Complete Non-Residential / Business Property Rates Data (Data Quality, Q4 2017)

The request was successful.

Dear Hull City Council,

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

- Billing Authority Reference Code (linking the property to the VOA database reference)
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)

I am aware that you usually publish your data at http://www.hullcc.gov.uk/portal/page-_pa..., but that data is not updated.

Please could you update this and provide an updated version of your data.

Yours faithfully,

Gavin Chait

Information Governance, Hull City Council

We acknowledge receipt of your request for information which we will
process in accordance with the appropriate legislation below:

Freedom of Information Act
This covers general recorded information that is held by the Council.
Examples: budget information, staff structures, details of contracts etc

From the next working day that the request is received we have 20 working
days to respond. This does not take in to account any clarification we may
require or if we need to consider the Public Interest Test which allows us
up to a maximum of 20 additional working days.

Environmental Information Regulation
This covers all environmental information held by the Council.
Examples: Planning Applications, details of proposed road works, flood
information, pollution information etc.

From the next working day that the request is received we have 20 working
days to respond.

Section 7 of the Data Protection Act (Subject Access Request)
This section of the Data Protection legislation only relates to requests
for information about the requester or a client if you are acting on their
behalf.
Examples: Personnel file, Housing file, Council Tax/Housing Benefit
information etc.

We have 40 days from the date of receipt to respond.

Information Governance Team
Town Clerk's Service
Hull City Council
The Guildhall

 

Information Governance, Hull City Council

Dear Mr Chait,

 

Freedom of Information Act 2000 – Information Request - 001678/17

 

We acknowledge receipt of your information request received on 10/10/2017
which is being processed according to the Freedom of Information Act
(2000)

 

The legislation allows us 20 working days to respond which takes us to
07/11/2017.  There are some circumstances under which this deadline may be
extended legally but we will inform you as soon as we know if these apply.

 

 

Questions

 

In terms of the Freedom of Information Act of 2000, and subject to section
40(2) on personal data, could you please provide me with a complete and
up-to-date list of all business (non-residential) property rates data for
your local authority, and including the following fields:

- Billing Authority Reference Code (linking the property to the VOA
database reference)

- Firm's Trading Name (i.e. property occupant)

- Full Property Address (Number, Street, Postal Code, Town)

- Occupied / Vacant

- Date of Occupation / Vacancy

- Actual annual rates charged (in Pounds)

Please could you update this and provide an updated version of your data.

 

Should you wish to complain about our response in any way this must
initially be done by e-mailing [1][Hull City Council request email] or by
contacting us at The Information Governance Team, The Guildhall, Alfred
Gelder Street, Hull, HU1 2AA.

 

If you are not satisfied with the outcome of the internal review then you
may take your complaint to the Information Commissioner’s Office, the
government body established to enforce the legislation.

 

Information Commissioner’s Office

Wycliffe House Water Lane,

Wilmslow,

Cheshire,

SK9 5AF

 

Web site: [2]https://ico.org.uk

Report a concern: [3]https://ico.org.uk/concerns/

Email: [4][email address]

Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate)

 

ICO states that any emails you choose to send to them, or that they send
to you, are not secure as email messages can be intercepted.

ICO asks that you include a contact telephone number on any emails you
send to them. 

 

The Council’s Freedom of Information Policy, which includes the charging
policy, is available on request and from the web site
[5]www.hullcc.gov.uk.  Also available is a booklet on ‘Accessing
Information from Hull City Council’ which explains how to request
information and your rights (according to the Data Protection Act 1998 and
The Freedom of Information Act 2000).

 

 

Yours sincerely,

 

 

Information Governance Team

Town Clerk's Service

Hull City Council

Tel: 01482 300300

[email address]

 

<img style="width:300px;height:56px" width="100" height="100"
src="http://static.hullcc.gov.uk/images/HULL_...
border=0/>

Information Governance, Hull City Council

1 Attachment

Dear Mr Chait

 

Information Request - 001678/17

 

With regard to your request received on 10 October 2017, please find our
response attached and below.

 

 

In terms of the Freedom of Information Act of 2000, and subject to section
40(2) on personal data, could you please provide me with a complete and
up-to-date list of all business (non-residential) property rates data for
your local authority, and including the following fields:

 

- Billing Authority Reference Code (linking the property to the VOA
database reference)

- Firm's Trading Name (i.e. property occupant)

- Full Property Address (Number, Street, Postal Code, Town)

- Occupied / Vacant

- Date of Occupation / Vacancy

- Actual annual rates charged (in Pounds)

 

Over the last few years we have received a number of FOI requests which
ask for a list of commercial premises within the city.  The attached
spreadsheet has been created in response to these requests and has been
published since December 2015.  It is as it will be seen on our new web
page once it is up and running; however it will be published in CSV and
editable PDF format.  The following text will also be included on this
webpage.

 

The attached data is limited to the following:

o property reference number
o company name (if registered as such) and address
o company contact address where it is not an individual’s home address
o property description
o rateable value
o appropriate relief

 

Information not supplied or removed (replaced with the word REDACTED) –

o account references
o all individual’s names except council staff above the level of City
Manager
o write on’s and write off’s (due to the amount of time involved)
o liability start date (due to the amount of time involved)

 

Due to the way the council’s business rates systems are structured we are
unable to provide liability start dates or write on and offs without
individually examining each account and all the properties associated with
it.  This has not proved to be possible within the time and cost limits
set out in the Freedom of Information and Data Protection (Appropriate
Limit and Fees) Regulations 2004.

 

 

Although information supplied in response to your request may be in a
Microsoft Excel format please feel free to contact us should you wish the
information to be supplied in an alternative more readable/reusable
format.

 

 

We hope that you will be satisfied with our response and should you
require any further information then please do not hesitate to contact
us. 

 

 

Yours sincerely

 

 

 

 

Information Governance

Town Clerk's Service

Hull City Council

Tel: 01482 300300

<img style="width:300px;height:56px" width="100" height="100"
src="http://static.hullcc.gov.uk/images/HULL_...
border=0/>

Dear Information Governance,

Thank you for providing me your data. Are you able to advise if you are also able to provide me with the occupancy status of each property (occupied/void)? This field is not present in your data.

Yours sincerely,

Gavin Chait

Information Governance, Hull City Council

1 Attachment

Dear Mr Chait

Please accept our apologies for overlooking this part of your request.

Due to a change in the Business Rates system, the column containing the occupied/void status is no longer reportable so is not provided on the spreadsheet. However, the Business Rates team have been able to produce a separate spreadsheet containing a list of empty properties, therefore please find this attached. This report was produced on the 2nd August 2017 and an updated report should be available in the next few weeks.

Yours sincerely


Information Governance
Town Clerk's Service
Hull City Council
Tel: 01482 300300

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