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Community Benefits/Social Value in Procurement

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Dear Scotland Excel,
Good Afternoon,

I am making a request under the Freedom of Information Act in relation to Community Benefits/Social Value in Procurement and would be obliged if you could provide a response to the following:

1) Organisation Name
2) Please provide details of the Name and Email of Lead Officer with responsibility for Community Benefits in your organisation.
3) Do you currently have a system/database for monitoring and recording community benefits delivered as part of your contract portfolio?
4) What kind of recording system/database do you have (eg: Excel spreadsheet, access database, third party software)?
5) Can you provide a copy template/screen dump or extract of the key reporting fields please?
6) If you use third party software can you provide the name of the system?
7) If you use third party software have you had to bespoke this to suit your requirements?
8) Are the Community Benefits voluntary/mandatory or both?
9) How often do you monitor delivery of Community Benefits eg: weekly, monthly?
10) Do you associate a value/cost to each Community Benefit?
11) What categories of benefits do you currently capture, please tick all that apply and provide details of any other additional benefits, which you capture:

Number of full time equivalent (FTE) employment opportunities created
Number of NON-LOCAL full time equivalent (FTE) employment opportunities created
Number of LOCAL full time equivalent (FTE) employment opportunities created
Number of full time equivalent (FTE) hires of those who were previously unemployed
Number of full time equivalent (FTE) hires from groups who face barriers to employment
Number of apprenticeship opportunities created
Number of apprenticeship opportunities completed
Number of apprenticeship weeks delivered
Number of training opportunities created, other than apprentices
Number of training opportunities completed, other than apprentices
Number of training hours completed on formal training opportunities
Number of weeks of work experience or work placements completed
Number of disabled people on apprenticeship schemes
Number of disabled people on other training schemes under the contract
Number of people-hours spent supporting local community integration, such as volunteering and other community-led initiatives
Number of people-hours of mentoring delivered
Number of people hours of mock interviews, CV writing, careers advice delivered
Number of people hours spent on Education Engagement activities with schools or higher
education facilities
Site Visits by Schools - Number of persons
Site Visits by Colleges - Number of persons
Supply Chain Briefings - Number of persons
Community Donations - £
Community Fundraising - £
** Note – there may be slight differences in terminology but measurable outcome is the same
12) Do you experience issues collecting and reporting Community Benefit information? What are these if applicable?
13) What do you consider the main advantages and disadvantages of Community Benefits monitoring and reporting?
14) Do you believe that suppliers add costs of Community Benefits to their tender cost submissions and do you have any evidence/examples to demonstrate this?
15) Do you think it would be beneficial to your organisation if the Scottish Government introduced a standard set of Community Benefit metrics?
16) Do you or are you considering using the TOMS framework for measuring Community Benefits?
17) Do you use a different measurement framework eg: United Nations Sustainable Development Goals?
18) Do you collect data on any Community Wealth Building Pledges? If yes, can you provide details of the pledges?
19) Do you collect data in regards to sustainability/carbon measures? If yes, can you provide details of any metrics you report against?
20) Do you currently monitor and record Fair Work Practices/Fair Work First criteria? If yes, what metrics and if no what metrics would you like to capture?
21) If you were offered the opportunity to assist in the development of a system, which would allow you to shape the requirements, content and design - would you be an interested participant?

Name of Officer Completing Questionnaire

May I take this opportunity to thank you for providing a response to the above.

Yours faithfully,

J McLean

Yours faithfully,

J McLean

Lorne Campbell, Scotland Excel

4 Attachments

Dear Sir/Madam

 

Freedom of Information Application - Acknowledgement – SXL047

 

Thank you for your enquiry, received by Scotland Excel on 30 September
2021.

 

Good Afternoon,

 

 

 

I am making a request under the Freedom of Information Act in relation to
Community Benefits/Social Value in Procurement and would be obliged if you
could provide a response to the following:

 

 

 

1) Organisation Name

 

2) Please provide details of the Name and Email of Lead Officer with
responsibility for Community Benefits in your organisation.

 

3) Do you currently have a system/database for monitoring and recording
community benefits delivered as part of your contract portfolio?

 

4) What kind of recording system/database do you have (eg: Excel
spreadsheet, access database, third party software)?

 

5) Can you provide a copy template/screen dump or extract of the key
reporting fields please?

