Contracting for Goods and Services

The request was successful.

Dear Merton Borough Council,
Please supply me with the following statistics for your Council for Goods and Services procurement where 'goods' are tangible products such as pens or computers, generally known as supplies; 'works' are "the construction or demolition of buildings, both residential and non-residential, repair to the fabric of these buildings, construction of roads, bridges, tunnels, and the installation of gas, electric, and plumbing services" and 'services' are the provision of an intangible product such as care or refuse collection, whether it is carried out internally or externally. The following payments should be INCLUDED: Goods, Services, Works, Care, other non-Local Authority public bodies (e.g. NHS, HM Courts), outside Borough schools, colleges, universities. The following payments should be EXCLUDED: foster carer payments; payments to pension funds; payments to other local authorities for placement of clients or other non-commercial activities; payments to individuals for expenses, insurance settlements, council tax refunds, NNDR refunds; Benefits payments personal budgets, transfer payments and investments.

The figures should cover (unless stated) the period 1st April 2016 to the 31st March 2017.
1. Council’s net revenue budget.
2. Total value of Goods and Services acquired by the council from third party suppliers.
3. The total number of invoices for goods and services paid by the council during the period 1st April 2016 to the 31st March 2017 whether or not the supplier was contracted to the council or the holder of a framework contract.
4. Cost of procurement management (Total cost of procurement function (staff salaries, on-costs, share of central recharges, dedicated system costs, contracted third party support costs) for a given period).
5. The total number of suppliers (contracted or not) that received a payment for Goods or services.
6. The total number of contracts held by the council as at the 31st March 2017.
7. The total number of contract managers named on the council contract register as at 31 March 2017.
8. Total Number of Contracts awarded by the Council.
9. The total number of contracts that reached their termination date and were renewed by extension without retendering.
10. The % saving (comparing the new contracted price to the old contracted price) in the top 5 valued (Total anticipated spend over the life of the contract) contracted procurements undertaken by the council awarded during the period 1st April 2016 to the 31st March 2017.
11. The total value of Goods and Services spent with suppliers who are defined as a Small and Medium Enterprise according to the DfTI definition.
12. The number of suppliers the spend with which adds up to 80% of the total spend with Third Parties.
13. The total number of contracts held by the council as at the 31st March 2017 with formalised and active contract management (Formalised contract management is viewed as regular, recorded and communicated processes for reviewing progress, issues, performance, outputs and outcomes including remedial action linked to contract terms by a responsible individual or individuals or teams that is active).
14. Total number of contract awards by the council that have been challenged by an unsuccessful tenderer.
15. The total number of suppliers (contracted or not) that received a payment for Goods or services.
16. The total value of third party spend acquired from contracts that were not exclusive to the council arranged with another council or through participation in a contract provided through a Framework.
17. The total value of contracts held by the council as at the 31st March 2017.

Yours faithfully,

phil spring

foi, Merton Borough Council

Thank you for your email message. We aim to respond to all requests under
the Freedom of Information Act 2000 and Environmental Information
Regulations 2004 within 20 working days.
More information about the way we deal with information requests is on our
web site at [1]www.merton.gov.uk/foi.
 
Information Governance Team
London Borough of Merton.
020 8545 4634
 
 
 

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Merton Council, Merton Borough Council

 

Dear Mr Spring,

 

Re: Freedom of Information Act 2000 / Environmental Information
Regulations 2004 Information request SRQ-78678-J8B3G2

 

Thank you for your request for information received by us on 13/06/2017. 
 

Your request is being considered and the council aims to provide the
information requested within 20 working days, providing that the
information is not exempt. 

 

More information about the way we deal with information requests is on our
web site at [1]www.merton.gov.uk/foi.

If you have any future information requests, they can be emailed to
[2][Merton Borough Council request email].

