communications between SEPA and Macintosh Plant Hire

Clare Davidson made this Freedom of Information request to Scottish Environment Protection Agency

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear Scottish Environment Protection Agency,

Please provide all communications, to include letters, memos, notes,
e-mails including attachments, reports, draft report, minutes, hand
written meeting notes, diary entries and any other communication between
SEPA and MacIntosh Plant Hire and personnel acting on behalf of Macintosh Plant hire regarding earthworks at land at Cairdhillock, Near Westhill including the Kingsford stadium site and surrounding fields; from 1st January 2018 to 30th April 2019.

Yours faithfully,

Clare Davidson

Access to Information Enquiries, Scottish Environment Protection Agency

 

 

 

Dear Ms Davidson

 

REQUEST FOR INFORMATION - ACKNOWLEDGEMENT

 

I am writing to acknowledge receipt of your request, received by SEPA on
30 April 2019 , in which you asked for the following information:

 

 

Please provide all communications, to include letters, memos, notes, 
e-mails including attachments, reports, draft report, minutes, hand 
written meeting notes, diary entries and any other communication between 
SEPA and MacIntosh Plant Hire and personnel acting on behalf of Macintosh
Plant hire regarding earthworks at land at Cairdhillock, Near Westhill
including the Kingsford stadium site and surrounding fields; from 1st 
January 2018 to  30th April 2019.

 

We must respond to your request within a 20 working day timeframe.  This
means that we will issue you with a response by 30 May 2019  at the
latest.

 

Your unique reference number is F0190453. Please quote this in any future
contact with us about your request.

 

This acknowledgement has been sent electronically to
[1][FOI #572118 email]  If you would like a hard
copy signed letter please do not hesitate to contact us.

 

If you have any queries in the meantime please contact us.

 

Yours sincerely

 

 

Alison Ewing

SEPA Access to Information team

Email: [2][SEPA request email]

Tel: 01786 457700

 

The information contained in this email and any attachments may be
confidential and is intended solely for the use of the intended
recipients. Access, copying or re-use of the information in it by any
other is not authorised. If you are not the intended recipient please
notify us immediately by return email to [3][email address].

 

SEPA registered office: Strathallan House, Castle Business Park, Stirling,
FK9 4TZ. Under the Regulation of Investigatory Powers Act 2000, the email
system at SEPA may be subject to monitoring from time to time.

 

Dh’fhaodadh gum bi am fiosrachadh sa phost-d seo agus ceanglachan sam bith
a tha na chois dìomhair, agus cha bu chòir am fiosrachadh a bhith air a
chleachdadh le neach sam bith ach an luchd-faighinn a bha còir am
fiosrachadh fhaighinn. Chan fhaod neach sam bith eile cothrom fhaighinn
air an fhiosrachadh a tha sa phost-d no a tha an cois a’ phuist-d, chan
fhaod iad lethbhreac a dhèanamh dheth no a chleachdadh a-rithist. Mura
h-ann dhuibhse a tha am post-d seo, feuch gun inns sibh dhuinn sa bhad le
bhith cur post-d gu [4][email address]

 

Oifis chlàraichte: Taigh Srath Alain, Pàirc Gnothachais a’ Chaisteil,
Sruighlea FK9 4TZ. Fo Achd Riaghladh nan Cumhachdan Rannsachaidh 2000,
dh’fhaodadh gun tèid an siostam puist-d aig SEPA a sgrùdadh bho àm gu àm.

References

Visible links
1. mailto:[FOI #572118 email]
2. mailto:[SEPA request email]
3. mailto:[email address]
4. Contact us
mailto:[email address]

Access to Information Enquiries, Scottish Environment Protection Agency

 

 

 

 

Dear Ms Davidson

 

REQUEST FOR INFORMATION - UPDATE

 

Thank you for your recent request, received by SEPA on 16 April 2019

 

I am writing to apologise that we have been unable to issue you with a
response to your request within the 20 working day limit.

 

I acknowledge that SEPA has clearly not met its duty to provide
information within statutory timescales, as laid out in the Environmental
Information (Scotland) Regulations 2004.  We have not met the level of
service I would expect us to provide when responding to requests for
information. Please accept my unreserved apology, on behalf of the agency,
for the extended delays in handling your request.

