Dear Sir,

I write in connection with your application for information which was
received by Merseyside Police on 24/08/2009. I note that you seek access to
the following information:

(Paraphrased) incidents that have happened or police attendance at the
student halls of residence known as Grand Central, Hilbre Street,
Liverpool, L3.

This is to inform you that I can not identify any specific records /
documents that will satisfy your request based on the details you have
provided. To enable Merseyside Police to meet your request could you please
provide this office with further information. I provide some guidance that
may assist you more clearly to describe the information you require:

1) Firstly you do not provide any time parameters. Please bear in mind that
the wider the parameters, the more information that is likely to be
captured which then increased the time to deal with the application.
Section 12 of the Act contains an exemption on the grounds of cost which
translated to time, equates to 12 hours work.

2) "Incidents that have happened" is clearly a wide phrase and would
include incidents which may not have been reported to police, despite the
nature of the incident. The second part of the application occasions that
police have been called to the location is perhaps more easily searchable.

Would you be content with 'incidents logs created where the location is
shown as Grand Halls, Hilbe Street, Liverpool 3'? Where police are
informed by telephone of an incident or crime at a location, then an
incident log is created. Please feel free to redefine your application as
necessary to meet your requirement.

3) Current guidance from the Information Commissioner is that an FOI
application is only valid if it contains a (real) person's name and an
address. Whilst Merseyside Police is content to use the response address in
your e-mailed application, I regret that I must ask you to provide a full
name to allow the application to be processed. Please refer to the
Information Commissioners website for more detail. The Link on the
whatdotheyknow.com will take you to the Information Commissioners website.

After receiving your reply, your request will then be considered and you
will receive the information requested within the statutory time scale of
20 working days as defined by the Freedom of Information Act 2000, subject
to the information not being exempt or containing reference to a third
party.

However, if the requested information has not been received by one month
after the above date, I will consider that you no longer wish to proceed
with this request and it will be treated as withdrawn.

There may be a fee payable for the retrieval, collection and provision of
the information you request. If this is the case you will be informed and
the 20 working day time scale will be suspended until we receive the
payment from you. If you chose not to make a payment then your request will
remain unanswered.

Yours faithfully,

D Jackson
Disclosure Analyst
Merseyside Police
Information Bureau
Disclosure Unit
PO BOX 59
LIVERPOOL
L69 1JD

============================================================
This email and any files transmitted with it are confidential and intended
solely for the use of the individual or entity to whom they are addressed.

If you have received this email in error please notify the sender as soon
as possible.

This footnote confirms that all reasonable steps have been taken to
ensure that this email message has been swept for the presence of
computer viruses.

The views expressed in this communication may not necessarily be the
views of Merseyside Police.

All communications, including telephone calls and electronic messages to
and from Merseyside Police may be subject to monitoring and recording.
============================================================

============================================================
This email and any files transmitted with it are confidential and intended
solely for the use of the individual or entity to whom they are addressed.

If you have received this email in error please notify the sender as soon
as possible.

This footnote confirms that all reasonable steps have been taken to
ensure that this email message has been swept for the presence of
computer viruses.

The views expressed in this communication may not necessarily be the
views of Merseyside Police.

All communications, including telephone calls and electronic messages to
and from Merseyside Police may be subject to monitoring and recording.
============================================================

Dear Mr.Kelly,

Reference No : DJAN- 7V8H4H (please quote in all correspondence)

Thank you for the clarification to your application for information received on 24/08/2009, by Merseyside Police. I
note that your are seeking information relating to:

(paraphrased) : Incident logs created where the location is shown as Grand Halls, Hilbre Street, Liverpool (L3
5GA, 5GB, 5GD, 5GE, 5GF & 5GG postcodes)

Your request will be dealt with under the terms of the Freedom of Information Act 2000 and will now be considered.
You will receive a response within the statutory time-scale of 20 working days as defined by the Act, subject to the
information not being exempt nor containing a reference to a third party. In the event that we are not able to
achieve this deadline you will be informed at the earliest opportunity and given a revised time-scale.

There may be a fee payable for the retrieval, collation and provision of the information you have requested. If this
is the case you will be informed and the 20 working day time scale will be suspended until we receive payment from
you.

