Collar Numbers

We acknowledge receipt of your e-mail, which has been received by the
Freedom of Information Section

Please note:

• You might find what you are looking for on 
　[1]https://data.police.uk/ where you can:
•  

◦ download street-level crime, outcome, and stop and search data in
clear and simple CSV format and
◦ explore the API containing detailed crime data and information
about individual police forces and neighbourhood teams.
◦ You can also download data on police activity, and a range of
data collected under the police annual data requirement (ADR)
including arrests and 101 call handling.

• For more general information about Nottinghamshire Police please visit
our website : [2]www.nottinghamshire.police.uk

If your request does not relate to Freedom of Information, your e-mail
will be forwarded to the relevant department and you will be notified
where this has been passed to.

For requests relating to the following, please send them
to [3][email address]

Insurance Companies

If you are an insurance company and are wishing to request Police
information such as crime and incident reports, you will need to follow
the process as set out within the Memorandum of Understanding between ACPO
and the Association of British Insurers.

You will need to submit the appropriate Appendix D(b) form signed by your
insured along with the fee of £130.60 (made payable to Notts PCC) to the
following address:

Data Protection

Nottinghamshire Police Headquarters

Sherwood Lodge

Arnold

Nottingham

NG5 8PP

Request for disclosure under this process can take up to 30 calendar days.
If you wish to pay by bacs then please notify us so that we can provide
you with the relevant details.

If your query relates to a current application I’m afraid we do not
currently have the capacity to respond to such enquiries individually. A
response will be sent to you in due course. We apologise for any
inconvenience this may cause.

If your query relates to a road traffic collision then you will need to
redirect your request to the Accident Records
Unit: [4][email address] or you can contact them by
telephoning 101 and asking for Accident Records.

Subject Access

If you are an individual seeking access to information about yourself
which may be held on Police systems, then you will need to make a Subject
Access Request. This is a written request which will need to be submitted
to us along with 2 forms of identification. We do have a standardised form
which you can use for this purpose which can be downloaded from our
internet page by searching "subject access form". This form also contains
guidance on suitable documentation which can be used for identification
purposes. Subject access requests should be submitted to us at
the [5][email address].

You should receive a reply within 1 month from the date the completed
application form is received by us, due to our current workload it is
unlikely that we will be able to meet any deadlines shorter than this. In
some circumstances we have the right to extend this period by an
additional 2 months if the request is excessive or complex. If your
request is subject to a deadline extension we will contact you to advise
you of this within 1 month of receipt of your request.

If you require a copy of your ‘Criminal record’ i.e. a record of what is
held about you on the Police National Computer; including a list of your
Convictions, Cautions Reprimands and Warnings, you will need to make an
application to the Criminal Records Office. Please see the below link for
further information which includes an option to make an online
application:

[6]https://www.acro.police.uk/subject_acces...

Applications for Police certificates for Visa applications or for records
deletion will also need to be directed to the Criminal Records Office and
not Nottinghamshire Police directly. Please see their website for further
details.

Legal Aid

If you require confirmation of information with regards to Domestic
Violence for the purposes of supporting a legal aid application then we do
have a standardised form which you will need to complete. We will
endeavour to respond to your request with the relevant form as soon as
possible.

Solicitors

If you are a Solicitor or legal representative acting on behalf of an
individual in relation to civil proceedings and you wish to request
information held by Nottinghamshire Police, you will need to follow the
below process:

•You will need to make a written application to us detailing what
information is required and for what specific and lawful purpose.

•You will need to include your client’s explicit written consent for you
to act and receive information on their behalf from Nottinghamshire
Police. You will also need to include some form of identification for your
client.

•A research fee of £91.80 will need to be included (cheques made payable
to Notts PCC).　 For this fee we will provide a research list of available
records in our possession which relate to your request. You can then apply
for copies of these records upon payment of further relevant fees which
will be detailed.

We aim to process such requests in 20 working days of receipt.

If your query relates to a road traffic collision then you will need to
redirect your request to the Accident Records Unit
at: [7][email address] or you can contact them by
telephoning 101 and asking for Accident Records.

Court Orders

Court orders for Child Care Proceedings should be sent to us as normal.