 

 

I can advise that we are making progress with your request and we are
currently reviewing each of the documents individually to make a release
decision.  I apologise for this delay. I can assure you we are working on
your request as a matter of priority and we are hoping to issue you a
response as soon as possible.

 

 

In the meantime, if you wish to seek a formal review of our failure to
provide a full response by the due date, you have up until 12 July 2019 to
request a formal review from SEPA at:

 

Access to Information

SEPA
Strathallan House
Castle Business Park
Stirling
FK9 4TZ

Email: [1][SEPA request email]

 

If you are still not satisfied, you can appeal to the Scottish Information
Commissioner.

 

[2]www.itspublicknowledge.info/appeal

 

Your unique reference number is F0190393. Please quote this in any future
contact with us about your request.

 

If you have any queries in the meantime, please contact me.         

 

Yours sincerely

 

 

Alison Ewing

 

SEPA Access to Information team

Email: [3][SEPA request email]

Tel: 01786 457700

 

~~~~~~~~~~~~~~~~~~~~~~

 

 

 

 

 

 

 

 

From: Strachan, Barbara <[4][email address]>
Sent: 01 April 2019 13:50
To: Access to Information Enquiries <[5][email address]>
Subject: Proactive apology - Send ASAP

 

 

Please use this wording as soon as we become aware a response is going to
be late (or send this on day 20 at the very latest).  

 

 

(This new step will be added to a How to - to follow. We will also create
wording for a reactive situation – also to follow)

 

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~

 

 

Dear XXXXXXX

 

REQUEST FOR INFORMATION - UPDATE

 

Thank you for your recent request, received by SEPA on XXXXXXX

 

We are locating, retrieving and collating information relating to your
request. We require to review each of the documents, prior to making a
release decision on a document by document basis.

 

Consequently we are unable to issue you with a response within the 20
working day limit. I apologise for this delay. We will issue you with a
response to your request by XXXXXX  at the latest.

 

If you wish to seek a formal review of our failure to provide a full
response by the due date, you have up until XXXXXXX to request a formal
review from SEPA at:

 

Access to Information

SEPA
Strathallan House
Castle Business Park
Stirling
FK9 4TZ

Email: [6][SEPA request email]

 

If you are still not satisfied, you can appeal to the Scottish Information
Commissioner.

 

[7]www.itspublicknowledge.info/appeal

 

Your unique reference number is FXXXXXX. Please quote this in any future
contact with us about your request.

 

If you have any queries in the meantime, please contact me.         

 

Yours sincerely

 

 

Valerie Purves

 

SEPA Access to Information team

Email: [8][SEPA request email]

Tel: 01786 457700

 

~~~~~~~~~~~~~~~~~~~~~~

 

 

 

References

Visible links
1. mailto:[SEPA request email]
2. http://www.itspublicknowledge.info/appeal
3. mailto:[SEPA request email]
4. mailto:[email address]
5. mailto:[email address]
6. mailto:[SEPA request email]
7. http://www.itspublicknowledge.info/appeal
8. mailto:[SEPA request email]

Dear Scottish Environment Protection Agency,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Scottish Environment Protection Agency's handling of my FOI request 'communications between SEPA and Macintosh Plant Hire' as SEPA has failed to respond to my FOI request within the statutory 20 days.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/c...

Yours faithfully,

Clare Davidson

Access to Information Enquiries, Scottish Environment Protection Agency

Dear Ms Davidson,

Your request for 'communications between SEPA and Macintosh Plant Hire' was allocated the reference number F0190453 and has a statutory deadline of 30 May 2019. We are unable to instigate an internal review at this time as the statutory deadline for this request has not yet been reached.

Your request, with reference F0190393, was due to be answered by SEPA by 16 May 2019. In error we sent our apology & update about F0190393 to the whatdotheyknow link for F0190453. I have now sent the update in relation to F0190393 to the correct link and should you wish to request a review for F0190393, please let me know.

I sincerely apologise for any confusion caused.

