Clinical Systems Query
Dear FOI Team,
I am writing to make an open government request for all the information to which I am entitled under the FOI Act 2000.
Can you please forward responses to the questions below regarding your trust’s Cardiology, E-Rostering (staffing), Order Communications, Pathology, and Pharmacy systems?
Please enter 'No System Installed' under supplier name if your trust does not use the system:
System type – Cardiology
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type – E-Rostering (staffing)
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type – Order Communications
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type - Pathology
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System type – Pharmacy
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender
-
System definitions:
Cardiology – A specialist clinical information system is used for cardiology
E-rostering (staffing) - An electronic staff management tool that enables trusts to plan staffing requirements, report on enhanced hours, overtime, sickness, TOIL and annual leave. Common suppliers include Allocate Software.
Order Communications - Diagnostic tests are electronically ordered and communicated, rather than being ordered on paper
Pathology - Pathology testing is managed electronically
Pharmacy - Pharmacy orders and stock control is managed electronically
Thanks for your time.
Yours faithfully,
Miss G Kovacs
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Kind regards
Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU
References
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2. https://www.ouh.nhs.uk/about/foi/what-we...
3. http://www.ouh.nhs.uk/privacy/
Dear FOI Team,
I hope this meets you well.
We originally sent a request across on 26th May 2022. Do you know when we might receive this information?
Yours sincerely,
Miss G Kovacs
Dear Oxford University Hospitals NHS Foundation Trust,
Please pass this on to the person who conducts Freedom of Information reviews.
I am writing to request an internal review of Oxford University Hospitals NHS Foundation Trust's handling of my FOI request 'Clinical Systems Query'.
I am yet to receive a response from your Trust regarding this request that was originally sent on 26th May 2022. Can you please let me know when we will be able to receive an update on this?
Yours faithfully,
Miss G Kovacs
[This is an automated acknowledgement of your request]
Thank you for contacting the Oxford University Hospitals NHS Foundation
Trust.
Your reference is F22-7610. Please keep a note of this reference if you
want to contact us about your request.
If you have submitted a request under either the Freedom of Information
Act 2000 or the Environmental Information Regulations 2004, your request
will be considered.
You should receive our response within the statutory time limit of 20
working days. Therefore, the deadline for providing a response to your
request is the 19/08/2022.
Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.
If you are looking for Trust expenditure information, this is available on
this webpage - [2]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.
For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.
Kind regards
Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU
References
Visible links
1. https://oxford.disclosure-log.co.uk/
2. https://www.ouh.nhs.uk/about/foi/what-we...
3. http://www.ouh.nhs.uk/privacy/
Dear Miss G Kovacs
We acknowledge receipt of your request for an internal review.
Yours sincerely,
Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU
Dear Miss G Kovacs
The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request, F22-7250, sent 26/05/2022.
Please see below your request underlined and in italics, the Trust’s
response bold.
Can you please forward responses to the questions below regarding your
trust’s Cardiology, E-Rostering (staffing), Order Communications,
Pathology, and Pharmacy systems?
Please enter 'No System Installed' under supplier name if your trust does
not use the system:
System type – Cardiology
Supplier name
HD Clinical Ltd
System name
Solus
Date installed
2016
Contract expiration
September 2022
Is this contract annually renewed?
Yes
Do you currently have plans to replace this system?
No
Procurement framework
NHSSC
Other systems it integrates with?
Cerner
Total value of contract (£)
The information is exempt from disclosure, under section 43 of the Freedom
of Information Act 2000, as it concerns information which would, or would
be likely to, prejudice the commercial interests of any person, including
our suppliers and ourselves.
Notes - e.g. we are currently out to tender
Not applicable
System type – E-Rostering (staffing)
E-Rostering (staffing)
Supplier name
Allocate Software
System name –
HealthRoster Optima (HealthRoster / Employee Online / SafeCare)
Date installed
January 2011
Contract expiration
7/12/2022
Is this contract annually renewed?
No, it was a 3-year contract
Do you currently have plans to replace this system?
No
Procurement framework
Health Trust Europe
Other systems it integrates with?
GoodShape – Absence Reporting / NHSP – Temporary Staffing
Total value of contract (£)
The information is exempt from disclosure, under section 43 of the Freedom
of Information Act 2000, as it concerns information which would, or would
be likely to, prejudice the commercial interests of any person, including
our suppliers and ourselves.
Notes - e.g. we are currently out to tender
Not applicable
System type – Order Communications
Supplier name
Clinisys
System name
ICE
Date installed
Contract expiration –
31/03/2023
Is this contract annually renewed?