 

Further information is also available from the Information Commissioner
at:

 

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

 

Telephone:0303 123 1113

 

Website: [3]www.ico.org.uk

 

Yours sincerely

Information Governance Team
Direct Line: 020 8545 4634
Email: [4][Merton Borough Council request email]
 

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2. mailto:[Merton Borough Council request email]
3. http://www.ico.org.uk/
4. mailto:[Merton Borough Council request email]

Merton Council, Merton Borough Council

 

Dear Mr P Spring,

 

Re: Freedom of Information Act 2000 / Environmental Information
Regulations 2004 Information request SRQ-78809-Z3M8W9

 

Thank you for your request for information received by us on 13/06/2017. 
 

Your request is being considered and the council aims to provide the
information requested within 20 working days, providing that the
information is not exempt. 

 

More information about the way we deal with information requests is on our
web site at [1]www.merton.gov.uk/foi.

If you have any future information requests, they can be emailed to
[2][Merton Borough Council request email].

 

Further information is also available from the Information Commissioner
at:

 

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

 

Telephone:0303 123 1113

 

Website: [3]www.ico.org.uk

 

Yours sincerely

Information Governance Team
Direct Line: 020 8545 4634
Email: [4][Merton Borough Council request email]
 

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1. http://www.merton.gov.uk/foi
2. mailto:[Merton Borough Council request email]
3. http://www.ico.org.uk/
4. mailto:[Merton Borough Council request email]

Foi Responses, Merton Borough Council

Dear Mr Spring

 

The officer dealing with your FOI request has asked me to seek
clarification on Q14 – please see the part highlighted in yellow below.

 

Also Q15 – is this a duplicate question?

 

As soon as I hear back from you we can continue processing your request.

 

Many thanks

 

 

 

 

INCLUDED: Goods, Services, Works, Care, other non-Local Authority public
bodies (e.g. NHS, HM Courts), outside Borough schools, colleges,
universities.

The following payments are EXCLUDED: foster carer payments; payments to
pension funds; payments to other local authorities for placement of
clients or other non-commercial activities; payments to individuals for
expenses, insurance settlements, council tax refunds, NNDR refunds;
Benefits payments personal budgets, transfer payments and investments.

 

The figures should cover (unless stated) the period 1st April 2016 to the
31st March 2017.

1.               Council’s net revenue budget.

2.               Total value of Goods and Services acquired by the council
from third party suppliers.

3.               The total number of invoices for goods and services paid
by the council during the period 1st April 2016 to the 31st March 2017
whether or not the supplier was contracted to the council or the holder of
a framework contract.

4.               Cost of procurement management (Total cost of procurement
function (staff salaries, on-costs, share of central recharges, dedicated
system costs, contracted third party support costs) for a given period).

5.               The total number of suppliers (contracted or not) that
received a payment for Goods or services.

6.               The total number of contracts held by the council as at
the 31st March 2017.

7.               The total number of contract managers named on the
council contract register as at 31 March 2017.

8.               Total Number of Contracts awarded by the Council.

9.               The total number of contracts that reached their
termination date and were renewed by extension without retendering.

10.            The % saving (comparing the new contracted price to the old
contracted price) in the top 5 valued (Total anticipated spend over the
life of the contract) contracted procurements undertaken by the council
awarded during the period 1st April 2016 to the 31st March 2017.

 

+------------------------------------------------------------------------+
|Top 5 Contracts awarded |Contract|Previous|Savings|Saving %|Primary|
| |Value |Value | | |contact|
|-----------------------------+--------+--------+-------+--------+-------|
|Passenger Transport Services|  |  |  |  |  |
|- DPS Approved List | | | | | |
|-----------------------------+--------+--------+-------+--------+-------|
|Street Lighting - Maintenance|  |  |  |  |  |
|& Improvement | | | | | |
|-----------------------------+--------+--------+-------+--------+-------|
|Construction works for the|  |  |  |  |  |
|Harris Academy Merton| | | | | |
|expansion project – one off| | | | | |
|expenditure | | | | | |
|-----------------------------+--------+--------+-------+--------+-------|
|Fostering Placements for|  |  |  |  |  |
|looked after children and| | | | | |
|young people | | | | | |
|-----------------------------+--------+--------+-------+--------+-------|
|Residential Placements|  |  |  |  |  |
|(include Parenting Assessment| | | | | |
|and Secure accommodation) for| | | | | |
|looked after children and| | | | | |
|young people | | | | | |
+------------------------------------------------------------------------+

