Clinical Systems Query

The request was successful.

Dear FOI Team,

I am writing to make an open government request for all the information to which I am entitled under the FOI Act 2000.

Can you please forward responses to the questions below regarding your trust’s Cardiology, E-Rostering (staffing), Order Communications, Pathology, and Pharmacy systems?

Please enter 'No System Installed' under supplier name if your trust does not use the system:
System type – Cardiology
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type – E-Rostering (staffing)
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type – Order Communications
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type - Pathology
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type – Pharmacy
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System definitions:
Cardiology – A specialist clinical information system is used for cardiology

E-rostering (staffing) - An electronic staff management tool that enables trusts to plan staffing requirements, report on enhanced hours, overtime, sickness, TOIL and annual leave. Common suppliers include Allocate Software.

Order Communications - Diagnostic tests are electronically ordered and communicated, rather than being ordered on paper

Pathology - Pathology testing is managed electronically

Pharmacy - Pharmacy orders and stock control is managed electronically

Thanks for your time.

Yours faithfully,
Miss G Kovacs

FOI, Rf (ROYAL FREE LONDON NHS FOUNDATION TRUST), Royal Free London NHS Foundation Trust

Dear Miss G Kovacs

Thank you for your request under the Freedom of Information Act.  The
reference for this request is noted in the subject header above.

You will receive a response from us within 20 working days of receipt or
an explanation as to why this is not possible. 

Yours sincerely

Freedom of Information Team
Royal Free London NHS Foundation Trust

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FOI, Rf (ROYAL FREE LONDON NHS FOUNDATION TRUST), Royal Free London NHS Foundation Trust

Apologies, now with the reference number included.

From: FOI, Rf (ROYAL FREE LONDON NHS FOUNDATION TRUST)
Sent: 27 May 2022 10:25
To: 'Miss G Kovacs' <[FOI #864874 email]>
Subject: RE: Freedom of Information request - Clinical Systems Query

Dear Miss G Kovacs

Thank you for your request under the Freedom of Information Act.  The
reference for this request is noted in the subject header above.

You will receive a response from us within 20 working days of receipt or
an explanation as to why this is not possible. 

Yours sincerely

Freedom of Information Team
Royal Free London NHS Foundation Trust

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FOI, Rf (ROYAL FREE LONDON NHS FOUNDATION TRUST), Royal Free London NHS Foundation Trust

6 Attachments

http://freenet/docs/Comms/Toolkit/020%20...

Royal Free London Group Headquarters

Anne Bryans House

77 Fleet Road

London NW3 2QH

                                                                                                                                                                                                                                            
                               
                                                                                                                                                                                                                                                                                         

Dear Miss G Kovacs

Thank you for submitting a request for information under the Freedom of
Information Act 2000.  Please find the response below.  This response
covers the hospitals and services managed by the Royal Free London NHS
Foundation Trust, namely the Royal Free Hospital, Barnet Hospital and
Chase Farm Hospital and associated group services.  

The response

Can you please forward responses to the questions below regarding your
trust’s Cardiology, E-Rostering (staffing), Order Communications,
Pathology, and Pharmacy systems?

 

 

Please enter 'No System Installed' under supplier name if your trust does
not use the system:

 

System type – Cardiology

System definitions: Cardiology – A specialist clinical information system
is used for cardiology

 

 1. Supplier name

Medcon

 

 2. System name

Cerner Millennium

 

 3. Date installed

The trust signed a contract in 2013.

 

 4. Contract expiration

2024 with 2 x 1 year extensions

 

 5. Is this contract annually renewed?

No

 

 6. Do you currently have plans to replace this system?

No

 

 7. Procurement framework

The trust signed a contract in 2013 through to 2024, with the option for a
further 2 years. As part of being awarded the NHS England Global Digital
Exemplar status, the trust signed a Change Control Notice in 2017 to
expand the functionality aligned to the original contract period.   

 

 8. Other systems it integrates with?

Cerner EPR system

 9. Total value of contract (£)

£5.1M per annum

 

Notes - e.g. we are currently out to tender

 

System type – E-Rostering (staffing)

E-rostering (staffing) - An electronic staff management tool that enables
trusts to plan staffing requirements, report on enhanced hours, overtime,
sickness, TOIL and annual leave. Common suppliers include Allocate
Software.

