Consultation responses on planning application FUL/000344/22

The request was successful.

Dear Flintshire County Council,

Can you please send to me, by email, all consultation responses received in connection with the application for planning permission for erection of one dwelling on land adjacent to 20 Wood Street, Sandycroft, Deeside, Flintshire, CH5 2PL (Flintshire Council application reference FUL/000344/22).

Yours faithfully,

Adrian Thompson

Flintshire County Council

Good Afternoon,

Thank you for your recent request for information.

This request has been allocated reference number: E00018277

The Contact Officer for Planning, Environment & Economy will respond to
your request in line with the Environmental Information Regulations 2004.
We will respond to your request as soon as possible and no later than
05/01/2023. In some cases, however, we may be unable to achieve this
deadline. If this occurs, we will advise you of the likely timescale
within which the response will be provided. We will contact you as soon as
possible should we need to clarify your request.

Should you send any further correspondence about this request, please
include the reference number and either email it to [Flintshire County Council request email],
or post it to Freedom of Information, Flintshire County Council,
Information Governance, County Hall, Mold, Flintshire, CH7 6NB.

Kind regards

Contact Officer

Privacy Notice

Your data will be processed by Flintshire County Council only for the
specific purposes of processing your information request. The processing
of your personal data is necessary in order to complete your information
request in compliance with the Freedom of Information Act 2000 and the
Environmental Information Regulations 2004. 

Flintshire County Council will not share your data with any other
organisation. We will share your data with other relevant departments if
necessary to respond to your request. Flintshire County Council will
retain your data for 3 years from the date your request is complete.

If you feel that Flintshire County Council has mishandled your personal
data at any time you can make a complaint to the Councils Data Protection
Officer by emailing [email address

For further information on our complaints procedure please follow this
link
https://www.flintshire.gov.uk/cy/PDFFile...

Alternatively you can contact the Information Commissioner's Office by
visiting their website or by calling their helpline on 0303 123 1113.

For further information about how Flintshire County Council processes
personal data and your rights please see our privacy notice on our website
-
https://www.flintshire.gov.uk/en/Residen...

FOI Contact Officer

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FOI Contact Officer  |  Swyddog Cyswllt Rhyddid Gwybodaeth
Governance  |  Llywodraethu
Flintshire County Council   |  Cyngor Sir y Fflint  

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Email   |  Ebost   |  [Flintshire County Council request email]  
http://www.flintshire.gov.uk   |  http://www.siryfflint.gov.uk  
http://www.twitter.com/flintshirecc   |  http://www.twitter.com/csyfflint
 

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The contents of this communication and any enclosed documents may be
subject to copyright protection. It has been sent to you for your
information and you may use it for any non-commercial research you may be
doing or undertaking. Its contents can also be used for the purposes of
news reporting. Any other re-use, for example, commercial publication or
publication on a website, requires the permission of this Council. If you
wish to re-use this information please contact us, letting us know how you
wish to re-use it and what the intended audience will be so that we can
consider your request. This information should be sent to: The Information
Governance Manager, Information Governance Team, Flintshire County
Council, County Hall, Mold, Flintshire CH7 6NB, or
[email address].

If you are dissatisfied with the Council’s handling of your request for
information, you can ask for an internal review within 2 months of the
date of this response. Where your complaint is a complex one it may not be
possible to deal with it within the above timescales. In such a situation
a progress report will be sent within the above timescales.

Requests for an internal review should be addressed to the Council’s
Information Governance Manager at:

Information Governance Team, County Hall, Mold, CH7 6NA

Or by emailing [Flintshire County Council request email]

Please remember to quote your original request’s reference number.

You also have the right to complain to the Information Commissioner. The
Information Commissioner can be contacted at the following address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF

However, please note that the Commissioner will not normally investigate a
complaint until it has been through our own internal review process.

