Complete Non-Residential / Business Property Rates Data (Q1 2020)

The request was successful.

Dear Southend on Sea Borough Council,

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

- Billing Authority Property Reference Code (linking the property to the VOA database reference)
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)

If you are unable to provide an absolute “Occupation / Vacancy” status, please provide the Exemptions and / or Reliefs that a particular property may be receiving.

Please provide these data as machine-readable as either a CSV or Microsoft Excel file, capable of re-use, and under terms of the Open Government Licence (meaning reuse for any and all purposes, including commercial).

I last requested this data three months ago, and this is a request for an updated and current dataset.

I'm sure you get many requests for business rates and responding and managing these FOIs must be costly for you. Could I request that - as 71% of local authorities now do - you update and release this dataset via a dedicated page on your local authority website or on an open data service. I can recommend approaches for you to consider, and you should find that this reduces the time and cost of this request process.

Yours faithfully,

Gavin Chait

Southend FOI requests, Southend-on-Sea City Council

Dear G Chait,


Re: Freedom of Information Request – reference FOI 09662


I am writing regarding your request for information, which was received on


In that request you asked us for information regarding business rates


I can confirm that the search for the information you requested has been
completed and I can advise you of the following:


• Your request has been handled under the Freedom of Information Act
2000. I can confirm that Southend-on-Sea Borough Council holds the
information that you have asked for regarding business rates data. The
information that you have requested is however exempt from disclosure
under Section 21 of the Freedom of Information Act 2000. This is
because it is reasonably accessible to you as it can be found on our
website here:


The information that you have requested can be found within the “Related
Downloads” section of the page, and the webpage provides an explanation of
the data that is published. Section 21 of the Freedom of Information Act
does not require us to consider the public interest in releasing the data
to you, as the data is already publicly available.


• If you are looking to receive more recent data regarding business
rates data, please note that while we do hold this information in
individual records, the published report is updated on a quarterly


As we have an intention to publish, in accordance with Section 22 of the
Freedom of Information Act we are not obliged to provide you with the
requested information at this time.


We have considered the public interest in providing this information ahead
of publication but have concluded that the public interest is sufficiently
met by providing this information on a regular, quarterly basis.


• In some cases, information relating to individuals will have been
removed from the data that we publish. This is because to provide it
would enable the identification of the individual concerned, which is
contrary to their rights under the Data Protection Act 2018. We
consider that there is no overriding public interest in disclosing
this information, and as such it is exempt under Section 40(2) of the
Freedom of Information Act 2000.


If you wish to discuss any of the above, please contact me. Please
remember to quote the reference number above in any future communications.


If you are unhappy with the service you have received in relation to your
request and wish to request a review of our response, you should write to
the Knowledge and Information Manager, PO Box 6, Civic Centre, Victoria
Avenue, Southend-on-Sea, Essex, SS2 6ER.


If you are not content with the outcome of your review, you can make a
complaint under the Council’s complaints process by writing to Corporate
Complaints Officer, Office of the Chief Executive, PO Box 6, Civic Centre,
Victoria Avenue, Southend-on-Sea, Essex, SS2 6ER.


You can also apply directly to the Information Commissioner (ICO) for a
decision although generally the ICO cannot make a decision unless you have
exhausted the Council’s complaints procedure. The Information Commissioner
can be contacted at: The Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire, SK9 5AF.


Yours sincerely,


Holly Gudgin

Knowledge Support Officer

Corporate Freedom of Information Team




Holly Gudgin – Corporate Freedom of Information Team – Southend-on-Sea
Borough Council

Working to make lives better

( 01702 534929 (Direct) | *
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Corporate Strategy Group l Transformation Service l Southend-on-Sea
Borough Council | Civic Centre, Victoria Avenue, Southend on Sea, Essex,



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