Complete Non-Residential / Business Property Rates Data (Q1 2019)

The request was successful.

Dear Ealing Borough Council,

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

- Billing Authority Property Reference Code (linking the property to the VOA database reference)
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)

If you are unable to provide an absolute “Occupation / Vacancy” status, please provide the Exemptions and / or Reliefs that a particular property may be receiving.

Please provide these data as machine-readable as either a CSV or Microsoft Excel file, capable of re-use, and under terms of the Open Government Licence (meaning reuse for any and all purposes, including commercial).

I last requested this data three months ago, and this is a request for an updated and current dataset.

I'm sure you get many requests for business rates and responding and managing these FOIs must be costly for you. Could I request that - as 71% of local authorities now do - you update and release this dataset via a dedicated page on your local authority website or on an open data service. I can recommend approaches for you to consider, and you should find that this reduces the time and cost of this request process.

Yours faithfully,

Gavin Chait

foirequests, Ealing Borough Council

1 Attachment

Thank you for your contacting the Freedom of Information team for Ealing
council.

 

All NEW requests for information will be logged and processed during
office hours.

 

Request responses will be sent within 20 working days.

 

If you require information relating to Personal information, please
contact the Data Protection Team at [email address]

 

Kind Regards,

 

 

Information Governace Team

[Ealing Borough Council request email]

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foirequests, Ealing Borough Council

4 Attachments

Dear Gavin Chait,

 

Please find attached response to your recent Freedom of Information/EIR
request.

 

If you are dissatisfied with the handling of your request, you can request
an internal review. 

Details of the Freedom of Information complaints process can be found at:

 

[1]http://www.ealing.gov.uk/info/200640/fre...

 

Your request for an internal review should be submitted to us within 40
working days of your receipt of this response.  Any such request received
after this time will only be considered at our discretion.

 

If you remain dissatisfied by the outcome of the Internal Review you have
the right to submit your complaint to the Information Commissioner at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

Kind Regards

 

Information Governance Team (FOI/EIR)

 

Ealing Council

Freedom of Information

3rd  Floor, North East

Perceval House

14-16 Uxbridge Road

London W5 2HL

Tel: (020) 8825 5000

 

[2]cid:image003.png@01D40E1B.DABC5AF0

 

 

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References

Visible links
1. http://www.ealing.gov.uk/info/200640/fre...

Dear foirequests,

Thank you so much for the data provided, however can you please provide these data in machine-readable as either a CSV or Microsoft Excel file

Yours sincerely,

Gavin Chait

foirequests, Ealing Borough Council

2 Attachments

Dear Gavin Chait,

 

Please find attached the excel spreadsheet you requested.

 

Kind regards,

Kam Ubhi

Information Governance Officer.

 

From: Gavin Chait <[FOI #541379 email]>
Sent: 28 January 2019 09:14
To: foirequests <[Ealing Borough Council request email]>
Subject: Re: FOI Response 19-0001 FINAL.pdf

 

Dear foirequests,

Thank you so much for the data provided, however can you please provide
these data in machine-readable as either a CSV or Microsoft Excel file

Yours sincerely,

Gavin Chait

show quoted sections

Dear foirequests,

Thank you so much for providing the data, however the billing authority reference number, which I use to match your data to the VOA master list, is not included.

Please could you update this and provide an updated version of your data.

Yours sincerely,

Gavin Chait

foirequests, Ealing Borough Council

1 Attachment

 

Thank you for your contacting the Information Governance team (FOI/EIR) at
Ealing council.

 

All NEW requests for information will be logged and processed during
office hours.

 

An acknowledgement email will be sent to you with a reference number for
your records.

 

All requests are then processed and a response will be sent within 20
working days.

 

If you require information relating to Personal information, please
contact the Data Protection Team at [email address]

 

 

Kind Regards,

 

 

Information Governance Team

[Ealing Borough Council request email]

 

show quoted sections

foirequests, Ealing Borough Council

1 Attachment

Dear Gavin Chait,

 

We responded to your question in the original response to your request:

 

“Under Section 21 of the Act, billing authority reference numbers have not
been provided as they are available on the Valuation Office Agency
website.”

 

Kind regards,

Kam Ubhi

Information Governance Officer

 

 

From: Gavin Chait <[FOI #541379 email]>
Sent: 09 February 2019 00:55
To: foirequests <[Ealing Borough Council request email]>
Subject: RE: FOI Response 19-0001 FINAL.pdf

 

Dear foirequests,

Thank you so much for providing the data, however the billing authority
reference number, which I use to match your data to the VOA master list,
is not included.

Please could you update this and provide an updated version of your data.

Yours sincerely,

Gavin Chait

show quoted sections

Dear Kam Ubhi,

You state that you will not provide the billing reference as these are provided in the VOA data. However, in my FOI request I clearly state the "Billing Authority Property Reference Code (linking the property to the VOA database reference)".

In other words, this is the only common identity between your data and that in the VOA database, and is necessary to reconcile these datasets. Regular referrals of this type of refusal to the Information Commissioner has resulted in findings that such a common database reference field is necessary and critical to the dataset requested.

I am willing to refer this matter to ICO for adjudication, but you could save us both a great deal of time and effort by simply including all the requested terms, including the billing reference, as you have done in the past for previous requests (cf https://www.whatdotheyknow.com/request/c..., and https://www.whatdotheyknow.com/request/c...).

Yours sincerely,

Gavin Chait

foirequests, Ealing Borough Council

1 Attachment

Dear Gavin Chait,

 

I will send your request to the department and ask for their response.