Court Orders for Private or Family proceedings should be sent to us at the
address above. Please note that information disclosure in respect of
Private or Family proceedings require the research fee of £91.80 to be
submitted with the Order (cheques made payable to Notts PCC). For this fee
we will provide a research list of available records in our possession
which relate to your request. You can then apply for copies of these
records upon payment of further relevant fees which will be detailed.
Orders for Private or Family proceedings which are not accompanied by the
relevant fee will be rejected unless the Order identifies a specific risk
of harm to a child concerned in the proceedings.

Requests for information from Regulatory Bodies such as the GMC,HCPC,
OFSTED or NCTL

You will need to follow the same process listed above in relation to
requests from Solicitors or legal representatives.

Unfortunately we do not currently have the resources to be able to respond
to each email enquiry individually, therefore, if your query can be
answered using the information provided above, you should recall your
message.

We will endeavour to answer all other enquiries as soon as possible.
Please assist us by being patient during this time, we will get to your
request quicker if you refrain from submitting frequent follow up
correspondence.

We apologise for any inconvenience this may cause.

If you have information about any crime, you can contact us on the
non-emergency number: 101.

In an emergency, for example where life is in danger or a crime in
progress, call 999.

“Internet e-mail is not to be treated as a secure means of communication.
Nottinghamshire Police monitors all Internet e-mail activity and content.
This communication is intended for the addressee(s) only. Please notify
the sender if received in error. Unauthorised use or disclosure of the
content may be unlawful. There is no intent, by Nottinghamshire Police,
that this e-mail should constitute a legally binding document, nor do
opinions expressed herein necessarily represent official policy. Find out
about Nottinghamshire Police by visiting www.nottinghamshire.police.uk”

References

Visible links
1. https://data.police.uk/
2. http://www.nottinghamshire.police.uk/
3. mailto:[email address]
4. mailto:[email address]
5. mailto:[email address]
6. https://www.acro.police.uk/subject_acces...
7. mailto:[email address]

Dear James Ascot,

Request under the Freedom of Information Act 2000 (FOIA)

I write in connection with your request for information, which was
received by Nottinghamshire Police.

Please note that the reference for this request is 01/FOI/23/11338

Your request will now be considered in accordance with the FOIA. You will
receive a response within the statutory timescale of 20 working days as
defined by the Act, subject to the information not being exempt or
containing a reference to a third party. In some circumstances
Nottinghamshire Police may be unable to achieve this deadline. If this is
likely you will be informed and given a revised time-scale at the earliest
opportunity.

There may be a fee payable for the retrieval, collation and provision of
the information you request. If this is the case you will be informed, in
writing, and the 20 working day timescale will be suspended until we
receive payment from you. If you choose not to make a payment then your
request will remain unanswered.

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

I would like to take this opportunity to thank you for your interest in
Nottinghamshire Police.

Kind regards,

Freedom of Information

Nottinghamshire Police

Force Headquarters, Sherwood Lodge, Arnold, Nottingham NG5 8PP

“Internet e-mail is not to be treated as a secure means of communication.
Nottinghamshire Police monitors all Internet e-mail activity and content.
This communication is intended for the addressee(s) only. Please notify
the sender if received in error. Unauthorised use or disclosure of the
content may be unlawful. There is no intent, by Nottinghamshire Police,
that this e-mail should constitute a legally binding document, nor do
opinions expressed herein necessarily represent official policy. Find out
about Nottinghamshire Police by visiting www.nottinghamshire.police.uk”

Dear Mr Ascot,

Our ref: 01/FOI/23/11338

Please find attached the response in respect of your request under the
Freedom of Information Act.  Thank you for your interest in
Nottinghamshire Police.

Information Request Officer
Nottinghamshire Force HQ
Sherwood Lodge
Arnold
Nottinghamshire
NG5 8PP
Contact 101
Information: 0115 9670999 Ext 318 0888

“Internet e-mail is not to be treated as a secure means of communication.
Nottinghamshire Police monitors all Internet e-mail activity and content.
This communication is intended for the addressee(s) only. Please notify
the sender if received in error. Unauthorised use or disclosure of the
content may be unlawful. There is no intent, by Nottinghamshire Police,
that this e-mail should constitute a legally binding document, nor do
opinions expressed herein necessarily represent official policy. Find out
about Nottinghamshire Police by visiting www.nottinghamshire.police.uk”