══════════════════════════════════════════════════════════════════════════

Gellir cynnwys y ddogfen gyfathrebu hon ac unrhyw ddogfennau amgaeêdig yn
amodol ar hawlfraint. Hyn anfonwyd atoch er gwybodaeth i chi a gallwch ei
ddefnyddio ar gyfer unrhyw ymchwil anfasnachol yr ydych yn ei wneud neu
ymgymryd â. Gellir hefyd defnyddio ei gynnwys at ddibenion adrodd
newyddion. Os oes angen i chi ailddefnyddio’r wybodaeth mewn unrhyw fordd
arall, er enghraifft, cyhoeddi neu gyhoeddi masnachol ar wefan, mae angen
caniatâd gyn y Cyngor. Os hoffech ailddefnyddio’r wybodaeth, cysylltwch â
ni, gan roi gwybod i ni sut rydych chi yn bwriadu ei ailddefnyddio a beth
fydd y gynulleidfa a fwriadwyd fel y gallwn ystyriwch eich cais. Dylid
anfon y wybodaeth hon at: Rheolwr Llywodraethu Gwybodaeth, Tîm
Llywodraethu Gwybodaeth, Neuadd Y Sir, Yr Wyddgrug, Sir Y Fflint, CH7 6NB,
neu drwy e-bostio [email address].

Os ydych yn anfodlon â’r modd y mae’r Cyngor wedi ymdrin eich cais am
wybodaeth, gallwch ofyn am adolygiad mewnol o fewn 2 fis o dyddiad yr
ymateb hwn. Lle mae’ch cwyn yn un cymhleth efallai na fydd yn bosib delio
ag ef o fewn yr amserlen uchod. Mewn sefyllfa o’r fath, bydd adroddiad
cynnydd yn cael ei anfon o fewn yr amserlen.

Dylech anfon cais am adolygiad mewnol i’r Rheolwr Llywodraethu Gwybodaeth
y Cyngor:

Team Llywodraethu Gwybodaeth, Neuadd y Sir, Yr Wyddgrug, Sir Y Fflint, CH7
6NB

Neu drwy e-bostio [Flintshire County Council request email]

Cofiwch ddyfynnu rhif cyfeirnod eich cais gwreiddiol.

Mae gennych hawl hefyd i gwyno wrth y Comisiynydd Gwybodaeth. Gallwch
gysylltu â’r Comisiynydd Gwybodaeth yn y cyfeiriad canlynol:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF

Fodd bynnag, dylech nodi nad yw’r Comisiynydd fel arfer yn ymchwilio i
gwyn nes ei fod wedi bod drwy ein proses adolygu fewnol.

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Flintshire County Council

2 Attachments

Dear Adrian Thompson,

I write with regard to your request for information reference R18277. Your
request has been delat with under the Environmental Information
Regulations. Please find our response below with your request highlighted
in bold for clarity.

 

Can you please send to me, by email, all consultation responses received
in connection with the application for planning permission for erection of
one dwelling on land adjacent to 20 Wood Street, Sandycroft, Deeside,
Flintshire, CH5 2PL (Flintshire Council application reference
FUL/000344/22).

Please find attached the requested information. Please note, personal or
identifying details have been redacted from these documents. Please see
your refusal notice below for further details.
Refusal Notice

 

Your request has been dealt with under the Environmental Information
Regulations and part of the information provided has been redacted under
Regulation 13, Personal Data.

 

Regulation 13(1) of the EIR provides that information is exempt from
disclosure if it is the personal data of an individual other than the
requester and where one of the conditions listed in regulation 13(2A),
13(2B) or 13(3A) is satisfied.

 

The relevant condition is contained in regulation 13(2A)(a)1. This applies
where the disclosure of the information to any member of the public would
contravene any of the principles relating to the processing of personal
data (‘the DP principles’), as set out in Article 5 of the General Data
Protection Regulation (‘GDPR’).

 

Section 3(2) of the DPA defines personal data as:

 

“any information relating to an identified or identifiable living
individual”

 

The two main elements of personal data are that the information must
relate to a living person and that the person must be identifiable.

 

An identifiable living individual is one who can be identified, directly
or indirectly, in particular by reference to an identifier such as a name,
an identification number, location data, an online identifier or to one or
more factors specific to the physical, physiological, genetic, mental,
economic, cultural or social identity of the individual. Information will
relate to a person if it is about them, linked to them, has biographical
significance for them, is used to inform decisions affecting them or has
them as its main focus.

 

The definition of personal data is far wider than mere names and contact
details, it is clearly possible to identify the owners from the address
information alone.

 

The most relevant DP principle in this case is principle (a).

 

Article 5(1)(a) of the GDPR states that:

 

“Personal data shall be processed lawfully, fairly and in a transparent
manner in relation to the data subject”.

