Contract with Cambridgeshire Police and Crime Commissioner for Office Space

The request was successful.

Dear South Cambridgeshire District Council,

In relation to Cambridgeshire Police and Crime Commissioner's use of facilities, including office space, at South Cambridgeshire Hall, Cambourne could you please release:

1. The contract(s). I suspect there may be a lease, licence agreement or similar covering the office rental and perhaps arrangements for rental of further rooms for meetings and events. There may be additional contracts for ancillary services such as IT services, physical mail handling, furniture etc.

2. A list of payments (amounts and descriptions) received by the council in relation to the rental of office / meeting space and the provision of associated services to the Police and Crime Commissioner as well as details (amount and description) of any unpaid invoices the council has sent the commissioner.

3. If not included in (1) the date on which the Office of the Police and Crime Commissioner moved, or is planned to move, to South Cambridgeshire Hall, Cambourne. If the process of moving is/was phased could you please release any information held on the timetable for the phased move.

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Hudson Matt, South Cambridgeshire District Council

13 March 2013

Dear Richard,

RE: Request for Information under the Freedom of Information Act

Thank you for your request for information, which we received on 13/03/2013. We have logged your request and your reference is FOI02135.

We will respond as quickly as possible, but if you would like to be updated as to the progress of your request please feel free to contact me.

Yours sincerely,

Matt Hudson
Senior Information Management Officer
 
01954 713372
www.scambs.gov.uk
South Cambridgeshire District Council
Cambourne Business Park
Cambourne, Cambridgeshire
CB23 6EA

show quoted sections

Hudson Matt, South Cambridgeshire District Council

2 Attachments

[1]SCDC web Logo 2965

 

26 March 2013

 

 

Dear Richard,

 

RE: Completion of Request (FOI Request No: FOI02135)

 

Thank you for your request for information. I hope the following will
answer your query:

 

1) A contract is being finalised but once it is in place we will send you
a complete copy. The heads of terms were discussed at a recent
Cambridgeshire Police and Crime Commissioner meeting. Further can
information can be found using the link supplied.

[2]http://www.cambridgeshire-pcc.gov.uk/wp-...

 

2) Not applicable at this stage.

 

3) Office space was made available for the Office of the Police and Crime
Commissioner immediately following the election results. We do not hold
information on the Office of the Police and Crime Commissioner's
timetabled move.

 

We aim to provide a high quality service to you and hope that you are
satisfied with this response. If you have any further questions please do
not hesitate to contact me.

 

Yours sincerely,

 

 

 

Matt Hudson

Senior Information Management Officer

 

01954 713372

[3]www.scambs.gov.uk

South Cambridgeshire District Council

Cambourne Business Park

Cambourne, Cambridgeshire

CB23 6EA

 

 

 

 

 

Information for recipients of information:

Copyright

Provision of this information does not automatically infer the right to
copy, publish or alter the information. In most cases South Cambridgeshire
District Council (SCDC) will own the copyright of the information provided
here, but the rights to some information may belong to a third party. Some
limited re-use of this information is permitted, but in most cases a
re-use licence will be required. Please contact [4][email address] for
advice if necessary.

Appeals Process

It is our intention to answer your requests fully wherever possible. We
are also committed to answering your request as soon as possible, within
the 20-working-day limit.

If you have any cause to believe that the terms of the Freedom of
Information Act 2000 are not being met by us, please let us know in the
first instance. If you are still dissatisfied you can address your
complaint to the [5]FOI Compliance Officer at SCDC, who will undertake an
Internal Review of your case. Further to this you should contact the
[6]Information Commissioner’s Office.

 

 

 

show quoted sections

Richard Taylor left an annotation ()

The Police and Crime Commissioner's latest budget; at Appendix C includes £36,000 for a year's rent and leases.

Presumably this relates to his office at South Cambridgeshire District Council HQ

http://democracy.peterborough.gov.uk/doc...

Dear South Cambridgeshire District Council,

I note in response to my FOI request (your Ref FOI02135) South Cambridgeshire District Council promised to send me a copy of the contract(s) between the council and Cambridgeshire's Police and Crime Commissioner in relation to the provision of office space and ancillary services when that contract was available.

I have not received the document so would like to again request, in relation to Cambridgeshire Police and Crime Commissioner's use of facilities, including office space, at South Cambridgeshire Hall, Cambourne:

1. The contract(s). I suspect there may be a lease, licence agreement or similar covering the office rental and perhaps arrangements for rental of further rooms for meetings and events. There may be additional contracts for ancillary services such as IT services, physical mail handling, furniture etc.

