[C]onfidential waste management company will not be renewed

J Roberts made this Freedom of Information request to Parliamentary and Health Service Ombudsman

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Parliamentary and Health Service Ombudsman,

From your Data Protection Governance document (no. 10):

“Existing confidential waste management company will not be renewed. Existing supplier failed to agree to GDPR terms and conditions and did not return the supplier assurance questionnaire. New waste management contract being set up under ESPO by procurement."

https://www.whatdotheyknow.com/request/5...

1. Please provide all recorded information on the GDPR terms and conditions referred to.

2. Please provide a copy of the supplier assurance questionnaire.

(no. 11)

“Destruction of confidential waste should be observed by appropriate PHSO staff on a periodic basis to obtain assurance about the security of theprocess. A record of when observations take place should be recorded for
audit purposes."

3. Please provide all recorded information to confirm the number of times an 'appropriate' member of PHSO staff observed the destruction of confidential waste in the past three months. Please provide the job title(s) of observing staff.

Yours faithfully,

J Roberts

informationrights@ombudsman.org.uk, Parliamentary and Health Service Ombudsman

Thank you for contacting the Parliamentary and Health Service Ombudsman’s (PHSO) Freedom of Information and Data Protection Team. This is to confirm we have received your request.
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InformationRights, Parliamentary and Health Service Ombudsman

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Dear J Roberts,

 

Request for information under the Freedom of Information Act 2000

 

Further to your email dated 3 October, in which you request the disclosure
of information under the provisions of the above Act, we are now in a
position to respond.

 

From your Data Protection Governance document (no. 10):

 

“Existing confidential waste management company will not be renewed.
Existing supplier failed to agree to GDPR terms and conditions and did not
return the supplier assurance questionnaire. New waste management contract
being set up under ESPO by procurement."

 

[1]https://www.whatdotheyknow.com/request/5...

 

1.  Please provide all recorded information on the GDPR terms and
conditions referred to.

Please see attached document.

 

 

2.  Please provide a copy of the supplier assurance questionnaire. 

 Please see the attached document.

 

(no. 11)

 

“Destruction of confidential waste should be observed by appropriate PHSO
staff on a periodic basis to obtain assurance about the security of the
process. A record of when observations take place should be recorded for
audit purposes."

 

3.  Please provide all recorded  information to confirm  the number of
times an 'appropriate' member of PHSO staff observed the destruction of
confidential waste in the past three months.   Please provide the job
title(s) of  observing staff. 

 

Details taken from our paper contractor signing in/out log. Paper
shred-collection every other week. Every other collection observed.

 

Manchester

Date            Staff Member

08/08/18      Facilities Officer

05/09/18      Facilities Officer

05/10/18      Facilities Manager

 

 

London

Date            Staff Member

29/08/18      Assistant Facilities Manager

12/09/18      Assistant Facilities Manager

26/09/18      Assistant Facilities Manager

 

 

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request, it is open to you to request an internal review. You can do this
by writing to us or emailing [2][Parliamentary and Health Service Ombudsman request email] . You
will need to specify what the nature of the issue is and we can consider
the matter further. Beyond that, it is open to you to complain to the
Information Commissioner’s Office [3]www.ico.org.uk

 

Your request will now be closed as of this date.

 

Yours sincerely

 

 

Freedom Of Information/Data Protection Team

Parliamentary and Health Service Ombudsman

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