Thank you for your request.

This has been passed onto the appropriate FOI officer and your request
will be dealt with as soon as possible.

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Reference: FOI-530764818
Date of request: 11/07/2023
Title of request: Corporate Estate Managing Maintenance

Dear Nicola Pomroy,

Thank you for completing the Freedom of Information Request form. Your
request is being dealt with under the terms of the Freedom of Information
Act 2000 and will be answered within 20 working days.

If you have any queries about this request do not hesitate to contact
us. Please remember to quote the reference number in any future
communications.

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Brentwood Borough Council and Rochford District Council. This email
(including any attachments) is intended only for the recipient(s) named
above. It may contain restricted or privileged information and should not
be read, copied or otherwise used by any other person unless express
permission is given. If you are not a named recipient, please contact the
sender and delete the email from the system. It is the recipient's
responsibility to ensure that appropriate measures are in place to check
for software viruses.

We will use your information to provide the service requested. We may
share your personal data between our services and with partner
organisations, such as other local authorities, strategic partnerships,
government bodies and the police. We will do so when it is of benefit to
you, is required by law, or to prevent or detect fraud. To find out more,
go to [4]www.brentwood.gov.uk/privacy -
[5]new.rochford.gov.uk/data-protection.

References

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Reference: FOI-530764818
Date of request: 11/07/2023
Title of request: Corporate Estate Managing Maintenance
Information request:

Dear Brentwood Borough Council,

Please can you provide me with information concerning the maintenance of
your corporate estate i.e. operational buildings, land and any other
property (e.g. investment) and schools, if they are within your
jurisdiction. Not any social housing/dwellings.

Q1. What type of maintenance management model does your organisation use?
E.g. Managed supply-chain, single hard-fm & soft-fm contractor, internal
workforce, principal contractor etc.

Q2. Can you provide a list of the approved contractors used?

Q3. What are the total values of contracts granted?

Q4. When do these contracts expire?

Q5. What services are provided in each contract?

Q6. What procurement method was used? E.g. Open ITT, Framework if so,
which one?

Thank you for your help.

Dear Nicola Pomroy,

Thank you for your submitted request of 11th July 2023 where you requested
information about procurement and contract types. 

The information you requested is enclosed below.

Q1. What type of maintenance management model does your organisation use?
E.g. Managed supply-chain, single hard-fm, single soft-fm, internal
workforce, principle contractor etc.

A1. The Council utilises a service solution that is made up of all of the
above dependant on which property it relates to.

Q2. Can you provide a list of approved contractors used?

Q2. The Council utilise numerous local and national contractors dependant
on the nature of the work being undertaken and does not work to an
'approved list' as such. Often the nature of the work, its scale and
likely cost will determine the contractor used as oppose to a pre-defined
list of suppliers.

Q3. What are the total values of contracts granted?

A3. The Council issues numerous contracts and these details can be viewed
on the Council's website under is obligations around transparency in the
manner in which it undertakes and awards works. Small works will not be
issued under a formal contract but will be required to adhere to the
Council's standard terms and conditions.

Q4. When do these contracts expire?

A4. Again, the council issues numerous contracts, is there a specific
contract you are referring to? All contract details are available on the
Council's website.

Q5. What services are provided in each contract?

A5. Again this detail is available on the Councils website to be reviewed.

Q6. What procurement method was used?

A6. The Council utilises a variety of procurement methods dependant on the
specifics of the work or services being obtained. Written quotations, full
tender exercises and the use of existing frameworks have and continue to
be utilised. Again if there is a specific contract you have in mind then I
can answer this question more fully.

The information supplied to you continues to be protected by copyright.
You are free to use it for your own purposes, including for private study
and non-commercial research, and for any other purpose authorised by an
exception in current copyright law. Documents (except photographs) can be
also used in the UK without requiring permission for the purposes of news
reporting. Any other reuse, for example commercial publication, would
require the permission of the copyright holder.

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to: 

Complaints Coordinator, Brentwood Borough Council, Town Hall, Ingrave
Road, Brentwood, Essex CM15 8AY

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF. [1]www.ico.org.uk.

Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate).

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Brentwood Borough Council and Rochford District Council. This email
(including any attachments) is intended only for the recipient(s) named
above. It may contain restricted or privileged information and should not
be read, copied or otherwise used by any other person unless express
permission is given. If you are not a named recipient, please contact the
sender and delete the email from the system. It is the recipient's
responsibility to ensure that appropriate measures are in place to check
for software viruses.

We will use your information to provide the service requested. We may
share your personal data between our services and with partner
organisations, such as other local authorities, strategic partnerships,
government bodies and the police. We will do so when it is of benefit to
you, is required by law, or to prevent or detect fraud. To find out more,
go to [5]www.brentwood.gov.uk/privacy -
[6]new.rochford.gov.uk/data-protection.

References

Visible links
1. Information Commissioner's Office
https://ico.org.uk/
2. https://www.brentwood.gov.uk/cost-of-liv...
3. https://www.rochford.gov.uk/community-an...
5. https://www.brentwood.gov.uk/privacy
6. https://new.rochford.gov.uk/data-protect...