2. A list of payments (amounts and descriptions) received by the council in relation to the rental of office / meeting space and the provision of associated services to the Police and Crime Commissioner as well as details (amount and description) of any unpaid invoices the council has sent the commissioner.

My request is for all the payments to-date and includes any agreements on the future level of rents / charges under the contract(s).

Given the passage of time and the fact I am seeking information to-date (May 2015) I expect you will treat this as a new FOI request.

I appreciate your original response was helpful and at the time the council did not hold the information requested.

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

foi@scambs.gov.uk, South Cambridgeshire District Council

Reference: RFI40013

Dear Richard Taylor,

Thank you for your request for information about Cambs Police & Crime
Commisioner and SCDC Office Space Contract . Your request was received on
21 May 2015 and we are dealing with it under the terms of the Freedom of
Information Act 2000.

We will respond as quickly as possible, but if you would like to be
updated as to the progress of your request please feel free to contact us.

Kind regards,

Information Management Team

Your request:

In relation to Cambridgeshire Police and Crime Commissioner's use of
facilities, including office space, at South Cambridgeshire Hall,
Cambourne:

 

1. The contract(s). I suspect there may be a lease, licence agreement or
similar covering the office rental and perhaps arrangements for rental of
further rooms for meetings and events. There may be additional contracts
for ancillary services such as IT services, physical mail handling,
furniture etc.

2. A list of payments (amounts and descriptions) received by the council
in relation to the rental of office / meeting space and the provision of
associated services to the Police and Crime Commissioner as well as
details (amount and description) of any unpaid invoices the council has
sent the commissioner.

My request is for all the payments to-date and includes any agreements on
the future level of rents / charges under the contract(s).

Given the passage of time and the fact I am seeking information to-date
(May 2015) I expect you will treat this as a new FOI request.

I appreciate your original response was helpful and at the time the
council did not hold the information requested.

 

show quoted sections

Brooks Jo, South Cambridgeshire District Council

4 Attachments

Dear Mr Taylor

 

Re: Request for information (RFI40013) Cambs Police & Crime Commissioner
and SCDC Office Space Contract

 

Thank you for your request for information. Please find attached a list of
payments. For a further breakdown of the spreadsheet - the quarterly
rental is £6,319. A car parking space - £200 per quarter. Mobile phone and
booster provision - £50.25. Payments also include use of additional
meeting rooms, graphics and  postal services as used as well as phones and
catering. There are no unpaid invoices.

 

The current arrangement is due to cease in May 2016.

 

In relation to question 1, a contract is not held as yet, we expect terms
to be put to paper and signed shortly and we will provide a copy of the
finalised contract on completion.

 

We aim to provide a high quality service to you and hope that you are
satisfied with this response. If you have any further questions please do
not hesitate to contact me.

 

Yours sincerely

 

Information Management Team

[1]cid:image001.png@01CEAE2B.2E5A9C40

South Cambridgeshire Hall | Cambourne Business Park | Cambourne |
Cambridge | CB23 6EA
t: 01954 713318 | e: [2][email address]

[3]www.scambs.gov.uk | [4]facebook.com/south-cambridgeshire |
[5]twitter.com/SouthCambs

 

 

 

 

Information for recipients of information:

Copyright

Provision of this information does not automatically infer the right to
copy, publish or alter the information. In most cases South Cambridgeshire
District Council (SCDC) will own the copyright of the information provided
here, but the rights to some information may belong to a third party. Some
limited re-use of this information is permitted, but in most cases a
re-use licence will be required. Please contact [6][email address] for
advice if necessary.

Appeals Process

It is our intention to answer your requests fully wherever possible. We
are also committed to answering your request as soon as possible, within
the 20-working-day limit.

If you have any cause to believe that the terms of the Freedom of
Information Act 2000 are not being met by us, please let us know in the
first instance. If you are still dissatisfied you can address your
complaint to the [7]FOI Compliance Officer at SCDC, who will undertake an
Internal Review of your case. Further to this you should contact the
[8]Information Commissioner’s Office.

 

 

 

References

Visible links
2. mailto:[email address]
3. http://www.scambs.gov.uk/
4. https://www.facebook.com/pages/South-Cam...
5. https://twitter.com/SouthCambs
6. mailto:[email address]
7. mailto:[email address]
8. http://www.ico.gov.uk/

Richard Taylor left an annotation ()

The amounts in the released spreadsheet add up to £109,309.40

It appears one year's rent was paid in a lump sum.

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