Complete Non-Residential / Business Property Rates Data

Response to this request is long overdue. By law, under all circumstances, Monmouthshire Council should have responded by now (details). You can complain by requesting an internal review.

Dear Monmouthshire Council,

In terms of the Freedom of Information Act of 2000, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for Monmouthshire Local Authority, and including the following fields:

- Billing Authority Code
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)

I appreciate that properties owned / rented by individuals are personal information and such personal data (i.e. the Firm's Trading Name) would be excluded from our request in terms of Section 40(2) of the Freedom of Information Act 2000. In such cases, please provide the remaining information with the Firm's Trading Name either blank or listed as 'individual'.

Please provide this as machine-readable as either a CSV or Microsoft Excel file, capable of re-use, and under terms of the Open Government Licence. I will be matching the billing authority code to the Valuations Office master list, so please ensure that the code is correctly formatted.

I am compiling a comprehensive time-series database of business activity across the UK and will require the dataset updated on a quarterly basis. Some 20% of local authorities already provide this dataset (and a total of 30% of local authorities provide a subset of these data) on a monthly to quarterly basis on a dedicated page on their websites or on an open data service. I would appreciate it if you could do the same.

Thank you and kind regards

Gavin Chait

Trigg, Mike J., Monmouthshire Council

1 Attachment

Dear Mr Chait,

 

I refer to your request under the Freedom of Information Act 2000. 

 

You asked for:

 

…a complete and up-to-date list of all business (non-residential) property
rates data for Monmouthshire Local Authority, and including the following
fields:

    

     - Billing Authority Code

     - Firm's Trading Name (i.e. property occupant)

     - Full Property Address (Number, Street, Postal Code, Town)

     - Occupied / Vacant

     - Date of Occupation / Vacancy

     - Actual annual rates charged (in Pounds)

 

Please see the attached file.  Our systems do not permit us to extract the
information as one report, but all the information you requested can be
found in the file except for Actual annual rates charged (in Pounds),
which can be calculated in each case by multiplying the Rateable Value by
0.482 to reflect the multiplier set by the Wales Government.

 

Personal data has been removed in line with the exemption at s40(2) of the
Act and the first data protection principle.

 

If you are dissatisfied with the way the Council has handled your request
for information, you can request a review by e-mail to
[1]mailto:[email address] or by writing to:

 

Paul Matthews

Chief Executive

PO Box 106

Caldicot

NP26 9AN 

 

If you remain dissatisfied with the handling of your request, you have a
right to appeal to the Information Commissioner at:

Information Commissioner’s Office

2nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

 

Telephone: 02920 678400

Email: [2][email address]

Fax: 02920 678399

There is no charge for making an appeal. 

 

Regards,

 

Mike Trigg,
Data Protection and FoI Officer

 

Telephone:         01633 644744

Mobile:                07799 133017

[3][email address]

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Dear Mike,

Thank you very much for the data.

I would like to request clarity on the data received. In the sheet labeled 'All_exempts_for_publication', there are about 260 properties listed out of a total list of 3,150. Of these, only 21 are marked as empty or void. That's less than 1% and far out of alignment with other authorities.

Is that the complete list, or is there a list of reliefs or exemptions that hasn't been included?

Yours sincerely,

Gavin Chait

Dear Mike Trigg,

I'm following up on my request for clarity of 1 March 2016 following my FOI request.

In the sheet labeled 'All_exempts_for_publication', there are about 260 properties listed out of a total list of 3,150. Of these, only 21 are marked as empty or void. That's less than 1% and far out of alignment with other authorities.

Is that the complete list, or is there a list of reliefs or exemptions that hasn't been included?

Yours sincerely,

Gavin Chait

Dear Mike Trigg,

I'm following up on my request for clarity of 5 April following my FOI request.

In the sheet labeled 'All_exempts_for_publication', there are about 260 properties listed out of a total list of 3,150. Of these, only 21 are marked as empty or void. That's less than 1% and far out of alignment with other authorities.

Is that the complete list, or is there a list of reliefs or exemptions that hasn't been included?

Yours sincerely,

Gavin Chait

Trigg, Mike J., Monmouthshire Council

Dear Mr Chait,

Our Business Rates team is currently experiencing technical difficulties with their reporting systems, and we are unable to check at present.

I will ask for the information to be rechecked when normality is restored and will contact you then.

Please feel free to contact me in the future if you do not hear anything from me.

Regards,

Mike Trigg

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