Yours sincerely

Barbara Strachan

SEPA Access to Information team
Email: [SEPA request email]
Tel: 01786 457700

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Access to Information Enquiries, Scottish Environment Protection Agency

 

 

Dear Ms Davidson

 

REQUEST FOR INFORMATION - UPDATE

 

Thank you for your recent request, received by SEPA on 30 April 2019

 

I am writing to apologise that we have been unable to issue you with a
response to your request within the 20 working day limit.

 

I acknowledge that SEPA has clearly not met its duty to provide
information within statutory timescales, as laid out in the Environmental
Information (Scotland) Regulations 2004.  We have not met the level of
service I would expect us to provide when responding to requests for
information. Please accept my unreserved apology, on behalf of the agency,
for the extended delays in handling your request.

 

We are locating, retrieving and collating information relating to your
request. We require to review each of the documents, prior to making a
release decision on a document by document basis.

 

Consequently we are unable to issue you with a response within the 20
working day limit. I apologise for this delay. We will issue you with a
response to your request as soon as possible.

 

 

In the meantime, if you wish to seek a formal review of our failure to
provide a full response by the due date, you have up until 25 July 2019 to
request a formal review from SEPA at:

 

Access to Information

SEPA
Strathallan House
Castle Business Park
Stirling
FK9 4TZ

Email: [1][SEPA request email]

 

If you are still not satisfied, you can appeal to the Scottish Information
Commissioner.

 

[2]www.itspublicknowledge.info/appeal

 

Your unique reference number is F0190453. Please quote this in any future
contact with us about your request.

 

If you have any queries in the meantime, please contact me.         

 

Yours sincerely

 

 

Alison Ewing

 

SEPA Access to Information team

Email: [3][SEPA request email]