 

Kind regards,

Kam Ubhi

Information Governance Officer

 

From: Gavin Chait <[FOI #541379 email]>
Sent: 13 February 2019 12:09
To: foirequests <[Ealing Borough Council request email]>
Subject: RE: FOI Response 19-0001 FINAL.pdf

 

Dear Kam Ubhi,

You state that you will not provide the billing reference as these are
provided in the VOA data. However, in my FOI request I clearly state the
"Billing Authority Property Reference Code (linking the property to the
VOA database reference)".

In other words, this is the only common identity between your data and
that in the VOA database, and is necessary to reconcile these datasets.
Regular referrals of this type of refusal to the Information Commissioner
has resulted in findings that such a common database reference field is
necessary and critical to the dataset requested.

I am willing to refer this matter to ICO for adjudication, but you could
save us both a great deal of time and effort by simply including all the
requested terms, including the billing reference, as you have done in the
past for previous requests (cf
[1]https://www.whatdotheyknow.com/request/c...,
and
[2]https://www.whatdotheyknow.com/request/c...).

Yours sincerely,

Gavin Chait

show quoted sections

foirequests, Ealing Borough Council

1 Attachment

Dear Gavin Chait,

 

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST (ACKNOWLEDGEMENT)

 

Thank you for your request for information.

It has been allocated the reference number of 19/0001IR , please keep a
record of this number.

 

Requests can take up to 20 working days to complete. 

If we require some further clarification in order to complete your
request, we will contact you to inform you of information we require.

 

Yours sincerely,   

 

Kam Ubhi

Information Governance Officer

 

From: Gavin Chait <[FOI #541379 email]>
Sent: 13 February 2019 12:09
To: foirequests <[Ealing Borough Council request email]>
Subject: RE: FOI Response 19-0001 FINAL.pdf

 

Dear Kam Ubhi,

You state that you will not provide the billing reference as these are
provided in the VOA data. However, in my FOI request I clearly state the
"Billing Authority Property Reference Code (linking the property to the
VOA database reference)".

In other words, this is the only common identity between your data and
that in the VOA database, and is necessary to reconcile these datasets.
Regular referrals of this type of refusal to the Information Commissioner
has resulted in findings that such a common database reference field is
necessary and critical to the dataset requested.

I am willing to refer this matter to ICO for adjudication, but you could
save us both a great deal of time and effort by simply including all the
requested terms, including the billing reference, as you have done in the
past for previous requests (cf
[1]https://www.whatdotheyknow.com/request/c...,
and
[2]https://www.whatdotheyknow.com/request/c...).

Yours sincerely,

Gavin Chait

show quoted sections

Dear Kam Ubhi,

Why are you treating this request as a new request? This is still my original request dated 2 January 2019 (https://www.whatdotheyknow.com/request/c...) and is incomplete. This is NOT a new request, and so you are still outside the statutory response period for that request.

Note, that you had 20 working days (https://www.whatdotheyknow.com/help/offi...) and this response should have been completed by 1 February.

You have not requested additional time, and so I still expect a response as quickly as possible given that the response is now delayed.

Yours sincerely,

Gavin Chait

foirequests, Ealing Borough Council

1 Attachment

Dear Gavin Chait,

 

Please note that we are not treating it as a new request but as an
Internal Review.  When a requestor is not happy with the response to a
request, we normally conduct an internal review,  Like an Freedom of
Information request this entitles us to provide the response within 20
working days.

 

Kind regards,

Kam Ubhi

Information Governance Officer

 

From: Gavin Chait <[FOI #541379 email]>
Sent: 14 February 2019 11:22
To: foirequests <[Ealing Borough Council request email]>
Subject: RE: FOI Response 19-0001 FINAL.pdf 19-0001IR

 

Dear Kam Ubhi,

Why are you treating this request as a new request? This is still my
original request dated 2 January 2019
([1]https://www.whatdotheyknow.com/request/c...)
and is incomplete. This is NOT a new request, and so you are still outside
the statutory response period for that request.

Note, that you had 20 working days
([2]https://www.whatdotheyknow.com/help/offi...) and this response
should have been completed by 1 February.

You have not requested additional time, and so I still expect a response
as quickly as possible given that the response is now delayed.

Yours sincerely,

Gavin Chait

show quoted sections

foirequests, Ealing Borough Council

4 Attachments

Dear Gavin Chait,

 

Please find attached our response to your recent Internal Review request.

 

If you remain dissatisfied by the outcome of the Internal Review you have
the right to submit your complaint to the Information Commissioner at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

(01625) 545 700

 

[1]https://ico.org.uk/make-a-complaint/

 

Kind Regards

 

Information Governance Team

Ealing Council

Freedom of Information

Perceval House

14-16 Uxbridge Road

London

W5 2HL

Tel: (020) 8825 8367

 

 

 

show quoted sections

References

Visible links
1. https://ico.org.uk/make-a-complaint/

Dear foirequests,

Thank you for your response, and for agreeing to provide the data as requested, however, a PDF document is not machine readable. Could you please provide a CSV file or an Excel file of the data provided, and as originally requested.

Yours sincerely,

Gavin Chait

foirequests, Ealing Borough Council

2 Attachments

Dear Gavin Chait,

 

Please find an excel spreadsheet attached of the data requested.

 

Kind regards,

Kam Ubhi

Information Governance Officer.

 

From: Gavin Chait <[FOI #541379 email]>
Sent: 19 February 2019 21:09
To: foirequests <[Ealing Borough Council request email]>
Subject: Re: FOI 19-0001 Internal Review response

 

Dear foirequests,

Thank you for your response, and for agreeing to provide the data as
requested, however, a PDF document is not machine readable. Could you
please provide a CSV file or an Excel file of the data provided, and as
originally requested.

Yours sincerely,

Gavin Chait

show quoted sections