 

In the case of an EIR request, the personal data is processed when it is
disclosed in response to the request. This means that the information can
only be disclosed if to do so would be lawful, fair and transparent.

 

In order to be lawful, one of the lawful bases listed in Article 6(1) of
the GDPR must apply to the processing. It must also be generally lawful.

 

Lawful processing: Article 6(1)(f) of the GDPR

 

We consider that the lawful basis most applicable is basis 6(1)(f) which
states:

 

“processing is necessary for the purposes of the legitimate interests
pursued by the controller or by a third party except where such interests
are overridden by the interests or fundamental rights and freedoms of the
data subject which require protection of personal data.”

 

In considering the application of Article 6(1)(f) of the GDPR in the
context of a request for information under the EIR, it is necessary to
consider the following three-part test:-

i) Legitimate interest test: Whether a legitimate interest is being
pursued in the request for information;

 

ii) Necessity test: Whether disclosure of the information is necessary to
meet the legitimate interest in question;

 

iii) Balancing test: Whether the above interests override the legitimate
interest(s) or fundamental rights and freedoms of the data subject.

 

Legitimate interests

In considering any legitimate interest(s) in the disclosure of the
requested information under the EIR, such interest(s) can include broad
general principles of accountability and transparency for their own sakes,
as well as case-specific interests.

Is disclosure necessary?

 

‘Necessary’ means more than desirable but less than indispensable or
absolute necessity. Accordingly, the test is one of reasonable necessity
and involves consideration of alternative measures which may make
disclosure of the requested information unnecessary. Disclosure under the
EIR must therefore be the least intrusive means of achieving the
legitimate aim.

 

It is necessary to balance the legitimate interests in disclosure against
the data subject’s interests or fundamental rights and freedoms. In doing
so, it is necessary to consider the impact of disclosure. For example, if
the data subject would not reasonably expect that information would be
disclosed to the public under the EIR in response to the request, or if
such disclosure would cause unjustified harm, their interests or rights
are likely to override legitimate interests in disclosure.

 

In considering this balancing test

• the potential harm or distress that disclosure may cause;

• whether the information is already in the public domain;

• whether the information is already known to some individuals;

• whether the individual expressed concern to the disclosure; and

• the reasonable expectations of the individual.

 

The key issue is whether the individuals concerned have a reasonable
expectation that their information will not be disclosed. These
expectations can be shaped by factors such as an individual’s general
expectation of privacy, whether the information relates to an employee in
their professional role or to them as individuals, and the purpose for
which they provided their personal data to the authority.

It is also important to consider whether disclosure would be likely to
result in unwarranted damage or distress to that individual.

When submitting an objection or comments regarding a planning application,
the objector(s) would expect their details and the details of the
objections to be used by officer(s) to assess the application. There is a
legitimate expectation that the personal information supplied is
confidential whilst the content of the objection is open to public view.

The objector would not expect their name and address or email address or
any other identifying information to be disclosed to anyone other than
officers who may need to contact the objector as part of the planning
process and certainly not the whole world in response to a request for
information under the EIR.

In respect of the consequences of disclosure, the Council is of the view
that individual data subjects would potentially be annoyed and/or
distressed with regard the loss of privacy due the disclosure of such
information. The disclosure of the objector(s) personal information could
lead to unnecessary or further disputes between the objector and
applicant. Disclosure of objector’s names and personal details could lead
to a lack of trust between the Council and the objectors. In addition, if
the details were published to a wider audience, there could be a broader
pubic feeling of distrust/and or could bring unnecessary repercussions for
the objectors. Making an objection in relation to a planning application
is a daunting prospect for many residence and it is important residents
have confidence in the Council during this process.

Based on the above factors, the authority has determined that there is
insufficient legitimate interest to outweigh the data subjects’
fundamental rights and freedoms. The authority considers that processing
of the objector’s personal information would not be lawful. Accordingly,
this information has been redacted from the attached documentation.