Tel: 01786 457700

 

~~~~~~~~~~~~~~~~~~~~~~

 

 

 

 

 

 

 

References

Visible links
1. mailto:[SEPA request email]
2. http://www.itspublicknowledge.info/appeal
3. mailto:[SEPA request email]

Dear Access to Information Enquiries,

When can I expect to receive the requested information?

Yours sincerely,

Clare Davidson

Access to Information Enquiries, Scottish Environment Protection Agency

Dear Ms Davidson

REQUEST FOR INFORMATION - UPDATE

Thank you for your recent request, received by SEPA on 30 April 2019

I am writing to apologise that we will be unable to issue you with a response to your request within the 20 working days. I acknowledge that SEPA has clearly not met its duty to provide information within statutory timescales, as laid out in the Environmental Information (Scotland) Regulations 2004. We have not met the level of service I would expect us to provide when responding to requests for information. Please accept my unreserved apology, on behalf of the agency, for the extended delay in handling your request. We will work towards issuing a response as soon as possible.

In the meantime, if it would be useful for you to meet with one of our colleagues at SEPA's Aberdeen office, please make contact with Grahame Newman, Principal Compliance Officer, Tel: 01224 266600

Alternatively should you wish to seek a formal review of our failure to provide a full response by the due date, you have up until 2 August 2019 to request a formal review from SEPA at:
Access to Information
SEPA
Strathallan House
Castle Business Park
Stirling
FK9 4TZ
Email: [SEPA request email]
If you are still not satisfied, you can appeal to the Scottish Information Commissioner.
www.itspublicknowledge.info/appeal

Your unique reference number is F0190453. Please quote this in any future contact with us about your request.

If you have any queries in the meantime, please contact me.

Yours sincerely

SEPA Access to Information Team
Email: [SEPA request email]
Tel: 01786 457700
The information contained in this email and any attachments may be confidential and is intended solely for the use of the intended recipients. Access, copying or re-use of the information in it by any other is not authorised. If you are not the intended recipient please notify us immediately by return email to mailto:[email address]

Registered office: Strathallan House, Castle Business Park, Stirling FK9 4TZ. Under the Regulation of Investigatory Powers Act 2000, the email system at SEPA may be subject to monitoring from time to time.

Dh’fhaodadh gum bi am fiosrachadh sa phost-d seo agus ceanglachan sam bith a tha na chois dìomhair, agus cha bu chòir am fiosrachadh a bhith air a chleachdadh le neach sam bith ach an luchd-faighinn a bha còir am fiosrachadh fhaighinn. Chan fhaod neach sam bith eile cothrom fhaighinn air an fhiosrachadh a tha sa phost-d no a tha an cois a’ phuist-d, chan fhaod iad lethbhreac a dhèanamh dheth no a chleachdadh a-rithist. Mura h-ann dhuibhse a tha am post-d seo, feuch gun inns sibh dhuinn sa bhad le bhith cur post-d gu [email address]

Oifis chlàraichte: Taigh Srath Alain, Pàirc Gnothachais a’ Chaisteil, Sruighlea FK9 4TZ. Fo Achd Riaghladh nan Cumhachdan Rannsachaidh 2000, dh’fhaodadh gun tèid an siostam puist-d aig SEPA a sgrùdadh bho àm gu àm.

show quoted sections

Dear Access to Information Enquiries,

Please make every effort to respond with the required information. I will get in touch with Mr Newman should the information still not be forth coming in to coming week.

Yours sincerely,

Clare Davidson

Dear Access to Information Enquiries,

I have still not received a response to my FOI request made on 30 April 19. The response is now over 2 months over due.

Please review the handling of my FOI and respond.

Yours sincerely,

Clare Davidson

Access to Information Enquiries, Scottish Environment Protection Agency

Dear Ms Davidson

 

We have received your Request for Review relating to your recent request
for information which was logged by us as F0190788 

 

I acknowledge that SEPA has clearly not met its duty to provide
information within statutory timescales, as laid out in Regulation 5(1) of
the Environmental Information (Scotland) Regulations 2004 (EIRs nor have
we kept you informed of progress. We have not met the level of service I
would expect us to provide when responding to requests for information.
Please accept my unreserved apology, on behalf of the agency, for the
delays in handling your request.

 

I have now instigated a Formal Review of your request under the terms of
Regulation 16 of the Environmental Information (Scotland) Regulations 2004
to expedite the handling of your request. The Formal Review will address
all decisions regarding the releasibility of information held by SEPA.
Your Formal Review reference number is F0190788.   Please quote this in
any future contact with us about your Formal Review.

 

The review must be completed within 20 working days, in this case no later
than 22 August 2019.

 

The Review Officer undertaking the review will be in touch in due course.

 

Yours sincerely

 

Julie O’Brien

 

SEPA Access to Information team

Email: [1][SEPA request email]

Tel: 01786 457700

 

References

Visible links
1. mailto:[SEPA request email]

Access to Information Enquiries, Scottish Environment Protection Agency

3 Attachments

Dear Ms Davidson

 

I attach a copy of the Formal Review response for your request and
information that has been disclosed.

 

Yours sincerely

 

Alison Mackinnon

 

Alison M. Mackinnon,

Data Protection Officer

Scottish Environment Protection Agency, Strathallan House, Castle Business
Park, Stirling, FK9 4TZ,

t: 01786 457700 / 03000 996699 e: [1][email address]   web:
[2]www.sepa.org.uk   

show quoted sections

Access to Information Enquiries, Scottish Environment Protection Agency

1 Attachment

Dear Ms Davidson

 

Further to my email below, I note that I inadvertently had sent you the
Annex 1 document for another Formal Review response.  I apologise for the
handling error.

 

I attach a copy of the Annex 1 document for your Formal Review your
original request F0190453 handled as a Formal Review under the reference
F0190788.

 

Yours sincerely

 

 

Alison Mackinnon

 

Alison M. Mackinnon,

Data Protection Officer

Scottish Environment Protection Agency, Strathallan House, Castle Business
Park, Stirling, FK9 4TZ,

t: 01786 457700 / 03000 996699 e: [1][email address]   web:
[2]www.sepa.org.uk   

show quoted sections

The information contained in this email is confidential and is intended
solely for the use of the named addressee. Access, copying or re-use of
the information in it by any other is not authorised. If you are not the
intended recipient please notify us immediately by return email to
[6][email address].

 

SEPA registered office: Strathallan House, Castle Business Park, Stirling,
FK9 4TZ. Under the Regulation of Investigatory Powers Act 2000, the email
system at SEPA may be subject to monitoring from time to time

 

 

 

References

Visible links
1. mailto:[email address]
2. http://www.sepa.org.uk/
3. mailto:[email address]
4. mailto:[email address]
5. http://www.sepa.org.uk/
6. mailto:[email address]