Complete Non-Residential / Business Property Rates Data
Gavin Chait made this Freedom of Information request to Derby City Council as part of a batch sent to 15 authorities This request has been closed to new correspondence. Contact us if you think it should be reopened.
Dear Derby City Council,
In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:
- Billing Authority Reference Code (linking the property to the VOA database reference)
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)
If you are unable to provide an absolute “Occupation / Vacancy” status, please provide the Exemptions and / or Reliefs that a particular property may be receiving.
Please provide this as machine-readable as either a CSV or Microsoft Excel file, capable of re-use, and under terms of the Open Government Licence.
We last requested this data three months ago, and this is a request for an updated and current dataset.
I'm sure you get many requests for business rates and we intend to update this national series every three months. Could we request that - as more than 30% of local authorities already do - you update and release this dataset via a dedicated page on your local authority website or on an open data service. You should find that this reduces the time and cost of this request process.
Yours faithfully,
Gavin Chait
This is acknowledgement that your e-mail has been received by the Freedom
of Information team. We will respond to you as soon as possible.
If you are making a Freedom of Information request you will receive a
response within the statutory 20 working day timescale.
Freedom of Information Team | Governance & Assurance | Resources
Directorate| Derby City Council, The Council House, Corporation Street,
Derby DE1 2FS | Telephone 01332 640763 | Minicom 01332 640666 | Web:
[1]www.derby.gov.uk
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Classification: OFFICIAL
I acknowledge your request for information received on 29 March 2017.
Your request is being considered and you will receive the information
requested as soon as possible, but in any case within the statutory
timescale of 20 working days as defined by the Freedom of Information Act
2000 (FOI) and the Environmental Information Regulations 2004 (EIR),
unless the information requested is subject to a statutory exemption on
disclosure or the information contains reference to a third party. Please
note that under EIR the deadline can be extended to 40 working days for
large or complicated requests.
For your information, the Act defines a number of exemptions, which may
prevent release of the information you have requested. Some exemptions are
subject to a public interest test. There will be an assessment and if any
of the exemption categories apply and any relevant public interest test is
weighed in favour of withholding the information it will not be released.
You will be informed if this is the case, including your rights of appeal.
If the information you request contains reference to a third party then
they may need to be consulted before a decision is taken on whether the
information can be released to you. You will be informed if this is the
case.
There may be a fee payable for supplying the information in the form of
disbursements. This will be calculated and you will be informed if a fee
is payable. The fee must be paid before the information is released and
the 20 working day time limit for responses is suspended until payment is
made. You will have 3 calendar months to submit your payment.
If you have any queries or concerns then please contact the
Freedom of Information Officer
Derby City Council
The Council House
Corporation Street
Derby
DE1 2FS
Telephone 01332 640763 or e-mail [1][Derby City Council request email]
Further information is also available from the Information Commissioner
at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 700
[2]www.ico.org
Kind regards,
Freedom of Information Team | Organisation & Governance Directorate
| Derby City Council, Council House, Corporation Street, Derby
DE1 2FS| 01332 640763 | [3]www.derby.gov.uk
Proud of Derby
Classification: OFFICIAL
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Dear Gavin Chait,
Thank you for your request received on 29/3/17 under the Freedom of
Information Act 2000 (FOIA) for ‘business rates information’.
I confirm that the Council holds information that falls within the
description specified in your request. We have attached part of the
information but in accordance with the Freedom of Information Act 2000
this part of the email acts as a part Refusal Notice.
The following exemptions apply to ‘sole trader’ information which has not
been included in the response.
Section 12: Exceeds appropriate limit
This exemption applies because the Council’s Business Rate system does not
identify ‘sole traders’. It would take 542 hours to carry out a manual
exercise to search / identify / extract sole trader information from over
7200 records which would exceed the 18 hours £450 appropriate limit
specified in regulations. This represents the estimated cost of one
person spending 2½ working days in determining whether the Council hold
the information, and locating, retrieving and extracting the information
Section 40(2) Personal data – third party
This exemption applies to all data held in relation to individuals who are
not participating in any commercial activity and therefore cannot be
classified as; a company, sole trader or private landlord. Disclosure
without explicit consent would be unlawful - contravene principles 1 & 2
of the Data Protection Act 1998.
For your information this request has cost the Council £12.50 to process.
If you are unhappy with this response to your request, you may ask us to
carry out an internal review. Please put your appeal reasons in writing
and send it within 40 working days to…
Information Governance Officer (FOI)
Derby City Council
The Council House
Corporation Street
Derby
DE1 2FS
Telephone 01332 640763 or e-mail [Derby City Council request email]
<<<[1]mailto:[Derby City Council request email]>>>
You may also apply to the Information Commissioner for a decision under
section 50 of the Act but he may decline to deal with your application if
you have not followed the Council’s complaints procedure first.
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 700
[2]www.ico.org
Yours sincerely,
Freedom of Information Team | Organisation and Governance Directorate |
Derby City Council | The Council House| Corporation Street |Derby | DE1
2FS |Tel: [3]+44 (0) 1332 640763 | minicom number: [4]+44 (0) 1332
256666 | [5]www.derby.gov.uk
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Dear FOI,
Thank you for the data provided, however the billing authority reference number, which we use to match your data to the VOA master list, has data quality issues. It appears that the significant digits have been lost, leaving identical references for multiple properties.
Please could you correct this and provide an updated version of your data.
Yours sincerely,
Gavin Chait
This is acknowledgement that your e-mail has been received by the Freedom
of Information team. We will respond to you as soon as possible.
If you are making a Freedom of Information request you will receive a
response within the statutory 20 working day timescale.
Freedom of Information Team | Governance & Assurance | Resources
Directorate| Derby City Council, The Council House, Corporation Street,
Derby DE1 2FS | Telephone 01332 640763 | Minicom 01332 640666 | Web:
[1]www.derby.gov.uk
Proud of Derby
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[2]derby.gov.uk/news
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Please find attached updated response with property reference.
Regards,
Freedom of Information Team | Organisation and Governance Directorate | Derby City Council | The Council House| Corporation Street |Derby | DE1 2FS |Tel: +44 (0) 1332 640763 | minicom number: +44 (0) 1332 256666 | www.derby.gov.uk
Proud of Derby
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