 

11.            The total value of Goods and Services spent with suppliers
who are defined as a Small and Medium Enterprise according to the DfTI
definition.

12.            The number of suppliers the spend with which adds up to 80%
of the total spend with Third Parties.

13.            The total number of contracts held by the council as at the
31st March 2017 with formalised and active contract management (Formalised
contract management is viewed as regular, recorded and communicated
processes for reviewing progress, issues, performance, outputs and
outcomes including remedial action linked to contract terms by a
responsible individual or individuals or teams that is active).

 

14.            Total number of contract awards by the council that have
been challenged by an unsuccessful tenderer.

Please go back to the requestor to seek clarification as to whether or not
this relates to formal legal challenge or not.

 

15.            The total number of suppliers (contracted or not) that
received a payment for Goods or services.

Duplicate Question?

 

16.            The total value of third party spend acquired from
contracts that were not exclusive to the council, arranged with another
council or through participation in a contract provided through a
Framework.

.

 

17.     The total value of contracts held by the council as at the 31st
March 2017.

 

 

 

Samantha Godfrey

Information Governance

Information Team – Merton Council

 

 

 

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Dear Foi Responses,

In answer to your query;

Question 14 relates to a formal challenge under procurement rules.
Question is a duplicate and can be ignored.

Yours sincerely,

phil spring

Foi Responses, Merton Borough Council

Thank you for your message.

 

If you have copied us in on your response to an FOI request, we will store
a copy and close the entry in the FOI log.

To try and reduce the number of further FOI requests received, the council
is looking to increase the amount of information that it publishes
regularly, and which is signposted from the Open Data pages of our web
site.

 

If you think it would help to publish regularly the information you have
provided, please forward this message to [email address]
quoting the FOI request number and we will get in touch with you.

 

Thanks.

 

Information Governance Team.

 

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Foi Responses, Merton Borough Council

Dear Mr Spring

Many thanks for your email below, I will forward this onto the answering officer.

Yours sincerely

Information Governance
Information Team
Merton Council

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Foi Responses, Merton Borough Council

 

 

Dear Mr Spring

Freedom of Information Act 2000 / Environmental Information Regulations
2004 Information request

 

We have now considered your information request as set out below.  Please
accept our apologies for the delay in responding.

 

You asked:

 

Please supply me with the following statistics for your Council for Goods
and Services procurement where 'goods' are tangible products such as pens
or computers, generally known as supplies; 'works' are "the construction
or demolition of buildings, both residential and non-residential, repair
to the fabric of these buildings, construction of roads, bridges, tunnels,
and the installation of gas, electric, and plumbing services" and
'services' are the provision of an intangible product such as care or
refuse collection, whether it is carried out internally or externally. The
following payments should be INCLUDED: Goods, Services, Works, Care, other
non-Local Authority public bodies (e.g. NHS, HM Courts), outside Borough
schools, colleges, universities. The following payments should be
EXCLUDED: foster carer payments; payments to pension funds; payments to
other local authorities for placement of clients or other non-commercial
activities; payments to individuals for expenses, insurance settlements,
council tax refunds, NNDR refunds; Benefits payments personal budgets,
transfer payments and investments.

 

The figures should cover (unless stated) the period 1st April 2016 to the
31st March 2017.

