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If your email is a request for information, it will be handled under the
Freedom of Information Act and we will aim to provide you with a response
as soon as possible, but at least within the 20 working days specified in
the Act.

[1]The Crown Estate

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[6][The Crown Estate request email]

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Dear Helen Cross

Your information request (1468)

Thank you for your information request of 4 June 2022.

I am writing as I wanted to let you know that the two most recent sets of
Remuneration Committee minutes falling within scope of your request have
not yet been agreed. Bearing this in mind, are you happy for us to exclude
these from the terms of your request, or would you like to request copies
of the draft minutes? Your advice would be much appreciated when you are
able.

Yours sincerely

Aimee Gasston

Transparency Manager

Aimee Gasston   |   Transparency Manager
M: +44 7552 863 512   T: +44 20 7851 5046

[1]The Crown Estate

1 St James's Market, London, SW1Y 4AH
[2]thecrownestate.co.uk
[3]LinkedIn   [4]Twitter   [5]Instagram

[6][email address]

LEGAL DISCLAIMER - IMPORTANT NOTICE
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be disclosed to or used by anyone else. If you receive this message in
error please let the sender know straight away. The Crown Estate's head
office is at 1 St James's Market London SW1Y 4AH.

We cannot accept liability resulting from email transmission.

From: Helen Cross <[7][FOI #867411 email]>
Sent: Saturday, June 4, 2022 1:28 PM
To: Enquiries <[8][The Crown Estate request email]>
Subject: Freedom of Information request - Committee Minutes

Dear The Crown Estate,

Please provide me with a copy of the following information:

1) The minutes of any meetings of the Audit Committee that were held
during the 2021/22 financial year.
2) The minutes of any meetings of the Remuneration Committee that were
held during the 2021/22 financial year.

Yours faithfully,

Helen Cross

-------------------------------------------------------------------

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[9][FOI #867411 email]

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Thank you, Helen.

[1]The Crown Estate

1 St James's Market, London, SW1Y 4AH
[2]thecrownestate.co.uk
[3]LinkedIn   [4]Twitter   [5]Instagram

[6][email address]

LEGAL DISCLAIMER - IMPORTANT NOTICE
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error please let the sender know straight away. The Crown Estate's head
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We cannot accept liability resulting from email transmission.

From: Helen Cross <[FOI #867411 email]>
Sent: Friday, June 24, 2022 3:23 PM
To: Aimee Gasston <[email address]>
Subject: Re: Freedom of Information request - Committee Minutes

Dear Aimee Gasston,

Thank you for your email. I can confirm that I'm happy for you to exclude
the draft minutes from the scope of my request.

Yours sincerely,

Helen Cross

show quoted sections

Dear Helen

Your information request (1468)

I am writing to let you know that, although we had hoped to be able to
respond to your request by today, we will need additional time to consider
the balance of public interest.

Section 10(3) of the Freedom of Information Act 2000 enables an authority
to extend the 20 working day limit up to a ‘reasonable’ time in any case
where it requires more time to determine whether or not the balance of the
public interest lies in maintaining an exemption.

In this case, the particular exemptions that we need to consider are:

-          section 43(2) – commercial interests; and

-          section 31(1)(a) – prevention and detection of crime.

We hope to be able to reach a final decision on the public interest by 29
June 2022 and I will be in touch as soon as possible with our decision.

I am sorry for any frustration which this additional delay may cause and I
would like to thank you for your patience.

Yours sincerely

Aimee Gasston

Transparency Manager

[1]The Crown Estate

1 St James's Market, London, SW1Y 4AH
[2]thecrownestate.co.uk
[3]LinkedIn   [4]Twitter   [5]Instagram

[6][email address]

LEGAL DISCLAIMER - IMPORTANT NOTICE
The information in this message, including any attachments, is intended
solely for the use of the person to whom it is addressed. It may be
confidential and subject to legal professional privilege and it should not
be disclosed to or used by anyone else. If you receive this message in
error please let the sender know straight away. The Crown Estate's head
office is at 1 St James's Market London SW1Y 4AH.

We cannot accept liability resulting from email transmission.

From: Helen Cross <[FOI #867411 email]>
Sent: Friday, June 24, 2022 3:23 PM
To: Aimee Gasston <[email address]>
Subject: Re: Freedom of Information request - Committee Minutes

Dear Aimee Gasston,

Thank you for your email. I can confirm that I'm happy for you to exclude
the draft minutes from the scope of my request.

Yours sincerely,

Helen Cross

show quoted sections

Dear Helen

Apologies, there was a typo in my email of a few moments ago; we hope to
be able to reach a final decision by 29 July 2022.

