Common Good Fund Accounts

Ally Tibbitt made this Freedom of Information request to Midlothian Council as part of a batch sent to 32 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Midlothian Council,

Please treat this email as a Freedom of Information request.

It is now ten years since accounting guidance setting out how councils should account for Common Good assets was published.

https://www.cipfa.org/policy-and-guidanc...

In this context, I would be grateful if you could supply the following information from the council:

1. Common Good accounts for the council from 2007/08, 2012/13, and 2017/18. This should be supplied in Microsoft excel format, or another machine readable, open format. It should not be supplied in pdf format files.

2. The online location of all Common Good accounts for the council from 07/08 - 17/18.

3. An itemised breakdown of all debits from the Common Good account for the last three financial years, showing the recipient, and summary purpose of each debit. This should be supplied in Microsoft excel format, or another machine readable, open format. It should not be supplied in pdf format files.

4. An itemised list of any Common Good assets that have been sold or otherwise removed from the accounts in the last three financial years. This should show the revenue raised by the sale. In the case of assets that were otherwise removed from the Common Good fund, please provide a short summary explanation of why they were removed. This should be supplied in Microsoft excel format, or another machine readable, open format. It should not be supplied in pdf format files.

5. An itemised list of any Common Good assets that have been added to the register in the last three financial years. This should include the value of the asset and a description or location of the asset, and the date it was added. This should be supplied in Microsoft excel format, or another machine readable, open format. It should not be supplied in pdf format files.

6. An itemised list of any Common Good assets that are currently leased to other organisations, including other council departments or public sector bodies. This list should include summary details of the start and end date of the lease, the lease holder, and the annual revenue that is raised from the lease. This should be supplied in Microsoft excel format, or another machine readable, open format. It should not be supplied in pdf format files.

I look forward to hearing from you in due course.

Yours faithfully,

Ally Tibbitt

Midlothian Council Enquiries, Midlothian Council

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Thank you for your enquiry regarding 'Freedom of Information request -
Common Good Fund Accounts'.
This will be passed to the appropriate section of the Council for
attention.

PLEASE DO NOT REPLY TO THIS AUTOMATED EMAIL - if you wish to make an
additional enquiry, please create a NEW email.

In any further emails to this account, do NOT use the words `auto
response` in the subject-line, as any such email is automatically
discarded.

Hazel Kerr, Midlothian Council

Hi Ally

 

I refer to your recent Freedom of Information request in relation to
Common Good Fund accounts as set out below and can provide you with the
following information.

 

1. Common Good accounts for the council from 2007/08, 2012/13, and
2017/18. This should be supplied in Microsoft excel format, or another
machine readable, open format. It should not be supplied in pdf format
files.                                                        

 

Not applicable – we do not produce accounts for the common good fund.

 

2. The online location of all Common Good accounts for the council from
07/08 - 17/18.

 

This Common good fund is not published online.

 

3. An itemised breakdown of all debits from the Common Good account for
the last three financial years, showing the recipient, and summary purpose
of each debit. This should be supplied in Microsoft excel format, or
another machine readable, open format. It should not be supplied in pdf
format files.

 

Over the past 3 years there have been 2 payments made from the Common Good
Fund and these were both to the “Bill Russell Woodburn Youth Project” for
the purpose of setting up and running an art club in the Woodburn area.
The value of the payments are £962.95 on 21/12/2017 and £1925.90 on
15/11/2018.

 

4. An itemised list of any Common Good assets that have been sold or
otherwise removed from the accounts in the last three financial years.
This should show the revenue raised by the sale. In the case of assets
that were otherwise removed from the Common Good fund, please provide a
short summary explanation of why they were removed. This should be
supplied in Microsoft excel format, or another machine readable, open
format. It should not be supplied in pdf format files.

 

Midlothian Council does not have any Common Good Assets.

 

5. An itemised list of any Common Good assets that have been added to the
register in the last three financial years. This should include the value
of the asset and a description or location of the asset, and the date it
was added. This should be supplied in Microsoft excel format, or another
machine readable, open format. It should not be supplied in pdf format
files.

 

Midlothian Council does not have any Common Good Assets.

 

6. An itemised list of any Common Good assets that are currently leased to
other organisations, including other council departments or public sector
bodies. This list should include summary details of the start and end date
of the lease, the lease holder, and the annual revenue that is raised from
the lease.

 

Midlothian Council does not have any Common Good Assets.

 

Please be advised that an applicant who is dissatisfied with the way in
which Midlothian Council has dealt with his/her request for information
under section 1(1) of the FOISA, by virtue of section 20 of the FOISA, may
require Midlothian Council to review its actions and/or decisions in
relation to that request.  Details of Midlothian Council's complaints
procedure under the FOISA are set out in the section outlined as follows:

 

Midlothian Council’s Complaints Procedure under the FOISA:

An applicant who is dissatisfied with the way in which Midlothian Council
has dealt with his/her request for information under section 1(1) of the
FOISA, may, by virtue of Section 20 of the FOISA, require Midlothian
Council to review its actions and/or decisions in relation to that
request.