 

10. Supplier name 

Allocate Software

 

11. System name

HealthRoster

 

12. Date installed

Current contract start date 04/09/2020

 

13. Contract expiration

03/09/2022

 

14. Is this contract annually renewed?

No

 

15. Do you currently have plans to replace this system?

No

 

16. Procurement framework

Healthtrust Europe

 

17. Other systems it integrates with?

ESR, BankStaff, 247 Time

 

18. Total value of contract (£)

The Royal Free London NHS Foundation Trust does hold this information. The
trust considers this information exempt from disclosure under Freedom of
Information Act 2000, Section 43(2) (Commercial Interests). Releasing this
information would adversely affect the commercial interests of the trust. 

 

Notes - e.g. we are currently out to tender

 

System type – Order Communications

 

Order Communications - Diagnostic tests are electronically ordered and
communicated, rather than being ordered on paper

 

19. Supplier name 

Cerner

 

20. System name

Cerner Millennium

 

21. Date installed

The trust signed a contract in 2013

 

22. Contract expiration

2024 with 2 x 1 year extensions

 

23. Is this contract annually renewed?

No

 

24. Do you currently have plans to replace this system?

No

 

25. Procurement framework

The trust signed a contract in 2013 through to 2024, with the option for a
further 2 years. As part of being awarded the NHS England Global Digital
Exemplar status, the trust signed a Change Control Notice in 2017 to
expand the functionality aligned to the original contract period. 

 

26. Other systems it integrates with?

TIE (Trust Integration Engine) which feeds all downstream systems

27. Total value of contract (£)

£5.1M

 

Notes - e.g. we are currently out to tender

 

System type – Pathology

 

28. Pathology

Pathology testing is managed electronically

 

29. Supplier name

HSL

 

30. System name

WinPath

31. Date installed
32. Contract expiration
33. Is this contract annually renewed?
34. Do you currently have plans to replace this system?
35. Procurement framework
36. Other systems it integrates with?
37. Total value of contract (£)

Questions 31 – 37

The trust does not hold this information. The trust's pathology services
are provided, as part of a joint venture, by Health Services Laboratories
(HSL) which is a partnership between the Royal Free London (RFL),
University College London Hospitals (UCLH) and The Doctors Laboratory
(TDL).  For your information, please see the following link to the HSL
website [1]http://www.hslpathology.com/

Notes - e.g. we are currently out to tender

 

System type – Pharmacy

 

Pharmacy - Pharmacy orders and stock control is managed electronically

 

38. Supplier name

Careflow Medicines Management Ltd (Formerly JAC/WellSky)

 

39. System name

JAC Pharmacy System v2016 SP3

 

40. Date installed

Trust signed a 5 year contract in 2019

 

41. Contract expiration

January 2024

 

42. Is this contract annually renewed?

No

 

43. Do you currently have plans to replace this system?

No

 

44. Procurement framework

Trust signed contract from 2019 to 2024

 

45. Other systems it integrates with?

Trust Integration Engine,  BD Rowa System, Prescription Tracking System

 

46. Total value of contract (£)

The Royal Free London NHS Foundation Trust does hold this information. The
trust considers this information exempt from disclosure under Freedom of
Information Act 2000, Section 43(2) (Commercial Interests). Releasing this
information would adversely affect the commercial interests of the
trust.  

Notes - e.g. we are currently out to tender

Your appeal rights

I hope that this response deals with your enquiry to your satisfaction,
however if not you have two options:

·         If you do not feel that we have provided you with the
information you requested, you may contact us again and state what
information you still require.  However if you ask for additional and/or
different information this will be dealt with as a new request.

·         All applicants have the right of appeal and can request an
internal review.  The internal review must be focused on the original
request and should identify how the trust’s response failed to answer your
information request and explain what you would like us to review.  Appeals
should be made in writing, within 40 working days of the date of the
response, and addressed to Mr Kevin Winter, Associate Director of
Information Governance, Royal Free London NHS Foundation Trust at
[2][email address] .

If you are not satisfied with the internal review, you can appeal to the
Information Commissioner.  The contact details are: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF, telephone 01625 545 700 or see [3]www.ico.org.uk

Open Government Licence

The trust allows you to reuse this information under the Open Government
Licence found at the following [4]link. 