 

6) If you use third party software can you provide the name of the system?

 

7) If you use third party software have you had to bespoke this to suit
your requirements?

 

8) Are the Community Benefits voluntary/mandatory or both?

 

9) How often do you monitor delivery of Community Benefits eg: weekly,
monthly?

 

10) Do you associate a value/cost to each Community Benefit?

 

11) What categories of benefits do you currently capture, please tick all
that apply and provide details of any other additional benefits, which you
capture:

 

 

 

Number of full time equivalent (FTE) employment opportunities created

 

Number of NON-LOCAL full time equivalent (FTE) employment opportunities
created

 

Number of LOCAL full time equivalent (FTE) employment opportunities
created

 

Number of full time equivalent (FTE) hires of those who were previously
unemployed

 

Number of full time equivalent (FTE) hires from groups who face barriers
to employment

 

Number of apprenticeship opportunities created

 

Number of apprenticeship opportunities completed

 

Number of apprenticeship weeks delivered

 

Number of training opportunities created, other than apprentices

 

Number of training opportunities completed, other than apprentices

 

Number of training hours completed on formal training opportunities

 

Number of weeks of work experience or work placements completed

 

Number of disabled people on apprenticeship schemes

 

Number of disabled people on other training schemes under the contract

 

Number of people-hours spent supporting local community integration, such
as volunteering and other community-led initiatives

 

Number of people-hours of mentoring delivered

 

Number of people hours of mock interviews, CV writing, careers advice
delivered

 

Number of people hours spent on Education Engagement activities with
schools or higher

 

education facilities

 

Site Visits by Schools - Number of persons

 

Site Visits by Colleges - Number of persons

 

Supply Chain Briefings - Number of persons

 

Community Donations - £

 

Community Fundraising - £

 

** Note – there may be slight differences in terminology but measurable
outcome is the same

 

12) Do you experience issues collecting and reporting Community Benefit
information? What are these if applicable?

 

13) What do you consider the main advantages and disadvantages of
Community Benefits monitoring and reporting?

 

14) Do you believe that suppliers add costs of Community Benefits to their
tender cost submissions and do you have any evidence/examples to
demonstrate this?

 

15) Do you think it would be beneficial to your organisation if the
Scottish Government introduced a standard set of Community Benefit
metrics?

 

16) Do you or are you considering using the TOMS framework for measuring
Community Benefits?

 

17) Do you use a different measurement framework eg: United Nations
Sustainable Development Goals?

 

18) Do you collect data on any Community Wealth Building Pledges? If yes,
can you provide details of the pledges?

 

19) Do you collect data in regards to sustainability/carbon measures? If
yes, can you provide details of any metrics you report against?

 

20) Do you currently monitor and record Fair Work Practices/Fair Work
First criteria? If yes, what metrics and if no what metrics would you like
to capture?

 

21) If you were offered the opportunity to assist in the development of a
system, which would allow you to shape the requirements, content and
design - would you be an interested participant?

 

 

 

Name of Officer Completing Questionnaire

 

 

 

May I take this opportunity to thank you for providing a response to the
above.

 

 

 

Yours faithfully,

 

 

 

J McLean

 

I am writing to inform you that your application for information is being
dealt with under the provisions of the Freedom of Information (Scotland)
Act, 2002 (“the Act”). Section 10(1) of the Act stipulates that enquiries
must be dealt with within twenty working days of receipt.  However, we
will endeavour to answer your enquiry as soon as possible.

 

Regards

 

 

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - -

Lorne Campbell | Corporate Services Manager

Tel: +441414888755  |  Mob: +44 7565331663

[1][IMG] [2][IMG]  [3][IMG]

Renfrewshire House  |  Cotton Street  |  Paisley  |  PA1 1AR

 

Professional | Courageous | Respectful | Integrity

 

[4][IMG]

 

 

 

show quoted sections

Lorne Campbell, Scotland Excel

6 Attachments

Dear Sir / Madam

 

Our Ref: SXL047

 

I write in reference to the Freedom of Information request you made with
Scotland Excel which was received on 30 September 2021. Your request is
detailed below.

 

Good Afternoon,

 

I am making a request under the Freedom of Information Act in relation to
Community Benefits/Social Value in Procurement and would be obliged if you
could provide a response to the following:

 

1) Organisation Name

 

2) Please provide details of the Name and Email of Lead Officer with
responsibility for Community Benefits in your organisation.