Some requests may also require either full or partial transfer to another public authority in order to answer your
query in the fullest possible way. Again, you will be informed if this is the case.

Yours faithfully,

D. Jackson
Disclosure Analyst
Merseyside Police
Information Bureau
Disclosure Unit
PO Box 59,
LIVERPOOL L69 1JD
Fax: 0151 777 7099
Email : [Merseyside Police request email]

Further information in respect of Freedom of Information and Merseyside
Police can be found on the Force website at:
http://www.merseyside.police.uk/html/sup...

Dear Mr. Kelly,

I write in connection with your request for information, dated 24/08/2009,
concerning:

(paraphrased) : Incident logs created where the location is shown as Grand
Halls, Hilbre Street, Liverpool (L3 5GA, 5GB, 5GD, 5GE, 5GF & 5GG
postcodes)

The public interest in providing a response to you is currently under
consideration.

The FOI Act obliges us to respond to requests promptly and in any case no
later than 20 working days after receiving your request. We must consider
firstly whether we can comply with section 1(1)(a) of the Act, which is our
duty to confirm whether or not the information requested is held and
secondly we must comply with section 1 (1)(b), which is the provision of
such information. However, when a qualified exemption applies either to the
confirmation or denial or the information provision and the public interest
is engaged, the act allows the time for response to be longer than 20
working days, if the balance of such public interest is undetermined.

In this case we have not yet reached a decision on where the balance of the
public interest lies in respect of either of the above obligations. We
estimate that is will take an extra 13 working days to take a decision on
where this balance lies. Therefore we plan to let you have a response by
09/10/2009. If it appears that it will take longer than this to reach a
conclusion, you will be kept informed. If possible the response will be
supplied before this date.

The specific exemption(s) which apply in relation to your request is/are;

Sect 30, Freedom of Information Act 2000, the law enforcement exemption.

which require public interest tests. This is what is currently taking
place. Taking that into account this email acts as a refusal notice under
Section 17* in that it informs you that it;

confirms that a response will not be provided within 20 working days,
provides the exemptions presently under consideration and
states (if that would otherwise be apparent) why the exemptions may
apply following public interest considerations.

*(non-provision of a response within the 20 working days as prescribed by
the Act constitutes a refusal).

As stated above it is the intention of the Force to respond further by the
date stated.

Complaint information (See attached file: Complaint Notice.doc)

I apologise for any inconvenience caused.

Yours faithfully

D Jackson
Disclosure Analyst
Information Bureau
Merseyside Police
PO BOX 59
LIVERPOOL L69 1JD
Fax: 0151 777 7099
E-mail: [Merseyside Police request email]

============================================================
This email and any files transmitted with it are confidential and intended
solely for the use of the individual or entity to whom they are addressed.

If you have received this email in error please notify the sender as soon
as possible.

This footnote confirms that all reasonable steps have been taken to
ensure that this email message has been swept for the presence of
computer viruses.

The views expressed in this communication may not necessarily be the
views of Merseyside Police.

All communications, including telephone calls and electronic messages to
and from Merseyside Police may be subject to monitoring and recording.
============================================================

Dear Mr. Kelly,

I write in connection with your request for information, dated 24/08/2009,
concerning:

(summary of request) incident data relating to Grand Halls, Hilbre Street,
Liverpool.

The public interest in providing a response to you is currently under
consideration.

The FOI Act obliges us to respond to requests promptly and in any case no
later than 20 working days after receiving your request. We must consider
firstly whether we can comply with section 1(1)(a) of the Act, which is our
duty to confirm whether or not the information requested is held and
secondly we must comply with section 1 (1)(b), which is the provision of
such information. However, when a qualified exemption applies either to the
confirmation or denial or the information provision and the public interest
is engaged, the act allows the time for response to be longer than 20
working days, if the balance of such public interest is undetermined.

In this case we have not yet reached a decision on where the balance of the
public interest lies in respect of either of the above obligations. We
estimate that is will take an extra 13 working days to take a decision on
where this balance lies. Therefore we plan to let you have a response by
09/10/2009. If it appears that it will take longer than this to reach a
conclusion, you will be kept informed.