Yours sincerely

Freedom of Information Team

Royal Free London NHS Foundation Trust
Anne Bryans House

77 Fleet Road, London, NW3 2QH

 

[5]www.royalfree.nhs.uk
We’re on Instagram, [6]follow us!

 

[7]twitter[8]facebook[9]linkedin

values sig

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Dear FOI Team,

Thank you for your given answers.

Regarding E-Rostering (staffing) this is expiring in the next couple of months and I have seen that you have no plans to replace. Can I please know what your new expiry date for this system is?

Thank you for your time in advance.

Yours sincerely,

Georgina Kovacs

FOI, Rf (ROYAL FREE LONDON NHS FOUNDATION TRUST), Royal Free London NHS Foundation Trust

Dear Georgina Kovacs

Thank you for your request under the Freedom of Information Act.  The
reference for this request is noted in the subject header above.

You will receive a response from us within 20 working days of receipt or
an explanation as to why this is not possible. 

Yours sincerely

Freedom of Information Team

Royal Free London NHS Foundation Trust

show quoted sections

FOI, Rf (ROYAL FREE LONDON NHS FOUNDATION TRUST), Royal Free London NHS Foundation Trust

6 Attachments

 

┌─┬─────────────┐
│ │  │
│ │ │
│ │ Royal Free│
│ │ London Group│
│ │Headquarters │
│ │ │
│ │ Anne Bryans│
│ │ House │
│ │ │
│ │ 77 Fleet│
│ │ Road │
│ │ │
│ │ London NW3│
│ │ 2QH │
└─┴─────────────┘

                                                                                                                                                                                                                                            
                               
                                                                                                                                                                                                                                                                                           

 

Dear Georgina Kovacs

 

Thank you for submitting a request for information under the Freedom of
Information Act 2000.  Please find the response below.  This response
covers the hospitals and services managed by the Royal Free London NHS
Foundation Trust, namely the Royal Free Hospital, Barnet Hospital and
Chase Farm Hospital and associated group services.   

 

The response 

 1. Regarding E-Rostering (staffing) this is expiring in the next couple
of months, and I have seen that you have no plans to replace. Can I
please know what your new expiry date for this system is?

The current contract end date is 03/09/2022 with an optional 1-year
extension until 03/09/2023.

 

Your appeal rights 

 

I hope that this response deals with your enquiry to your satisfaction,
however if not you have two options: 

 

• If you do not feel that we have provided you with the information you
requested, you may contact us again and state what information you
still require.  However if you ask for additional and/or different
information this will be dealt with as a new request. 

 

• All applicants have the right of appeal and can request an internal
review.  The internal review must be focused on the original request
and should identify how the trust’s response failed to answer your
information request and explain what you would like us to review. 
Appeals should be made in writing, within 40 working days of the date
of the response, and addressed to Mr Kevin Winter, Associate Director
of Information Governance, Royal Free London NHS Foundation Trust at
[1][email address] . 

 

If you are not satisfied with the internal review, you can appeal to the
Information Commissioner.  The contact details are: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF, telephone 01625 545 700 or see [2]www.ico.org.uk  

 

Open Government Licence 

 

The trust allows you to reuse this information under the Open Government
Licence found at the following [3]link.   

 

Yours sincerely  

 

Freedom of Information Team 

Royal Free London NHS Foundation Trust 
Anne Bryans House 

77 Fleet Road, London, NW3 2QH 

  

[4]www.royalfree.nhs.uk 
We’re on Instagram, [5]follow us! 

  

 

 

From: FOI, Rf (ROYAL FREE LONDON NHS FOUNDATION TRUST)
Sent: 11 July 2022 16:05
To: Miss G Kovacs <[FOI #864874 email]>
Subject: Acknowledgement RE: FOI 22/23 - 209 [Follow up to RE: FOI 22/23 -
114] Freedom of Information request - Clinical Systems Query

Dear Georgina Kovacs

Thank you for your request under the Freedom of Information Act.  The
reference for this request is noted in the subject header above.

You will receive a response from us within 20 working days of receipt or
an explanation as to why this is not possible. 

Yours sincerely

Freedom of Information Team

Royal Free London NHS Foundation Trust

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