Kind Regards

FOI Contact OFficer

FOI Contact Officer

══════════════════════════════════════════════════════════════════════════

FOI Contact Officer  |  Swyddog Cyswllt Rhyddid Gwybodaeth
Governance  |  Llywodraethu
Flintshire County Council   |  Cyngor Sir y Fflint  

══════════════════════════════════════════════════════════════════════════

Email   |  Ebost   |  [Flintshire County Council request email]  
http://www.flintshire.gov.uk   |  http://www.siryfflint.gov.uk  
http://www.twitter.com/flintshirecc   |  http://www.twitter.com/csyfflint
 

══════════════════════════════════════════════════════════════════════════

The contents of this communication and any enclosed documents may be
subject to copyright protection. It has been sent to you for your
information and you may use it for any non-commercial research you may be
doing or undertaking. Its contents can also be used for the purposes of
news reporting. Any other re-use, for example, commercial publication or
publication on a website, requires the permission of this Council. If you
wish to re-use this information please contact us, letting us know how you
wish to re-use it and what the intended audience will be so that we can
consider your request. This information should be sent to: The Information
Governance Manager, Information Governance Team, Flintshire County
Council, County Hall, Mold, Flintshire CH7 6NB, or
[email address].

If you are dissatisfied with the Council’s handling of your request for
information, you can ask for an internal review within 2 months of the
date of this response. Where your complaint is a complex one it may not be
possible to deal with it within the above timescales. In such a situation
a progress report will be sent within the above timescales.

Requests for an internal review should be addressed to the Council’s
Information Governance Manager at:

Information Governance Team, County Hall, Mold, CH7 6NA

Or by emailing [Flintshire County Council request email]

Please remember to quote your original request’s reference number.

You also have the right to complain to the Information Commissioner. The
Information Commissioner can be contacted at the following address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF

However, please note that the Commissioner will not normally investigate a
complaint until it has been through our own internal review process.

══════════════════════════════════════════════════════════════════════════

Gellir cynnwys y ddogfen gyfathrebu hon ac unrhyw ddogfennau amgaeêdig yn
amodol ar hawlfraint. Hyn anfonwyd atoch er gwybodaeth i chi a gallwch ei
ddefnyddio ar gyfer unrhyw ymchwil anfasnachol yr ydych yn ei wneud neu
ymgymryd â. Gellir hefyd defnyddio ei gynnwys at ddibenion adrodd
newyddion. Os oes angen i chi ailddefnyddio’r wybodaeth mewn unrhyw fordd
arall, er enghraifft, cyhoeddi neu gyhoeddi masnachol ar wefan, mae angen
caniatâd gyn y Cyngor. Os hoffech ailddefnyddio’r wybodaeth, cysylltwch â
ni, gan roi gwybod i ni sut rydych chi yn bwriadu ei ailddefnyddio a beth
fydd y gynulleidfa a fwriadwyd fel y gallwn ystyriwch eich cais. Dylid
anfon y wybodaeth hon at: Rheolwr Llywodraethu Gwybodaeth, Tîm
Llywodraethu Gwybodaeth, Neuadd Y Sir, Yr Wyddgrug, Sir Y Fflint, CH7 6NB,
neu drwy e-bostio [email address].

Os ydych yn anfodlon â’r modd y mae’r Cyngor wedi ymdrin eich cais am
wybodaeth, gallwch ofyn am adolygiad mewnol o fewn 2 fis o dyddiad yr
ymateb hwn. Lle mae’ch cwyn yn un cymhleth efallai na fydd yn bosib delio
ag ef o fewn yr amserlen uchod. Mewn sefyllfa o’r fath, bydd adroddiad
cynnydd yn cael ei anfon o fewn yr amserlen.

Dylech anfon cais am adolygiad mewnol i’r Rheolwr Llywodraethu Gwybodaeth
y Cyngor:

Team Llywodraethu Gwybodaeth, Neuadd y Sir, Yr Wyddgrug, Sir Y Fflint, CH7
6NB

Neu drwy e-bostio [Flintshire County Council request email]

Cofiwch ddyfynnu rhif cyfeirnod eich cais gwreiddiol.

Mae gennych hawl hefyd i gwyno wrth y Comisiynydd Gwybodaeth. Gallwch
gysylltu â’r Comisiynydd Gwybodaeth yn y cyfeiriad canlynol:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF

Fodd bynnag, dylech nodi nad yw’r Comisiynydd fel arfer yn ymchwilio i
gwyn nes ei fod wedi bod drwy ein proses adolygu fewnol.

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