 

3) Do you currently have a system/database for monitoring and recording
community benefits delivered as part of your contract portfolio?

 

4) What kind of recording system/database do you have (eg: Excel
spreadsheet, access database, third party software)?

 

5) Can you provide a copy template/screen dump or extract of the key
reporting fields please?

 

6) If you use third party software can you provide the name of the system?

 

7) If you use third party software have you had to bespoke this to suit
your requirements?

 

8) Are the Community Benefits voluntary/mandatory or both?

 

9) How often do you monitor delivery of Community Benefits eg: weekly,
monthly?

 

10) Do you associate a value/cost to each Community Benefit?

 

11) What categories of benefits do you currently capture, please tick all
that apply and provide details of any other additional benefits, which you
capture:

 

Number of full time equivalent (FTE) employment opportunities created

 

Number of NON-LOCAL full time equivalent (FTE) employment opportunities
created

 

Number of LOCAL full time equivalent (FTE) employment opportunities
created

 

Number of full time equivalent (FTE) hires of those who were previously
unemployed

 

Number of full time equivalent (FTE) hires from groups who face barriers
to employment

 

Number of apprenticeship opportunities created

 

Number of apprenticeship opportunities completed

 

Number of apprenticeship weeks delivered

 

Number of training opportunities created, other than apprentices

 

Number of training opportunities completed, other than apprentices

 

Number of training hours completed on formal training opportunities

 

Number of weeks of work experience or work placements completed

 

Number of disabled people on apprenticeship schemes

 

Number of disabled people on other training schemes under the contract

 

Number of people-hours spent supporting local community integration, such
as volunteering and other community-led initiatives

 

Number of people-hours of mentoring delivered

 

Number of people hours of mock interviews, CV writing, careers advice
delivered

 

Number of people hours spent on Education Engagement activities with
schools or higher

 

education facilities

 

Site Visits by Schools - Number of persons

 

Site Visits by Colleges - Number of persons

 

Supply Chain Briefings - Number of persons

 

Community Donations - £

 

Community Fundraising - £

 

** Note – there may be slight differences in terminology but measurable
outcome is the same

 

12) Do you experience issues collecting and reporting Community Benefit
information? What are these if applicable?

 

13) What do you consider the main advantages and disadvantages of
Community Benefits monitoring and reporting?

 

14) Do you believe that suppliers add costs of Community Benefits to their
tender cost submissions and do you have any evidence/examples to
demonstrate this?

 

15) Do you think it would be beneficial to your organisation if the
Scottish Government introduced a standard set of Community Benefit
metrics?

 

16) Do you or are you considering using the TOMS framework for measuring
Community Benefits?

 

17) Do you use a different measurement framework eg: United Nations
Sustainable Development Goals?

 

18) Do you collect data on any Community Wealth Building Pledges? If yes,
can you provide details of the pledges?

 

19) Do you collect data in regards to sustainability/carbon measures? If
yes, can you provide details of any metrics you report against?

 

20) Do you currently monitor and record Fair Work Practices/Fair Work
First criteria? If yes, what metrics and if no what metrics would you like
to capture?

 

21) If you were offered the opportunity to assist in the development of a
system, which would allow you to shape the requirements, content and
design - would you be an interested participant?

 

Name of Officer Completing Questionnaire

 

May I take this opportunity to thank you for providing a response to the
above.

 

Yours faithfully,

 

J McLean

 

In relation to your FOI request reference SXL046, please find response
detailed below.

 

1) Organisation Name - Scotland Excel

2) Please provide details of the Name and Email of Lead Officer with
responsibility for Community Benefits in your organisation.

There is no designated Lead Officer for Community Benefits - these are
monitored by Procurement Category Teams

3) Do you currently have a system/database for monitoring and recording
community benefits delivered as part of your contract portfolio?

Yes

4) What kind of recording system/database do you have (eg: Excel
spreadsheet, access database, third party software)?

Excel Spreadsheet

5) Can you provide a copy template/screen dump or extract of the key
reporting fields please?

Please see attached.

6) If you use third party software can you provide the name of the system?

N/A

7) If you use third party software have you had to bespoke this to suit
your requirements?

N/A

8) Are the Community Benefits voluntary/mandatory or both?

