Dear South Ayrshire Council,
Good Afternoon,

I am making a request under the Freedom of Information Act in relation to Community Benefits/Social Value in Procurement and would be obliged if you could provide a response to the following:

1) Organisation Name
2) Please provide details of the Name and Email of Lead Officer with responsibility for Community Benefits in your organisation.
3) Do you currently have a system/database for monitoring and recording community benefits delivered as part of your contract portfolio?
4) What kind of recording system/database do you have (eg: Excel spreadsheet, access database, third party software)?
5) Can you provide a copy template/screen dump or extract of the key reporting fields please?
6) If you use third party software can you provide the name of the system?
7) If you use third party software have you had to bespoke this to suit your requirements?
8) Are the Community Benefits voluntary/mandatory or both?
9) How often do you monitor delivery of Community Benefits eg: weekly, monthly?
10) Do you associate a value/cost to each Community Benefit?
11) What categories of benefits do you currently capture, please tick all that apply and provide details of any other additional benefits, which you capture:

Number of full time equivalent (FTE) employment opportunities created
Number of NON-LOCAL full time equivalent (FTE) employment opportunities created
Number of LOCAL full time equivalent (FTE) employment opportunities created
Number of full time equivalent (FTE) hires of those who were previously unemployed
Number of full time equivalent (FTE) hires from groups who face barriers to employment
Number of apprenticeship opportunities created
Number of apprenticeship opportunities completed
Number of apprenticeship weeks delivered
Number of training opportunities created, other than apprentices
Number of training opportunities completed, other than apprentices
Number of training hours completed on formal training opportunities
Number of weeks of work experience or work placements completed
Number of disabled people on apprenticeship schemes
Number of disabled people on other training schemes under the contract
Number of people-hours spent supporting local community integration, such as volunteering and other community-led initiatives
Number of people-hours of mentoring delivered
Number of people hours of mock interviews, CV writing, careers advice delivered
Number of people hours spent on Education Engagement activities with schools or higher
education facilities
Site Visits by Schools - Number of persons
Site Visits by Colleges - Number of persons
Supply Chain Briefings - Number of persons
Community Donations - £
Community Fundraising - £
** Note – there may be slight differences in terminology but measurable outcome is the same
12) Do you experience issues collecting and reporting Community Benefit information? What are these if applicable?
13) What do you consider the main advantages and disadvantages of Community Benefits monitoring and reporting?
14) Do you believe that suppliers add costs of Community Benefits to their tender cost submissions and do you have any evidence/examples to demonstrate this?
15) Do you think it would be beneficial to your organisation if the Scottish Government introduced a standard set of Community Benefit metrics?
16) Do you or are you considering using the TOMS framework for measuring Community Benefits?
17) Do you use a different measurement framework eg: United Nations Sustainable Development Goals?
18) Do you collect data on any Community Wealth Building Pledges? If yes, can you provide details of the pledges?
19) Do you collect data in regards to sustainability/carbon measures? If yes, can you provide details of any metrics you report against?
20) Do you currently monitor and record Fair Work Practices/Fair Work First criteria? If yes, what metrics and if no what metrics would you like to capture?
21) If you were offered the opportunity to assist in the development of a system, which would allow you to shape the requirements, content and design - would you be an interested participant?

Name of Officer Completing Questionnaire

May I take this opportunity to thank you for providing a response to the above.

Yours faithfully,

J McLean

Yours faithfully,

J McLean

FOI, South Ayrshire Council

Thank you for contacting South Ayrshire Council, Freedom of Information. 
This automatic reply is just to let you know we have received your email
and will be in touch soon.

 

Freedom of Information - requests will be processed in line with the
Freedom of Information (Scotland) Act 2002
([1]www.legislation.gov.uk/asp/2002/13/contents)

 

Environmental Information - requests will be processed in line with the
Environmental Information (Scotland) Regulations 2004
([2]www.legislation.gov.uk/ssi/2004/520/contents/made)

 

We may need to get in touch with you to seek more information or request
clarification from you to allow us to process your request.

 

To view how we process your personal data when you make a request to us,
please visit our website at [3]www.south-ayrshire.gov.uk/privacy-notices

 

You can also find out more information about our FOI service at: 
[4]www.south-ayrshire.gov.uk/foi and your information rights at:
[5]www.itispublicknowledge.info/YourRights

 

We will be in touch with you again when we have the response to your
request, or need further information from you, but meantime please do not
hesitate to contact us further on the contact details provided below.