 

1.         Council’s net revenue budget.

 

The Council's net revenue expenditure budget for 2016/17 = £138.512m

Source: Cipfa Finance & General Statistics 2016/17 (RA Form 2016/17 Line
905)

 

2.         Total value of Goods and Services acquired by the council from
third party suppliers.

cica £139m

3.         The total number of invoices for goods and services paid by the
council during the period 1st April 2016 to the 31st March 2017 whether or
not the supplier was contracted to the council or the holder of a
framework contract.

It is not possible to separate the value or quantity of invoices for goods
and services or by those that have a contract

 

4.         Cost of procurement management (Total cost of procurement
function (staff salaries, on-costs, share of central recharges, dedicated
system costs, contracted third party support costs) for a given period).

£582k

 

5.         The total number of suppliers (contracted or not) that received
a payment for Goods or services.

3600

 

6.         The total number of contracts held by the council as at the
31st March 2017.

341 contracts registered on the Council’s Contract Register.

7.         The total number of contract managers named on the council
contract register as at 31 March 2017.

77

 

8.         Total Number of Contracts awarded by the Council.

Awarded between 1^st of April 2016 and 31^st of March 2017: 87

9.         The total number of contracts that reached their termination
date and were renewed by extension without retendering.

Contracts recorded on the Council’s Contracts Register with used extension
option(s): 38

 

10.      The % saving (comparing the new contracted price to the old
contracted price) in the top 5 valued (Total anticipated spend over the
life of the contract) contracted procurements undertaken by the council
awarded during the period 1st April 2016 to the 31st March 2017.

 

 

Top 5 Contracts Contract Value Previous Value Savings Saving %
awarded
Passenger Transport £12,000,000     Circa 20%
Services - DPS targetted but
Approved List savings
dependent on
multiple DPS
tenders over
time
Street Lighting - £4,240,000     It is
Maintenance & estimated
Improvement that the new
street
lighting
contract
would result
in an average
cost
reduction of
16%

 
Construction works £3,600,000 N/A – ‘one off’ N/A N/A
for the Harris construction
Academy Merton contract
expansion project –
one off expenditure
Fostering Placements £3,034,080 N/A N/A N/A
for looked after
children and young
people
Residential £2,325,230 N/A N/a N/A
Placements (include
Parenting Assessment
and Secure
accommodation) for
looked after children
and young people

 

11.      The total value of Goods and Services spent with suppliers who
are defined as a Small and Medium Enterprise according to the DfTI
definition.

This information not available from the general ledger

 

12.      The number of suppliers the spend with which adds up to 80% of
the total spend with Third Parties.

206

13.      The total number of contracts held by the council as at the 31st
March 2017 with formalised and active contract management (Formalised
contract management is viewed as regular, recorded and communicated
processes for reviewing progress, issues, performance, outputs and
outcomes including remedial action linked to contract terms by a
responsible individual or individuals or teams that is active).

All Merton Contracts are actively managed

 

14.      Total number of contract awards by the council that have been
challenged by an unsuccessful tenderer.

Merton has not had any formal legal challenges (as defined under the
PCR2015) for 2016/17 Financial Year. 

 

The total number of suppliers (contracted or not) that received a payment
for Goods or services - Requestor confirmed this is a duplicate question.

 

15.      The total value of third party spend acquired from contracts that
were not exclusive to the council, arranged with another council or
through participation in a contract provided through a Framework.

Approximately 70 contracts; Total value not captured.

 

16.     The total value of contracts held by the council as at the 31st
March 2017.

         £695m (see exclusions above)

 

If you have any queries or concerns about this please contact me.

 

If you are dissatisfied with the handling of your request please contact
Graham Owen, the Head of Information Governance at Merton Council, Civic
Centre, Morden, SM4 5DX or e-mail [Merton Borough Council request email]

 

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:

 

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

 

Telephone:0303 123 1113

 

Website: [1]www.ico.org.uk

 

There is no charge for making an appeal.

 

Yours sincerely

 

 

Information Governance

Information Team

Merton Council

 

 

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