Computer Software in use by Highways Department

Alan Johnson made this Freedom of Information request to Manchester City Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear Manchester City Council,

Q1. What computer software are you using for Highways Maintenance, Works Ordering and Inspections, how much are you paying per year, how many users are you licensed for and is there a fixed length associated with your current contractual arrangements, if so when?

Q2. What computer software are you using for Street Lighting Management, how much are you paying per year, how many users are you licensed for, and is there a fixed length associated with your current contractual arrangements, if so when?

Q3. What computer software are you using for UKPMS, how much are you paying per year, how many users are you licensed for, and is there a fixed length associated with your current contractual arrangements, if so when?

Q4. What computer software are you using for Street Works, how much are you paying per year, how many users are you licensed for and is there a fixed length associated with your current contract arrangements, if so when?

Q5. What computer software are you using for Bridges/Structures, how much are you paying per year, how many users are you licensed for, and is there a fixed length associated with your current contractual arrangements, if so when?

Yours faithfully,

Alan Johnson

Manchester City Council

Dear Mr Johnson

Re: Request for Information - Reference No: NBH/8X5EKH

Thank you for your request for information received by Manchester City
Council on 10th August 2012.

Please note that it may take up to 20 working days (approximately 4 weeks)
for the Council to consider your request and to provide a formal response.

If this timescale needs to be extended to consider an exemption you will be
notified and kept informed.

If you have any queries, please do not hesitate to contact me.

Yours sincerely

Cath Cryer
Information Compliance Unit
Democratic Services
PO Box 532
Town Hall
Albert Square
Manchester
M60 2LA

Email: [Manchester City Council request email]
Website: www.manchester.gov.uk

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Manchester City Council

Dear Mr Johnson
Re: - Request for Information – Computer Software used by Manchester City
Council’s Highways Department  - (Ref No 200 NBH/8X5EKH)

Thank you for your request for information which was received by
Manchester City Council on 13 August 2012 and has been considered under
the provisions of the Freedom of Information Act 2000 (FoIA).

I set out below your 5 requests for information and the Council’s response

1.         What computer software are you using for Highways Maintenance,
Works Ordering and Inspections, how much are you paying per year, how many
users are you licensed for and is there a fixed length associated with
your current contractual arrangements, if so when?

These systems are general Manchester City Council systems and not
specifically tailored for the Council’s Highway functions.  Microsoft
Access is used for some inspection data records and SAP is used for works
ordering.

2.         What computer software are you using for Street Lighting
Management, how much are you paying per year, how many users         are
you licensed for, and is there a fixed length associated with your current
contractual arrangements, if so when?
Manchester City Council does not have any street lighting management
software. However, the Council’s street lighting contractor, Amey Highways
Lighting (Manchester) Ltd, utilise a street management software system
called Mayrise which the Council has access to.
     
3.         What computer software are you using for UKPMS, how much are
you paying per year, how many users are you licensed for, and is there a
fixed length associated with your current contractual arrangements, if so
when?

Manchester City Council uses Bentley Exor UKPMS and Spatial Manager
software. The Council has 2 Spatial Manager licences;
The above software is hosted on a managed service provided by Bentley
which has a 3 year contract length which commenced beginning March 2011.

I confirm that the Council does hold the information that you have
requested regarding the cost per year. However, having carefully
considered the information, the Council has determined that it is unable
to comply with this element of your request. This is because the cost part
of the requested information is exempt from disclosure under the following
qualified exemption: Section 43 of FoIA (prejudice to commercial
interests)

This exemption applies because the release of the information concerned is
likely to prejudice the commercial interests of the Council or a third
party.  Such prejudice could arise because the release of the requested
information may: a) jeopardise the Council's bargaining position in
respect of future tenders; and/or b) disadvantage the existing contractor
by disclosure, in a competitive commercial environment, of information of
potential usefulness to its competitors; and/or c) the information
required relates to a recently let contract and the disclosure of the
requested information of costs is likely to cause particular prejudice to
commercial interests.

This exemption is a 'qualified' exemption, which means that it is subject
to a public interest test. The Council has applied the public interest
test and has determined that, on balance, it is more beneficial to the
public to withhold the information than to release it. In reaching this
decision the Council has considered the following factors:

Factors in favour of disclosure:

* To promote a culture of openness and accountability leading to a
better understanding of how public authorities carry-out their duties
and spend public money.
* That private sector bodies engaging in commercial activities with the
public sector must expect some information about those activities to
be disclosed.

Factors against disclosure:

* Releasing the information will weaken the Council's position in a
competitive environment by revealing market sensitive information
prejudicing the Council's ability to procure value for money services.
* The effect that disclosure of commercially sensitive information might
have in discouraging companies from dealing with the Council because
of fears that the disclosure of such information could damage them
commercially.
* The inherent public interest in ensuring that competition is not
distorted and that companies are able to compete fairly and in
ensuring that there is fair competition for public sector contracts.