 

Regards

 

Information Governance | Chief Executive's Office |
[6][email address] | Tel: 01292 612223 | County Buildings,
Wellington Square, Ayr, KA7 1DR | [7]www.south-ayrshire.gov.uk

 

 

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FOI, South Ayrshire Council



Thank you for contacting South Ayrshire Council, Freedom of
Information. This automatic reply is just to let you know we have received
your email and will be in touch soon. 

 

Freedom of Information requests will be processed in line with the Freedom
of Information (Scotland) Act 2002
([1]www.legislation.gov.uk/asp/2002/13/contents)

 

Evironmental Information requests will be processed in line with the
Environmental Information (Scotland) Regulations 2004
([2]www.legislation.gov.uk/ssi/2004/520/contents/made)

 

We may need to get in touch with you to to seek more information or
request clarification from you to allow us to process your request.

 

To view how we process your personal data when you make a request to us,
please visit our website at [3]www.south-ayrshire.gov.uk/privacy-notices

 

You can also find out more information about our FOI service at: 
[4]www.south-ayrshire.gov.uk/foi and your information rights
at: [5]https://www.itspublicknowledge.info/Your...

 

We will be in touch with you again when we have the response to your
request, or need further information from you, but meantime please do not
hesitate to contact us further on the contact details provided below.

 

Regards

 

Information Governance | Chief Executive's Office |
[email address] | Tel: 01292 612223 | County Buildings,
Wellington Square, Ayr, KA7 1DR | [6]www.south-ayrshire.gov.uk

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FOI, South Ayrshire Council

1 Attachment

Good afternoon

 

Thank you for your recent enquiry which was given the above reference
number.

 

1) South Ayrshire Council

 

2) Contract and Supplier Management Team, Procurement –
[1][email address]

 

3) South Ayrshire Council currently track all community benefit
pledges/returns in house with use of Microsoft Excel.

 

4) As stated within Q3, South Ayrshire Council currently track all
community benefit pledges/returns in house with use of Microsoft Excel.

 

5) See attached

 

6) N/A - no third-party software being used at SAC.

 

7) N/A - no third-party software being used at SAC.

 

8) Mandatory.

 

9) Bi-annually SAC request an update from all suppliers/service provider
who have a Community Benefit pledge within their initial agreed contract.

 

10) No.

 

11) The categories which we chose to track our Community Benefits pledges
at South Ayrshire Council are as follows:

 

·                Improving Local Employability – New Jobs

·                Sustainable Processes

·                Supported Business, Third Sector and Voluntary
Initiatives

·                Delivering Training and Development

·                Other; Sponsor Charity work, etc

·                Work experience Placements/Programmes

·                Enhancing & Improving Local Community Projects

·                Improving Education and Skills - Apprenticeships

 

12) No.

 

13) Advantage – allows us to keep track of what is happening in our local
area.

Disadvantage – time consuming at times due to levels of admin involved in
the tracking.

 

14) No.

 

15) N/A.

 

16)No.

 

17) No.

 

18) No.

 

19) Yes, we track all data submitted during the tender process whereby a
sustainability clause has been included as scoreable criteria.

 

20) Yes

In terms of capturing metrics tenderers are requested to describe how they
will commit to progressing towards adopting the five Fair Work First
criteria below for workers (including any agency or sub-contractor
workers) engaged in the delivery of a contract.

1) appropriate channels for effective voice, such as trade union
recognition;

2)investment in workforce development;

3)no inappropriate use of zero hours contracts;

4)action to tackle the gender pay gap and create a more diverse and
inclusive workplace; and,

5)providing fair pay for workers (for example,  [2]payment of the real
Living Wage).

 

These are all captured as part of any tender return from potential
suppliers.

 

21) Yes

 

If you are dissatisfied with the handling of your request you can ask for
a review.  A request for a review must be submitted within 40 working days
and should be put in writing to Deborah McVey, Information Governance Team
Leader, South Ayrshire Council, County Buildings, Wellington Square, Ayr
KA7 1DR, Tel: 01292 612223, Email: [3][South Ayrshire Council request email].  If you
remain dissatisfied after a review, you have the right to apply to the
Scottish Information Commissioner for a decision. This must be submitted
within 6 months after the review and should be put in writing to the
Scottish Information Commissioner at Kinburn Castle, Doubledykes Road, St.
Andrews, Fife KY16 9DS, Tel: 01334 464610 Email:
[4][email address] or use the online portal
[5]http://www.itspublicknowledge.info/YourR...
     

 

Kind regards

Andrew

 

Information Governance | Chief Executive’s Office |
[6][email address] | Tel: 01292 612223 | South Ayrshire Council
| County Buildings, Wellington Square, Ayr, KA7 1DR |
[7]www.south-ayrshire.gov.uk

 

 

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