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Good morning

Thank you for your email.

Your enquiry has been sent to the Freedom of Information Department for assistance.

Regards

Customer Service Centre
Emma, Southend-on-Sea City Council
Civic Centre
Victoria Avenue
Southend-on-Sea
Essex SS2 6EP
Email: [Southend-on-Sea City Council request email]
Web: http://www.southend.gov.uk/
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The information in this e-mail and any attachments is confidential and may be subject to legal professional privilege. It is intended solely for the attention and use of the named addressee(s). If you are not the intended recipient, please notify the sender immediately. Unless you are the intended recipient or his/her representative you are not authorised to, and must not, read, copy, distribute, use or retain this message or any part of it. Communications sent to or from this organisations may be subject to recording and/or monitoring in accordance with relevant legislation.
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Customer Notice: Please do not e-mail Freedom of Information requests for
Southend City Council to individual officers. Please instead direct them
to [1][email address] where our central team will
direct their registration and completion.

Dear G Chait,

Thank you for your request received on 19.10.23 for information under the
Freedom of Information Act 2000 or the Environmental Information
Regulations 2004.

Your request should receive a reply by 16.11.23.

If you have any other queries, please get in touch quoting the FOI
reference number FOI 13650. Where possible please use email as telephone
contact may not always be possible.

Kind regards

Corporate Freedom of Information Team

Information Governance, Complaints and Resolution Hub | Information Rights
Support |

| [2][email address] | [3]www.southend.gov.uk

Southend-on-Sea City Council, Civic Centre, Victoria Avenue, Southend on
Sea, Essex, SS2 6ER

══════════════════════════════════════════════════════════════════════════

The information in this e-mail and any attachments is confidential and may
be subject to legal professional privilege. It is intended solely for the
attention and use of the named addressee(s). If you are not the intended
recipient, please notify the sender immediately. Unless you are the
intended recipient or his/her representative you are not authorised to,
and must not, read, copy, distribute, use or retain this message or any
part of it. Communications sent to or from this organisations may be
subject to recording and/or monitoring in accordance with relevant
legislation.

At present the integrity of e-mail across the Internet cannot be
guaranteed and messages and documents sent via this medium are potentially
at risk. You should perform your own virus checks before opening any
attachments.

Consider the environment. Please don't print this e-mail unless you really
need to.

References

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2. mailto:[email address]
3. http://www.southend.gov.uk/
http://www.southend.gov.uk/

Dear G Chait,

Freedom of Information Request – FOI 13650

I am writing regarding your request for information, which was received 19
October 2023. Please accept our apologies for the delay in sending our
response.

In that request you asked us for information below and I can confirm that
the search for the information you requested has been completed and I can
advise you of the following:

In terms of the Freedom of Information Act of 2000, and subject to section
40(2) on personal data, could you please provide me with your local
authority’s complete and most-recently updated list of all business
(non-residential) property rates data, including the following fields:

- Billing Authority Property Reference Code (linking the property to the
public VOA database reference)

- Firm's Trading Name (i.e. property occupant or ratepayer)

- Full Property Address (Number, Street, Postal Code, Town)

- Occupation / Vacancy status

- Date of Occupation / Vacancy

- Reliefs and / or exemption categories (classifications) granted or
applied

- Date that reliefs and / or exemption categories granted or applied

- Value of reliefs and / or exemption categories granted or applied (in
Pounds)

- Actual annual rates charged (in Pounds)

If you are unable to provide an absolute “Occupation / Vacancy” status,
please provide the balance of the information requested..

Please could you also provide a list of definitions for the codes for the
Exemptions and / or Reliefs you use.

Please provide these data as machine-readable as either a CSV or Microsoft
Excel file, capable of re-use, and under terms of the Open Government
Licence (reuse for any and all purposes, including commercial).

I last requested these data three months ago, and this is a request for
your latest updated dataset.

Please find attached document.

