Copies of periodic communications between the Vice-Chancellor and staff

James Murphy made this Freedom of Information request to University of Bristol

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear University of Bristol,

I am writing to request copies of periodic communications between the Vice-Chancellor of your institution and all staff working at the University. These circulars might be sent by email and/or placed on the university intranet and may be described as Vice Chancellor’s Updates or something similar. Could you please provide all such communications for the last 5 years or as long as you have recorded if this is shorter?

Best wishes,
James Murphy

University of Bristol FOI mailbox, University of Bristol

Thank you for your e-mail.  The University will endeavour to respond to
your request under the Freedom of Information Act within 20 working days.

However, we are currently receiving a high volume of requests, and we
would be grateful if you could bear with us if, on occasion, we are unable
to respond within the statutory time-frame. We apologise for any
inconvenience that this may cause.

We may need to ask you certain questions to clarify your request to ensure
we fully understand what information is being requested. If so, the 20
working day deadline will be calculated once we have received such
clarification. 

 

The University's A-Z index can help in locating information that is
publicly available on the University's
website: [1]http://www.bristol.ac.uk/index/

 

Our Publication Scheme is available
at: [2]http://www.bristol.ac.uk/media-library/s...

 

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For further information about the University's FOI procedure, please
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References

Visible links
1. http://www.bristol.ac.uk/index/
2. http://www.bristol.ac.uk/media-library/s...
3. https://www.hesa.ac.uk/
4. http://www.bristol.ac.uk/secretary/foi/

University of Bristol FOI mailbox, University of Bristol

Dear Mr Murphy,

 

Freedom of Information Request (our reference FOI19-407)

 

We refer to your Freedom of Information request dated 10^th September. We
apologise for the delay in responding to your request. You requested the
following information:

 

“I am writing to request copies of periodic communications between the
Vice-Chancellor of your institution and all staff working at the
University. These circulars might be sent by email and/or placed on the
university intranet and may be described as Vice Chancellor’s Updates or
something similar. Could you please provide all such communications for
the last 5 years or as long as you have recorded if this is shorter?”

 

University’s Response

 

Further to Section 1 of the Freedom of Information Act 2000 (the “Act”) we
confirm that the information requested is held by the University of
Bristol (the “University”), however the information is exempt from
disclosure.

 

The information requested is not held in an easily retrievable format.
The communications are not held in one place in a single file and in order
to provide a response to the request we would need to check through each
file to determine which communications went out to all staff. Each piece
of correspondence would then need to be assessed to determine whether it
contains commercially sensitive or personal information. It is estimated
that this task will exceed the 18 hour ‘Appropriate Limit’ (as defined in
the Freedom of Information and Data Protection (Appropriate Limit and
Fees) Regulations 2004). 

 

Some information relevant to this request can be found on the University
website. I have provided links for ease of reference:

 

The Vice-Chancellor writes periodic communications in the form of blogs
which are published on the University's website
at [1]https://vice-chancellor.blogs.bristol.ac... platform commenced
in 2018.

 

The Vice-Chancellor's statement in the Annual Financial Statements
[2]http://www.bristol.ac.uk/directory/finan...

 

Benefactor's Report [3]http://www.bris.ac.uk/alumni/give-back/t...

 

Internal Review Procedure

 

If you are dissatisfied with the handling of your request, then you have a
right under Section 50 of the Act to request an internal review.  All such
requests must be sent to us within 40 days, and must clearly state our
reference number (at the top of this email) and your reason for requesting
an internal review.  We will respond to your request for an internal
review within 20 working days of receipt.

 

Your request for an internal review should be sent to:

 

Director of Legal Services

Secretary’s Office

University of Bristol

Senate House

Tyndall Avenue

Bristol

BS8 1TH

 

Or you can email your request to [University of Bristol request email],
quoting your FOI reference number at the head of this letter.

 

Information Commissioners Office

 

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2004.

 

Please note the ICO will only review cases that have exhausted the
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The ICO’s contact details are as follows:

 

The Information Commissioners Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

More information can be found at the ICO’s website
at [4]http://www.ico.org.uk

 

Kind Regards

 

Freedom of Information Team

University of Bristol

 

References

Visible links
1. https://vice-chancellor.blogs.bristol.ac...
2. http://www.bristol.ac.uk/directory/finan...
3. http://www.bris.ac.uk/alumni/give-back/t...
4. http://www.ico.org.uk/