Yours sincerely

Aimee Gasston

[1]The Crown Estate

1 St James's Market, London, SW1Y 4AH
[2]thecrownestate.co.uk
[3]LinkedIn   [4]Twitter   [5]Instagram

[6][email address]

LEGAL DISCLAIMER - IMPORTANT NOTICE
The information in this message, including any attachments, is intended
solely for the use of the person to whom it is addressed. It may be
confidential and subject to legal professional privilege and it should not
be disclosed to or used by anyone else. If you receive this message in
error please let the sender know straight away. The Crown Estate's head
office is at 1 St James's Market London SW1Y 4AH.

We cannot accept liability resulting from email transmission.

From: Aimee Gasston
Sent: Friday, July 1, 2022 1:58 PM
To: Helen Cross <[FOI #867411 email]>
Subject: RE: Freedom of Information request - Committee Minutes

Dear Helen

Your information request (1468)

I am writing to let you know that, although we had hoped to be able to
respond to your request by today, we will need additional time to consider
the balance of public interest.

Section 10(3) of the Freedom of Information Act 2000 enables an authority
to extend the 20 working day limit up to a ‘reasonable’ time in any case
where it requires more time to determine whether or not the balance of the
public interest lies in maintaining an exemption.

In this case, the particular exemptions that we need to consider are:

-          section 43(2) – commercial interests; and

-          section 31(1)(a) – prevention and detection of crime.

We hope to be able to reach a final decision on the public interest by 29
July 2022 and I will be in touch as soon as possible with our decision.

I am sorry for any frustration which this additional delay may cause and I
would like to thank you for your patience.

Yours sincerely

Aimee Gasston

Transparency Manager

From: Helen Cross <[7][FOI #867411 email]>
Sent: Friday, June 24, 2022 3:23 PM
To: Aimee Gasston <[8][email address]>
Subject: Re: Freedom of Information request - Committee Minutes

Dear Aimee Gasston,

Thank you for your email. I can confirm that I'm happy for you to exclude
the draft minutes from the scope of my request.

Yours sincerely,

Helen Cross

show quoted sections

Dear Helen Cross

Your information request (1468)

I am writing further to your information request in which you asked for:

·         The minutes of any meetings of the Audit Committee that were
held during the 2021/22 financial year.

·         The minutes of any meetings of the Remuneration Committee that
were held during the 2021/22 financial year.

You agreed that you were happy to only receive those minutes which had
been cleared internally at the time your request was made. Thank you for
this and your patience while we have prepared your response in line with
the Freedom of Information Act 2000 (FOIA) and considered the balance of
public interest.

In addition to the information we are sharing with you, you can read more
about the work of the Audit and Remuneration Committees in 2021/22 in our
latest [1]annual report. The reports from the Committees can be found at
pp. 78-87.

We have uploaded the requested minutes to an online portal and you will be
able to access these using the details below for the next month:

Web address: [2]https://sftp.thecrownestate.co.uk/
Username: FOI2
Password: 4737k^339N92

Some parts of the minutes have been redacted on the basis of the following
exemptions:

·         s31(1)(a) FOIA – prevention and detection of crime;

·         s36(2)(b) and (c) FOIA – prejudice to the effective conduct of
public affairs;

·         s40(2) FOIA – personal data;

·         s43(2) FOIA – commercial interests.

More information about why these apply is included in the explanatory
annex available at the portal detailed above, which also details the
public interest test where applicable. In the same annex, you will also be
able to find a key to the acronyms used in the minutes. If anything is
unclear, please let us know.

I hope this information is helpful. However, if you are not satisfied with
the way we have handled your information request, you may appeal our
decision which will then be investigated through an internal review.
Beyond that, you have the right to refer any complaint directly to the
[3]Information Commissioner.

Yours sincerely

Aimee Gasston

Transparency Manager

Aimee Gasston   |   Transparency Manager
M: +44 7552 863 512   T: +44 20 7851 5046

[4]The Crown Estate

1 St James's Market, London, SW1Y 4AH
[5]thecrownestate.co.uk
[6]LinkedIn   [7]Twitter   [8]Instagram

[9][email address]

LEGAL DISCLAIMER - IMPORTANT NOTICE
The information in this message, including any attachments, is intended
solely for the use of the person to whom it is addressed. It may be
confidential and subject to legal professional privilege and it should not
be disclosed to or used by anyone else. If you receive this message in
error please let the sender know straight away. The Crown Estate's head
office is at 1 St James's Market London SW1Y 4AH.

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