Both

9) How often do you monitor delivery of Community Benefits eg: weekly,
monthly?

Six Monthly

10) Do you associate a value/cost to each Community Benefit?

No

11) What categories of benefits do you currently capture, please tick all
that apply and provide details of any other additional benefits, which you
capture:

All of the below are included as Community Benefits. (Note - there may be
slight differences in terminology but measurable outcome is the same)

 

Number of full time equivalent (FTE) employment opportunities created

Number of NON-LOCAL full time equivalent (FTE) employment opportunities
created

Number of LOCAL full time equivalent (FTE) employment opportunities
created

Number of full time equivalent (FTE) hires of those who were previously
unemployed

Number of full time equivalent (FTE) hires from groups who face barriers
to employment

Number of apprenticeship opportunities created

Number of apprenticeship opportunities completed

Number of apprenticeship weeks delivered

Number of training opportunities created, other than apprentices

Number of training opportunities completed, other than apprentices

Number of training hours completed on formal training opportunities

Number of weeks of work experience or work placements completed

Number of disabled people on apprenticeship schemes

Number of disabled people on other training schemes under the contract

Number of people-hours spent supporting local community integration, such
as volunteering and other community-led initiatives

Number of people-hours of mentoring delivered

Number of people hours of mock interviews, CV writing, careers advice
delivered

Number of people hours spent on Education Engagement activities with
schools or higher education facilities

Site Visits by Schools - Number of persons

Site Visits by Colleges - Number of persons

Supply Chain Briefings - Number of persons

Community Donations - £

Community Fundraising - £

 

The Freedom of Information (Scotland) Act 2002 only extends to recorded
information and not to thoughts or opinions, unless of course this
information has been recorded. With regard to the following questions
whilst we have no information recorded we have given our initial views to
your questions as follows:

 

12) Do you experience issues collecting and reporting Community Benefit
information? What are these if applicable?

Our process has been developed to drive/support/encourage positive
responses to our requests for CB Information.

13) What do you consider the main advantages and disadvantages of
Community Benefits monitoring and reporting?

We fully support the delivery of Community benefits and collection and
reporting is an enabler to positive delivery

14) Do you believe that suppliers add costs of Community Benefits to their
tender cost submissions and do you have any evidence/examples to
demonstrate this?

We have no evidence of this being the case

15) Do you think it would be beneficial to your organisation if the
Scottish Government introduced a standard set of Community Benefit
metrics?

We report and measure Community Benefits in line with and in compliance
with the Procurement Reform Act.

16) Do you or are you considering using the TOMS framework for measuring
Community Benefits?

See answer to Q15

17) Do you use a different measurement framework eg: United Nations
Sustainable Development Goals?

See answer to Q15

18) Do you collect data on any Community Wealth Building Pledges? If yes,
can you provide details of the pledges?

N/A at a framework level

19) Do you collect data in regards to sustainability/carbon measures? If
yes, can you provide details of any metrics you report against?

N/A at a framework level

20) Do you currently monitor and record Fair Work Practices/Fair Work
First criteria? If yes, what metrics and if no what metrics would you like
to capture?

Fair work practices are considered as part of tender evaluation and
covers:

o appropriate channels for effective voice, such as trade union
recognition
o investment in workforce development
o no inappropriate use of zero hours contracts
o action to tackle the gender pay gap and create a more diverse and
inclusive workplace
o providing fair pay for workers (for example, payment of the real
Living Wage)
o flexible and family friendly working practices for all workers from
day one of employment
o oppose the use of fire and rehire practices

21) If you were offered the opportunity to assist in the development of a
system, which would allow you to shape the requirements, content and
design - would you be an interested participant?.

 

If you are unhappy with the way in which Scotland Excel has dealt with
your request, you are entitled to require Scotland Excel to review its
decision.  A copy of Scotland Excel’s review procedures is attached.

 

Yours faithfully

 

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - -

Lorne Campbell | Corporate Services Manager

Tel: +441414888755  |  Mob: +44 7565331663

[1][IMG][2][IMG]  [3][IMG]

Renfrewshire House  |  Cotton Street  |  Paisley  |  PA1 1AR

 

Professional | Courageous | Respectful | Integrity

 

[4][IMG]

 

 

 

show quoted sections

We don't know whether the most recent response to this request contains information or not – if you are J McLean please sign in and let everyone know.