 

If you wish Midlothian Council to review its actions and/or decisions with
respect to your request for information, you should write to the Director,
Corporate Resources or other official whose name is printed at the top of
this letter.  That official will arrange for your application for review
to be considered.  Thereafter he will write to you informing you of the
decision by not later than twenty working days after receipt of your
request requiring that a review be made.  By virtue of Section 21 of the
FOISA, you will be provided with a statement of reasons for arriving at
the decision made.

 

Your request for review should reach Midlothian Council within 40 working
days.

 

Requests for review must be in writing (or in another form which has some
permanency and is capable of being used for subsequent reference e.g.
audio/video tape recording). You must:-

 

·         state your name and address for correspondence;

·         give details of the information which you originally requested
from Midlothian Council; and

·         state the reasons why you are dissatisfied with the way in which
your application for information has been dealt with.

 

Your Right to Complain to the Scottish Information Commissioner:

 

Under Section 47 of the FOISA, a person who is dissatisfied with the
outcome of their request for review by the Council may apply to the
Scottish Information Commissioner to determine whether their request (or
any part of it) has been properly dealt with.

 

An application to the Scottish Information Commissioner must be made in
writing (or in another form having some permanency eg an audio/video tape
recording) within six months of receipt of a Section 21 Notice by the
applicant.  The applicant must specify:-

 

a)            his/her name and address for correspondence;

b)            the request for information to which the requirement for
review by Midlothian Council related;

c)            the matter which gave rise to the applicant’s
dissatisfaction with the way in which Midlothian Council dealt with their
original request; and

d)                  the matter which gives rise to the applicant’s
dissatisfaction relating to the review by Midlothian Council.

 

The Scottish Information Commissioner can be contacted at:-

Scottish Information Commissioner, Kinburn Castle, Doubledykes Road, St
Andrews, Fife, KY16 9DS

(Telephone – 01334 464610; Fax -  01334 464611; Email –
[1][email address])

 

Many Thanks

 

Hazel Kerr

 

Lead Performance and Improvement Officer

Business Applications

Resources

Midlothian Council

[2][email address]

 

 

 

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Dear Midlothian Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Midlothian Council's handling of my FOI request 'Common Good Fund Accounts'.

I am disappointed to learn that Midlothian council do not publish accounts for the Common Good Funds it apparently holds.

However, it should be clear from my FOI that I am looking for information on the net assets held in the Midlothian Common Good fund in 07/08 vs the net assets held in the fund in 2017/18.

I trust that Midlothian Council hold this information, even if it is not routinely published and look forward to hearing from you in due course.

Yours faithfully,

Ally Tibbitt

Midlothian Council Enquiries, Midlothian Council

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Thank you for your enquiry regarding 'Internal review of Freedom of
Information request - Common Good Fund Accounts'.
This will be passed to the appropriate section of the Council for
attention.

PLEASE DO NOT REPLY TO THIS AUTOMATED EMAIL - if you wish to make an
additional enquiry, please create a NEW email.

In any further emails to this account, do NOT use the words `auto
response` in the subject-line, as any such email is automatically
discarded.

Alan Turpie, Midlothian Council

1 Attachment

Dear Mr Tibbett,

 

I refer to your FOI request in the following terms:

 

Dear Midlothian Council, Please pass this on to the person who conducts
Freedom of Information reviews. I am writing to request an internal review
of Midlothian Council's handling of my FOI request 'Common Good Fund
Accounts'. I am disappointed to learn that Midlothian council do not
publish accounts for the Common Good Funds it apparently holds. However,
it should be clear from my FOI that I am looking for information on the
net assets held in the Midlothian Common Good fund in 07/08 vs the net
assets held in the fund in 2017/18. I trust that Midlothian Council hold
this information, even if it is not routinely published and look forward
to hearing from you in due course. Yours faithfully, Ally Tibbitt

 

I understand the Common Good funds held and administered by Midlothian
Council are restricted to two funds, there are no physical assets as such.
The two funds are the Dalkeith Common Good and Penicuik Common Good. The
amounts held within the funds are as follows:

 

+------------------------------------------------------------------------+
|  |07/08 |17/18 |
|------------------------------+--------------------+--------------------|
|Dalkeith Common Good |£78,000 |£13,000 |
|------------------------------+--------------------+--------------------|
|Penicuik Common Good |£8,000 |£2,000 |
+------------------------------------------------------------------------+

 

It is worth noting that these figures are included within the Group
Accounts paragraphs in the Council’s annual accounts which are published
on the Council’s webpage.

 

I trust this information is acceptable to you. Please note however an
applicant who is dissatisfied with the way in which Midlothian Council has
dealt with his/her request for information under section 1(1) of the
FOISA, by virtue of section 20 of the FOISA, may require Midlothian
Council to review its actions and/or decisions in relation to that
request.  Details of Midlothian Council's complaints procedure under the
FOISA are set out in the attached document.

 

Kind regards,

 

Alan Turpie

Legal Services Manager

Midlothian Council

0131 271 3667

[1][email address]

 

 

 

 

 

 

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