Yes
Do you currently have plans to replace this system?
Yes
Procurement framework
No, transacted by waiver
Other systems it integrates with?
EPR, LIMS
Total value of contract (£)
The information is exempt from disclosure, under section 43 of the Freedom
of Information Act 2000, as it concerns information which would, or would
be likely to, prejudice the commercial interests of any person, including
our suppliers and ourselves.
Notes - e.g. we are currently out to tender
Not applicable
System type - Pathology
Supplier name
Various
System name
Clinisys, file maker, starlims, intersystems
Date installed
?
Contract expiration
Starlims 31/01/2023
Is this contract annually renewed? - Yes/No
New system purchased through Clinisys
Do you currently have plans to replace this system?
Yes
Procurement framework
No, transacted by waiver
Other systems it integrates with?
EPR
Total value of contract (£)
The information is exempt from disclosure, under section 43 of the Freedom
of Information Act 2000, as it concerns information which would, or would
be likely to, prejudice the commercial interests of any person, including
our suppliers and ourselves.
Notes - e.g. we are currently out to tender
Currently going through installation phase
System type – Pharmacy
Supplier name
Bedford Computers
System name
Bedford Computers
Date installed
01/04/1994
Contract expiration
31/03/2023
Is this contract annually renewed?
No
Do you currently have plans to replace this system?
Yes
Procurement framework
Not applicable as this is a legacy system
Other systems it integrates with?
Cerner EPR, KLS robot, MACH4 robot
Total value of contract (£)
The information is exempt from disclosure, under section 43 of the Freedom
of Information Act 2000, as it concerns information which would, or would
be likely to, prejudice the commercial interests of any person, including
our suppliers and ourselves.
Notes - e.g. we are currently out to tender
Not applicable
System definitions:
Cardiology – A specialist clinical information system is used for
cardiology
E-rostering (staffing) - An electronic staff management tool that enables
trusts to plan staffing requirements, report on enhanced hours, overtime,
sickness, TOIL and annual leave. Common suppliers include Allocate
Software.
Order Communications - Diagnostic tests are electronically ordered and
communicated, rather than being ordered on paper
Pathology - Pathology testing is managed electronically
Pharmacy - Pharmacy orders and stock control is managed electronically
For further information about Freedom of Information / Environmental
Information requests, you can visit the ICO’s website –
[1]https://ico.org.uk/for-organisations/gui... /
[2]https://ico.org.uk/for-organisations/gui....
Information about requesting a review of our response to your request can
be found on [3]https://www.ouh.nhs.uk/about/foi/request....
Provision of this information does not constitute permission for its
commercial re-use in terms of the Re-Use of Public Sector Information
Regulations 2015. You are free to use the information for your own use,
including for non-commercial research purposes. The information may also
be used for the purposes of news reporting. However, any other type of
re-use will require permission from the Oxford University Hospitals NHS
Foundation Trust.
Kind regards,
Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU
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Hospitals NHS Foundation Trust, please visit -
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References
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1. https://ico.org.uk/for-organisations/gui...
2. https://ico.org.uk/for-organisations/gui...
3. https://www.ouh.nhs.uk/about/foi/request...
4. https://www.ouh.nhs.uk/privacy/
Dear Miss G Kovacs
Please find attached the result of your internal review.
Yours sincerely,
Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU
Dear [email address],
Thank you for your response.
Could I please clarify some information?
We have information that your Trust has been using Cardiology system:
Philips- Excelera
Siemens-AXIOM Sensis
Abbott-CardioMEM HF System
Abbott-Coroventis CoroFlow
Change Healthcare- McKesson
Biosense Webster-CARTO
Sectra-Sectra IEP
Spacelabs Healthcare-Sentinel
Pie Medical Imaging-3Mensio
Philips-CareVue
Mela Solutions-Medicus
Teleologic-Patient Content Store
Siemens-SCAS EPR
that all with rolling contract. Have you extended their contract of have you replaced the system?
You said that your Trust is planning to replace your E-Rostering (staffing) system was due to expire in 7/12/2022 . Do you have new systems already procured or are you going out on Tender? Could we please have the new system details and a Go live date for the system?
You said that your Trust is planning to replace your Pharmacy and Order Communications systems. Do you have new systems already procured or are you going out on Tender? Could we please have the new system details and a Go live date for the system?
Thank you in advance.
Yours sincerely,
Miss G Kovacs
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