4.         What computer software are you using for Street Works, how
much are you paying per year, how many users are you licensed for and
is there a fixed length associated with your current contract
arrangements, if so when?
 
Manchester City Council uses Bentley Streetworks Manager Module. This
module is hosted on a managed service provided by Bentley and the
Council has 12 licences.

I confirm that the Council does hold the information that you have
requested regarding the cost per year. However, having carefully
considered the information, the Council has determined that it is
unable to comply with this element of your request. This is because
the cost part of the requested information is exempt from disclosure
under the following qualified exemption: Section 43 of FoIA (prejudice
to commercial interests)

This exemption applies because the release of the information
concerned is likely to prejudice the commercial interests of the
Council or a third party.  Such prejudice could arise because the
release of the requested information may: a) jeopardise the Council's
bargaining position in respect of future tenders; and/or b)
disadvantage the existing contractor by disclosure, in a competitive
commercial environment, of information of potential usefulness to its
competitors.

This exemption is a 'qualified' exemption, which means that it is
subject to a public interest test. The Council has applied the public
interest test and has determined that, on balance, it is more
beneficial to the public to withhold the information than to release
it. In reaching this decision the Council has considered the following
factors:

Factors in favour of disclosure:

* To promote a culture of openness and accountability leading to a
better understanding of how public authorities carry-out their
duties and spend public money.
* That private sector bodies engaging in commercial activities with
the public sector must expect some information about those
activities to be disclosed.

Factors against disclosure:

* Releasing the information will weaken the Council's position in a
competitive environment by revealing market sensitive information
prejudicing the Council's ability to procure value for money
services.
* The effect that disclosure of commercially sensitive information
might have in discouraging companies from dealing with the
Council because of fears that the disclosure of such information
could damage them commercially.
* The inherent public interest in ensuring that competition is not
distorted and that companies are able to compete fairly and in
ensuring that there is fair competition for public sector
contracts.

5.         What computer software are you using for
Bridges/Structures, how much are you paying per year, how many users
are you licensed for, and is there a fixed length associated with your
current contractual arrangements, if so when?

Manchester City Council uses SAMIS developed and supported by
Stockport Council which is used for Bridges/Structures asset
management with no limit on the number of users and no time limit for
the use of software. The Bridges Team also currently use MicroGDS for
technical drawings.  

I confirm that the Council does hold the information that you have
requested regarding the cost per year. However, having carefully
considered the information, the Council has determined that it is
unable to comply with this element of your request. This is because
the cost part of the requested information is exempt from disclosure
under the following qualified exemption: Section 43 of FoIA (prejudice
to commercial interests)

This exemption applies because the release of the information
concerned is likely to prejudice the commercial interests of the
Council or a third party.  Such prejudice could arise because the
release of the requested information may: a) jeopardise the Council's
bargaining position in respect of future tenders; and/or b)
disadvantage the existing contractor by disclosure, in a competitive
commercial environment, of information of potential usefulness to its
competitors.

This exemption is a 'qualified' exemption, which means that it is
subject to a public interest test. The Council has applied the public
interest test and has determined that, on balance, it is more
beneficial to the public to withhold the information than to release
it. In reaching this decision the Council has considered the following
factors:

Factors in favour of disclosure:

* To promote a culture of openness and accountability leading to a
better understanding of how public authorities carry-out their
duties and spend public money.
* That private sector bodies engaging in commercial activities with
the public sector must expect some information about those
activities to be disclosed.

Factors against disclosure:

* Releasing the information will weaken the Council's position in a
competitive environment by revealing market sensitive information
prejudicing the Council's ability to procure value for money
services.
* The effect that disclosure of commercially sensitive information
might have in discouraging companies from dealing with the
Council because of fears that the disclosure of such information
could damage them commercially.
* The inherent public interest in ensuring that competition is not
distorted and that companies are able to compete fairly and in
ensuring that there is fair competition for public sector
contracts.

Please note if you are not satisfied with this response you may ask
for an internal review. If you wish to complain you should contact the
Information Compliance Officer
([Manchester City Council request email]) in the first instance.

If you are not content with the outcome of the internal review, you
have the right to apply directly to the Information Commissioner for a
decision.

The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Please remember to quote the reference number above in any future
communications.

Yours sincerely,

Kay Payne
Quality Assurance Officer

Customer and Community Engagement Team
Neighbourhood Services
Manchester City Council
Level 7, Wenlock Way Offices
Wenlock Way, Gorton
Manchester
M12 5DR

 

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