Common Good funds: assets, value and spending

The request was partially successful.

Dear East Renfrewshire Council,

Please treat this email as a Freedom of Information request.

I understand that the council must put together a Common Good Asset register and specific account for Common Good funds.

In this context, I would be grateful if you could supply the following information from the council:

1. The Net Asset Value of the Common Good Funds administered by the council in these financial years:
* 2007/08
* 2012/13
* 2017/18
* 2020/21
* 2021/22 (if known)

2. The online location of all available Common Good accounts for the council.

3. The online location of the Common Good funds asset register. If it is not online, then please supply it in an excel format, or another machine readable, open format. It should not be supplied in pdf format files.

4. An itemised breakdown of all debits from the Common Good account for the last three financial years where finalised records are available, showing the recipient, and summary purpose of each debit. This should be supplied in Microsoft excel format, or another machine readable, open format. It should not be supplied in pdf format files.

5. An itemised list of any Common Good assets that have been sold or otherwise removed from the accounts in the last three financial years where finalised records are available. This should show the revenue raised by the sale, and details of the buyer. In the case of assets that were otherwise removed from the Common Good fund, please provide a short summary explanation of why they were removed. This should be supplied in Microsoft excel format, or another machine readable, open format. It should not be supplied in pdf format files.

6. An itemised list of any Common Good assets that have been added to the register in the last three financial years where finalised records are available. This should include the value of the asset and a description or location of the asset, and the date it was added. This should be supplied in Microsoft excel format, or another machine readable, open format. It should not be supplied in pdf format files.

7. An itemised list of any Common Good assets that are currently leased to other organisations, including other council departments or public sector bodies. This list should include summary details of the start and end date of the lease, the lease holder, and the annual revenue that is raised from the lease. This should be supplied in Microsoft excel format, or another machine readable, open format. It should not be supplied in pdf format files.

I look forward to hearing from you in due course.

Yours faithfully,

Ally Tibbitt

*Customer Services, East Renfrewshire Council

Thank you for your enquiry.

 

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Kind regards

 

Customer Services

 

 

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East Renfrewshire Council

Dear Ally Tibbitt

We've received your freedom of information request. Your reference number
is: 7345-6728-0749-3314.

Your request has been passed to a member of our team. We will respond as
soon as possible and no later than 20 working days.

Thank you.

East Renfrewshire Council

Clark, Barbara, East Renfrewshire Council

4 Attachments

Dear Sir/ Madam,

 

I refer to your FOI request, dated 19 April 2022, and have noted your
questions and our response below.

 

Request 1:

The Net Asset Value of the Common Good Funds administered by the council
in these financial years:

* 2007/08

* 2012/13

* 2017/18

* 2020/21

* 2021/22 (if known)

 

Answer:               2007/08 Date outwith the Council’s data retention
policy

                                2012/13 Date outwith the Council’s data
retention policy

                                2017/18 NBV £1.652m

                                2020/21 NBV £1.713m

                                2021/22 currently not available

 

Request 2:

The online location of all available Common Good accounts for the council.

 

Answer:               The Common Good Account is with the Council’s Annual
Accounts

[1]https://www.eastrenfrewshire.gov.uk/how-...

 

Request 3:

The online location of the Common Good funds asset register. If it is not
online, then please supply it in an excel format, or another machine
readable, open format. It should not be supplied in pdf format files.

 

Answer:               see attachment

 

Request 4:

An itemised breakdown of all debits from the Common Good account for the
last three financial years where finalised records are available, showing
the recipient, and summary purpose of each debit. This should be supplied
in Microsoft excel format, or another machine readable, open format. It
should not be supplied in pdf format files.

 

Answer:               The Council administers the Common Good Fund and as
part of the management agreement, where land & buildings are confirmed as
belonging to the Common Good, and where the Council is incurring costs or
receiving income relating to those assets as the managing agent, then the
Common Good pays a nominal annual £1 fee to the Council (if asked) in
return for the management of the assets. The Council remains responsible
for all costs and any income relating to the assets and is entitled to the
use of the assets.

 

Request 5:

An itemised list of any Common Good assets that have been sold or
otherwise removed from the accounts in the last three financial years
where finalised records are available. This should show the revenue raised
by the sale, and details of the buyer. In the case of assets that were
otherwise removed from the Common Good fund, please provide a short
summary explanation of why they were removed. This should be supplied in
Microsoft excel format, or another machine readable, open format. It
should not be supplied in pdf format files

 

Answer:               No Common Good assets have been sold or otherwise
removed in the last 3 years

 

Request 6:

An itemised list of any Common Good assets that have been added to the
register in the last three financial years where finalised records are
available. This should include the value of the asset and a description or
location of the asset, and the date it was added. This should be supplied
in Microsoft excel format, or another machine readable, open format. It
should not be supplied in pdf format files.

 

 

Answer:               No Common Good assets have been added to the
register in the last 3 years

 

Request 7:

An itemised list of any Common Good assets that are currently leased to
other organisations, including other council departments or public sector
bodies. This list should include summary details of the start and end date
of the lease, the lease holder, and the annual revenue that is raised from
the lease. This should be supplied in Microsoft excel format, or another
machine readable, open format. It should not be supplied in pdf format
files.

 

Answer:               See attachment

 

 

East Renfrewshire Council offers the opportunity to apply to the Council
for a review of how we have dealt with your enquiry. If you wish to
proceed to review, please apply in writing within 40 working days to:

 

Chief Officer Legal & Procurement

Council Headquarters

Rouken Glen Road

Giffnock, G46 6UG

 

marking your letter “Freedom of Information, request for review”, and
stating the exact nature of the matter you wish to be reviewed.

 

The review will be carried out within 20 working days of receipt. If you
are dissatisfied with the outcome of the review, you have the right to
then appeal to the Scottish Information Commissioner who has extensive
powers to investigate such matters. His address is:

 

                Scottish Information Commissioner

                Kinburn Castle

                St. Andrews

                Fife, KY16 9DS

 

Yours faithfully,

 

 

 

Barbara Clark

Chief Accountant

 

 

 

Barbara Clark

Chief Accountant

East Renfrewshire Council

Accountancy Services, Chief Executive’s Office

0141 577 3068

 

East Renfrewshire Council – Your Council , Your Future

 

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