Communications between the Council and Electoral Reform Services re. the ballot at the Cambridge Road Estate

Paul Burnham made this Freedom of Information request to Kingston upon Thames Borough Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was refused by Kingston upon Thames Borough Council.

Dear Kingston upon Thames Borough Council,

Please release all communications between the Council and the ballot administrator Electoral Reform Services regarding the running of the regeneration ballot at the Cambridge Road Estate, including the aftermath of the ballot.

Please include all media: Email, WhatsApp, and any others; and all attached documents.

Yours faithfully,

Paul Burnham

RBK FOI, Kingston upon Thames Borough Council

Dear Mr Burnham
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST - REF NO -
FOIK1303 (please quote in correspondence)
I acknowledge your request for information received on 31st January
2022 relating to communication re the Cambridge Road Estate ballot
Your request is being considered and, if it is held, you will receive the
information requested within the statutory timescale of 20 working days as
defined by the Freedom of Information Act 2000, subject to the information
not being exempt or containing a reference to a third party.
If appropriate, the information may be provided in paper copy, normal font
size.  If you require alternative formats, e.g. language, audio, large
print, etc. then please let us know.
For your information, the Act defines a number of exemptions which may
prevent release of the information you have requested.  There will be an
assessment and if any of the exemption categories apply then the
information will not be released.  You will be informed if this is the
case, including your rights of appeal.
If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you.  You will be informed if this is the case.
A fee may be payable for this information.  This will be considered and
you will be informed if a fee is payable.  In this event the fee must be
paid before the information is processed and released.  The 20 working day
time limit is suspended until receipt of the payment.
Please be advised that in line with the Royal Borough of Kingston's
commitment to transparency, in due course an anonymous copy of your
request and our response may be published on our website.
Yours sincerely,

FOI Team

Royal Borough of Kingston upon Thames
London Borough of Sutton
[1]www.kingston.gov.uk
[2]www.sutton.gov.uk

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Paul Burnham left an annotation ()

Normally no later than 25 February 2022

CRE Regen Team, Kingston upon Thames Borough Council

Dear Mr Burnham

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST - REF NO - FOIK1303

 

I refer to your request for information received on 31st January 2022
concerning Communications regarding the Cambridge Road Estate ballot.

 

Your request is as follows:

 

Please release all communications between the Council and the ballot
administrator Electoral Reform Services regarding the running of the
regeneration ballot at the Cambridge Road Estate, including the aftermath
of the ballot.

 

Please include all media: Email, WhatsApp, and any others; and all
attached documents.

 

We have given careful consideration to your request. Unfortunately, we are
unable to provide the detail you have requested. This is because we have
estimated that to comply would far exceed the ‘appropriate limit’ as set
out in Section 12 of the Freedom of Information Act 2000. Section 12 makes
provision for public authorities to refuse requests for information where
the cost of dealing with them would exceed the appropriate limit which,
for local government, is set at £450. This represents the estimated cost
of one person spending 18 hours at £25 per hour in locating and retrieving
the information and then reviewing, identifying and redacting the
information that falls within the scope of this request. 

 

We would like to explain how we have reached this decision. 

 

We have identified 18 email accounts that may hold the information you
have requested. Many of these officers have now left the Council and their
accounts would need to be restored. We would then need to export data from
each individual account from 2019 to the present day using very broad
search terms. The exported information would then need to be carefully
reviewed in order to identify the information that falls within the scope
of your request. Identifying the requested information will take an
officer over the 18-hour limit. 

 

No other methods of communication were identified.

 

Local Authorities do however have a duty to provide advice and assistance
to a requester under Section 16 of FOIA where reasonable. We would suggest
that you narrow the scope of the request by providing a more specific
search term and timeframe or requesting specific information or a specific
document.

 

Should we receive a revised FOI request from you, please be aware that
this will be dealt with as a new request and therefore subject to the 20
working day timescale as outlined in the Freedom of Information Act. 

 

If you are unhappy with the way in which your request has been handled you
have the right to ask for an internal review.  Please notify us in writing
as soon as possible with the grounds upon which you feel the appeal is
justified to: [1][Kingston upon Thames Borough Council request email] or by post to Customer Care,
Guildhall 2, Kingston upon Thames, Surrey, KT1 1EU.

 

We aim to respond to you within 20 working days of receiving your request.
If it is going to take longer we will let you know.

 

Should you still be dissatisfied with the outcome you have the right to
refer to the Information Commissioner: Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF [2]www.ico.org.uk

 

Yours sincerely

CRE Regeneration team

[3]www.cambridgeroadestate.com
Follow us on [4]Instagram
Disclaimers apply, for full details see :
([5]https://www.kingston.gov.uk/email-discla...)

References

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2. http://www.ico.org.uk/
3. https://cambridgeroadestate.com/
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5. https://www.kingston.gov.uk/email-discla...

Paul Burnham left an annotation ()

Section 12 refusal