reactive repairs and maintenance

Q6. What procurement method was used? E.g. Open ITT, Framework if so,
which one? Open ITT

Under FOISA, if you are dissatisfied with our response, you may ask the
Council to review its handling of your request. If you wish to do this,
you should make your request for review within 40 working days of
receiving this email. Please make your request for review to Service
Manager (Governance), Council Offices, School Place, Kirkwall, Orkney,
KW15 1NY or email to [Orkney Islands Council request email]. Your request must be in permanent
form (letter, email, audio tape etc) and should state:

That you are asking for a review of this decision, and

Why you are unhappy with the response you have received.

We will issue a full response to your request for review within 20 working
days of our receiving it.

Where the outcome of the review fails to resolve the matter to your
complete satisfaction, you then have the right to apply to the Scottish
Information Commissioner for a decision. You have six months in which to
do so following receipt of our review outcome – see
www.itspublicknowledge.info/Appeal.

Regards

Paul Kesterton

Information Governance Officer

Strategy, Performance & Business Solutions

Orkney Islands Council, Council Offices, Kirkwall, Orkney, KW15 1NY

Telephone: 01856 873535 Extension: 2241

www.orkney.gov.uk

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