Dear Nicola Pomroy,

ENVIRONMENTAL INFORMATION (SCOTLAND) REGULATIONS 2004 – REQUEST FOR
INFORMATION

I refer to your information request received on 10/07/2023 our reference
FCIR: 46831 relating to Corporate Estate Managing Maintenance.

The information you have requested is subject to the Environmental
Information (Scotland) Regulations 2004. This requires us under Freedom of
Information (Scotland) Act 2002 to apply exemption S39(2) The Environment,
as the information is obliged by regulations under S62 to make available
to the public in accordance with the Regulations.

We will continue to proceed with your request under the Environmental
Information (Scotland) Regulations 2004, which allows us 20 working days
from the date after receipt of your original request.

If you are not satisfied with the way we have handled your request, you
have the right to request a review of the decision.  Please write to: Head
of Legal & Democratic Services, Finance & Corporate Services, Fife House,
North Street, Glenrothes, KY7 5LT or e-mail to [email address]. 
The law provides for you to make this request up to 40 workings days from
when you receive this correspondence.  We add a further three working days
to allow time for delivery of our response giving you up to 43 working
days from the date of this correspondence to ask for a review.  Where the
outcome of the review fails to resolve the matter to your complete
satisfaction you have the right to apply to the Scottish Information
Commissioner for a decision.

Fife Council will consider and seek to resolve any request to the Head of
Legal & Democratic Services that falls outside this timescale.

Yours sincerely

Ross

Ross Wiggin

Information Assistant

Information Management & Requests Team (IMRT)

Fife Council

Fife House

Glenrothes

KY7 5LT

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References

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1. http://www.fife.gov.uk/privacy

Dear Nicola Pomroy,

ENVIRONMENTAL INFORMATION (SCOTLAND) REGULATIONS 2004 – REQUEST FOR CLARIFICATION

I refer to your information request received on 10/07/2023 14:53, our ref FCIR: 46831 relating to Maintenance of corporate buildings.

REQUEST

Please can you provide me with information concerning the maintenance of your corporate estate i.e. operational buildings, land and any other property (e.g. investment) and schools, if they are within your jurisdiction. Not any social housing/dwellings.

Q1. What type of maintenance management model does your organisation use? E.g. Managed supply-chain, single hard-fm & soft-fm contractor, internal workforce, principal contractor etc.

Q2. Can you provide a list of the approved contractors used?

Q3. What are the total values of contracts granted?

Q4. When do these contracts expire?

Q5. What services are provided in each contract?

Q6. What procurement method was used? E.g. Open ITT, Framework if so, which one?

CLARIFICATION REQUIRED

I have been in touch with the relevant service(s) who have asked me to seek clarification to allow them to provide the most accurate response to the information that you require.

Can you please confirm any specific information you are looking for with regards to Council maintenance arrangements? This would help the service(s) coordinate and target their resources to collate this information as it may be held across multiple services.

If you are not satisfied with the way we have handled your request, you have the right to request a review of the decision. Please write to: Head of Legal & Democratic Services, Finance & Corporate Services, Fife House, North Street, Glenrothes, KY7 5LT or e-mail to [email address]. The law provides for you to make this request up to 60 workings days from when we received your enquiry or 40 working days from when you receive this correspondence whichever is the later date. Where the outcome of the review fails to resolve the matter to your complete satisfaction you have the right to apply to the Scottish Information Commissioner for a decision. www.itspublicknowledge.info/Appeal

Yours sincerely
Ewan Robertson

Ewan Robertson | Information Specialist
Information Management & Requests Team | Customer & Online Services | Fife Council | Fife House, North Street, Glenrothes, Fife KY7 5LT
Email: [email address]