If you are unhappy with the service you have received and would like a
formal review of our response, you can write to the Information Rights
Support Service via email at [1][email address] or by
post at PO Box 6, Civic Centre, Victoria Avenue, Southend-on-Sea, Essex,
SS2 6ER

If you are not content with the outcome of your review, you can make a
complaint under the Council’s complaints process by writing to the
Corporate Complaints Team via email at
[2][email address] or via post to Civic Centre,
Victoria Avenue, Southend-on-Sea, Essex, SS2 6ER.

You can also apply directly to the Information Commissioner (ICO) for a
decision although generally the ICO cannot make a decision unless you have
exhausted the Council’s complaints procedure. The Information Commissioner
can be contacted at: The Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Yours sincerely

Corporate Freedom of Information Team

Information Governance, Complaints and Resolution Hub | Information Rights
Support

Southend-on-Sea City Council, Civic Centre, Victoria Avenue,
Southend-on-Sea, SS2 6ER

[3][email address] [4]www.southend.gov.uk

[5]Description: Twitter  [6]Twitter@SouthendCityC
[7]Description: Facebook  [8]Facebook.com/SouthendCCOfficial
[9]Description: Insta  [10]Instagram.com/southendcityc
[11]Description: Flickr  [12]Flickr.com/southendbc

══════════════════════════════════════════════════════════════════════════

The information in this e-mail and any attachments is confidential and may
be subject to legal professional privilege. It is intended solely for the
attention and use of the named addressee(s). If you are not the intended
recipient, please notify the sender immediately. Unless you are the
intended recipient or his/her representative you are not authorised to,
and must not, read, copy, distribute, use or retain this message or any
part of it. Communications sent to or from this organisations may be
subject to recording and/or monitoring in accordance with relevant
legislation.

At present the integrity of e-mail across the Internet cannot be
guaranteed and messages and documents sent via this medium are potentially
at risk. You should perform your own virus checks before opening any
attachments.

Consider the environment. Please don't print this e-mail unless you really
need to.

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]
4. http://www.southend.gov.uk/
6. https://twitter.com/SouthendCityC
8. https://www.facebook.com/SouthendCCOffic...
10. https://www.instagram.com/southendcityc
12. http://www.flickr.com/southendbc

Dear G Chait,

Re: Freedom of Information Request – FOI 13650

I am writing regarding your request for information, which was received on 11.01.2024.

In that request you asked us for information below:

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with your local authority’s complete and most-recently updated list of all business (non-residential) property rates data, including the following fields:

- Billing Authority Property Reference Code (linking the property to the public VOA database reference)

- Firm's Trading Name (i.e. property occupant or ratepayer)

- Full Property Address (Number, Street, Postal Code, Town)

- Occupation / Vacancy status

- Date of Occupation / Vacancy

- Reliefs and / or exemption categories (classifications) granted or applied

- Date that reliefs and / or exemption categories granted or applied

- Value of reliefs and / or exemption categories granted or applied (in Pounds)

- Actual annual rates charged (in Pounds)

If you are unable to provide an absolute “Occupation / Vacancy” status, please provide the balance of the information requested.

Please could you also provide a list of definitions for the codes for the Exemptions and / or Reliefs you use.

Please provide these data as machine-readable as either a CSV or Microsoft Excel file, capable of re-use, and under terms of the Open Government Licence (reuse for any and all purposes, including commercial).

I last requested these data three months ago, and this is a request for your latest updated dataset.

I can confirm that the search for the information you requested has been completed and I can advise you of the following revised response:

· Please see attached excel spreadsheet

If you are unhappy with the service you have received and would like a formal review of our response, you can write to the Information Rights Support Service via email at [email address].

If you are not content with the outcome of your review, you can make a complaint under the Council’s complaints process by writing to the Complaints Support Service via email at [email address] or via post to Civic Centre, Victoria Avenue, Southend-on-Sea, Essex, SS2 6ER.

You can also apply directly to the Information Commissioner (ICO) for a decision although generally the ICO cannot make a decision unless you have exhausted the Council’s complaints procedure. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Yours sincerely,

Gemma Thompson | Customer Support Co-ordinator | Information Governance, Complaints & Resolution Hub | Complaints Support
[email address] | http://www.southend.gov.uk/

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