Section 31, Law enforcement exemption
Section 40 Personal data exemption

The application is currently with a senior decision maker. Taking that into
account this email acts as a refusal notice under Section 17* in that it
informs you that it;

confirms that a response will not be provided within 20 working days,
provides the exemptions presently under consideration and
states (if that would otherwise be apparent) why the exemptions may
apply following public interest considerations.

*(non-provision of a response within the 20 working days as prescribed by
the Act constitutes a refusal).

As stated above it is the intention of the Force, to respond further by the
date stated.

Complaint information (See attached file: Complaint Notice.doc)

I apologise for any inconvenience caused.

Yours faithfully

D Jackson
Disclosure Analyst
Information Bureau
Merseyside Police
PO BOX 59
LIVERPOOL L69 1JD
Fax: 0151 777 7099
E-mail: [Merseyside Police request email]

============================================================
This email and any files transmitted with it are confidential and intended
solely for the use of the individual or entity to whom they are addressed.

If you have received this email in error please notify the sender as soon
as possible.

This footnote confirms that all reasonable steps have been taken to
ensure that this email message has been swept for the presence of
computer viruses.

The views expressed in this communication may not necessarily be the
views of Merseyside Police.

All communications, including telephone calls and electronic messages to
and from Merseyside Police may be subject to monitoring and recording.
============================================================

============================================================
This email and any files transmitted with it are confidential and intended
solely for the use of the individual or entity to whom they are addressed.

If you have received this email in error please notify the sender as soon
as possible.

This footnote confirms that all reasonable steps have been taken to
ensure that this email message has been swept for the presence of
computer viruses.

The views expressed in this communication may not necessarily be the
views of Merseyside Police.

All communications, including telephone calls and electronic messages to
and from Merseyside Police may be subject to monitoring and recording.
============================================================

Dear Mr. Kelly,

Response Letter - FOI Application DJAN - 7V8H4H (please quote in all
correspondence)

I write in connection with your request for information which was received
by Merseyside Police on 24/08/2009. I note that you seek access to the
following information:

(paraphrased) incidents that have happened or police attendance at the
student halls of residence at Hilbre Street, Liverpool, L3.

Following receipt for your request searches were conducted within the
Merseyside Police to locate information relevant to your request. I can
confirm that the information that your requested is held by Merseyside
Police.

To locate the information relevant to your request, searches were conducted
in the Calls & Crime Recording Bureau incident recording records.
The searches located the records relevant to your request which are on the
attached schedule.

I have today been authorised by the senior decision maker in this case,
N.J. Boardman, Head of Information Bureau to disclose the located
information to you, as attached. Please find attached a schedule consisting
of two pages.

Complaint Rights

Your attention is drawn to the information following this response, which
details your rights review and of complaint.

Should you have any further inquiries concerning this matter, please write
or e-mail me, on the below address, quoting the reference number above.
I apologise that I have not been authorised to make this disclosure at an
earlier date.

Yours faithfully

D Jackson
Disclosure Analyst
Merseyside Police
Information Bureau
Information Access Unit
PO BOX 59
LIVERPOOL L69 1JD
Fax: 0151 777 7099
E-mail: [Merseyside Police request email]

Schedule(s) of disclosed information: (See attached file: Response
Table DJ 107-09 (DJAN-7V8H4H).doc)

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Making a complaint or appeal about your Freedom of Information response

We accept that sometimes you may not agree with the decision we’ve made
about your Freedom of Information request. If this is the case there is an
internal complaints procedure that you should follow.

You should make your complaint in writing to:

Merseyside Police
Force Information Manager
Information Management & Disclosure Department
PO Box 59
LIVERPOOL
L69 1JD

It should detail:
What the original request was
The individual reference number (if known)
The nature of the complaint
Why you feel you should have received more information

Your complaint will be fully investigated and will be dealt with by a staff
member who was not involved in the original decision. We will write to you
to advise the outcome of your complaint.

If you are dissatisfied with the results of your complaint you have the
right to appeal to the Information Commissioner. He can be contacted at:

The Office of the Information Commissioner
Wycliffe House
Water Lane
WILMSLOW
SK9 5AF

More information is available from the Information Commissioner's website

http://www.ico.gov.uk